The Intergroup is a nonprofit membership organization representing all registered A.A. groups in San Francisco and Marin. Intergroup provides services such as an online and printed schedule, 24-hour teleservice, the bookstore, local publications, and service opportunities. Meetings are the first Wednesday of each month. All are welcome. See calendar for details.

9 03, 2023

Intergroup News | March 2023

San Francisco and Marin Intergroup Meeting – Proposed Minutes
Wednesday, March 1, 2023, 7-8:30 PM

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00 Getting Started
  1. Open with the Serenity Prayer
  2. Call to order. Statement of Purpose
  3. Review the minutes and agenda
  4. Roll Call
    1. 38 groups represented: 25 from San Francisco, 13 from Marin

  1. New IGRs, Visitors, AA Anniversaries
    • . New IGRs: Pat P., Rise & Shine (Marin); Christian F., Saturday Serendipity (Marin); Steve Y., Be Still (San Francisco)
  1. Visitors: None
  2. AA Anniversaries: Maggie K., 35 years; Courtney S., 2 years; Mary W., 3 years; Joel M., 4 years; Andre B., 7 years; Steven S., 18 months, Nikki T., 16 years
  1. Approval of agenda (housekeeping item):
  2.   Approved
  3. Approval of last month’s Intergroup Meeting minutes (housekeeping item):
  4.   Approved

 

7:15 Officer Reports
  • Board Chair: Charlie
    1. 2022 Annual Report
      • Thank you to all who worked on getting the annual report out.
      • The Annual Report is available on website to download, in The Buzz and we are working on printing (date TBD)
      • Highlights include: bookstore sobriety medallions 9852 sold, pop-up bookstore, meeting breakdown, where visitors are coming from, most popular pages on the website. HelpChat text box that provides immediate access via text on the website, with a monthly average of 22 chats, highest month in February with 43 chats.
      • Plug to join service committees and how to contribute is also available in the report
    2. Board Rotation Season is coming in June
      1. Voting on three new board members (3-year term) and a new treasurer (2-year term)
      2. More information in the coming weeks. Reach out for more information [email protected]
  1.  

 

  • Treasurer: Jim
    1. Revenue
      • Total revenue $36,000, 16% ahead of budget, however -24% behind last year
      • Year-end push for contributions flooded in December 2022
      • Last year the flood of contributions happened in January
    2. Expenses
      • Total Expenses were $28,000, -14% under budget and -8% below prior year
      • Off to a good start but factors likely to erode like internet upgrade, general inflation, lift maintenance
    3. Surplus
      • Slight $9,000 surplus in January 2023
      • Likely to have another surplus in February but this revenue will need to support expected deficits from March through August 2023
    4. Prudent Reserve and Rating:
      • Liquid cash increased with operating surplus to 3 months = Excellent
      • Likely to increase further in February however will erode from March through August with expected deficits
      • Contributions happen as treasurer commitments turn over by and large
      • Prudent Reserve Calculations: Average of 2022 Expenses and 2023 budget $27,013 per month, 6 months = $162,078
      • January balance sheet $162,098 ($20 Interest posted 1/31)
    5. Faithful Fivers:
      • 373 Faithful Fivers (down 2) donated $4,923 (down -$144) averaging $13.20
      • January saw only a very slight downturn in Faithful Fivers
      • Rebranding poll next month: send or re-send to [email protected]
    6.  Questions:
        • Any impact to our budget due to Sobriety by the Bay being in San Jose this year and contributing to the San Jose Intergroup, rather than our Intergroup?
          • Response: No, we are doing better than we were last year – individual and group contributions more than made up for last year
        • What is the monthly expense burn rate?
          • Monthly burn rate is the number of months of expenses above and beyond the prudent reserve. That number is the denominator, when calculating the prudent reserve. Average of monthly budget and prior expenses divided by 12.
  1.  

 

  • Executive Director: Christina
    1. Thank you Letter to the Fellowship
      • Included in the packet is a letter of gratitude from Intergroup. Thank you to the groups for stepping up and helping with our projected deficit. It is also available on the Red Alert bar on the website.
    2. Excited to announce New Logo Reveal with name change (SF & Marin Intergroup)
    3. Central Office Updates
      • Close to internet upgrade but not there yet. Has a great team supporting upgrades. Choices are limited for the building.
    4. Bookstore – placed an order for literature so Central Office is well stocked after physical inventory.
      • Received notice from AA World Service, AA Grapevine, and medallions wholesaler that prices are increasing. Big Books are not marked up, but we will be looking at price increases. New plan for bookstore shared at next IGR meeting.
    5. Open Service Opportunities:
      • Central Office Volunteers
      • Volunteer Bookkeeper – QuickBooks
      • Tech Committee Chair
      • SF Teleservice Chair and 2 Daily Coordinators
      • Archives Committee Chair
      • Marin Sunshine Club Co-Chair
      • SF Public Relations Chair
    6. Filled Service Opportunities:
      • New Co-Webmaster: Richard!
      • New Associate Editor with the Buzz: Tad H.
  •  

 

7:35 Intergroup Committee Reports

  • Outreach Committee (Alison)
    1. Meeting was held tonight and meets at 6:00PM before the monthly Intergroup meeting
    2. Would love to grow and get some Marin representation
    3. Currently working with other service entities to get more engagement and more IGRs and talked about drafting an email with a cool piece of collateral
  • Archives Committee (Mike)
    1. Meeting quarterly now and next meeting is March 19th at Central Office at 12PM (also via Zoom)
  • Public Relations (Peter)
    1. Announcing SF Public Relations Meet the Committee Event on 3/11 from 10-11:30AM at Central Office. Learn about SFPR and committee opportunities – join us to brainstorm for 2023 SF Public Relations works
    2. Event held today with UCSF nursing students
    3. Spoke with a parent of SF school district to outreach at schools
    4. Marcus from Central Office and Peter met with SF District Attorney and Board Supervisor Dorsey to discuss what AA does and doesn’t do including court cards.
  • Sunshine Club (Clayton)
    1. Currently arranging meetings for three women.
    2. Seeking new co-chairs, especially one from Marin. Those interested in this service commitment need not be a current Sunshine Club Volunteer, 2 year sobriety commitment and contact [email protected]
    3. AA members who wish to schedule an AA meeting in person can also send a message to [email protected]

 

7:50 Service Committee Liaison Reports

  • SF General Service (Joel)
    1. District 16 looking for Spanish speaking liaison
    2. Pre- Conference Assembly – where the Area Delegate will hear all group consciences will be Saturday April 1st – April 2nd
    3. Agenda Topics Workshop – March 11th from 10AM-3PM
      • If you can’t attend but have questions about how to lead a sharing session please reach out to your DCM or if you don’t have a DCM, ask [email protected]
  1.  
  2. Marin Teleservice (Jillian)
    1. Next meeting Tuesday, March 28th at 6:30PM
    2. All committee members changed out and volunteer opportunities available
  3. Marin General Service (Kate)
    1. Panel 73 off to a great start
    2. PRAASA 2023: March 3rd-5th, Los Angeles, CA and will be in San Francisco in 2024
    3. Group Conscience on Annual Delegate Contribution by our Area (California Northern Coastal Area) to the General Service Board in respect to the 2023 General Service Conference be the anticipated full cost per conference member of $9,000
    4. Delegate, Eric L. presented on how to make Agenda Topics attractive to group members to increase participation
  4. Marin Accessibilities – District 10 (Cathy)
    1. 2 New members at February meeting
    2. Meets every 2nd Monday at 7PM on Zoom
    3. Targeted Message: share the Inclusive Language handout – Using the correct language makes people feel welcome. The whole structure of AA is trying to be all inclusive. Please spread the word back to your groups.
  5. SF H&I (Chad)
    1. Next Business Meeting in person March 18th at 10AM Mission Fellowship, 2900 24th Street SF (held on odd months from 10-11AM
    2. For those interested in volunteering 3 H&I Zoom meetings and 22 in person meetings. We need volunteers

 

8:00 Old Business

  • Inventory Question 6 Break-Out Session: Is Intergroup Serving its purpose adequately? What can Integroup do to become more effective?
    1. Group #1: Realized there wasn’t overall representation from SF and Marin but Central Office has a list and start encouraging IGRs to make announcements. 3-month rotation of in-person meetings to online. Everyone loves the break out groups but sharing more personally and having steady stream of announcements may be easier at in-personal meetings.
    2. Group # 2: Suggestion to have a buddy system pairing a new IGR with an experienced IGR. Hold two separate meetings; first financial and detailed and a second meeting that is more in tune with opportunities and involvement. IGRs in between meetings make a point to travel to and visit underrepresented meetings in their areas. Create a 5-year plan using creative promotion and get back together in person.
    3. Group #3: Need more participation and groups to get involved. New outreach committee that meets before meeting – what’s level of participation there? The buzz weekly communication – need to do more outreach. Normally 10% of people do 90% of the work – maybe the Outreach Committee can come up with scripts or handouts for people to show what IGR is and what we are doing. Try to make it as attractive as possible. Business of Intergroup is dry, unless you are into advanced AA it’s not very exciting unless it’s the money issue that came up recently. Post Covid – really through a monkey wrench in this thing. Don’t get to meet face to face, easy to turn off the camera – let’s get back into the rooms.

More focused message – having some place on the website or literature where we aggregate all the service opportunities – page on the website with links to go to committees. Reach out to groups without IGR reps and push that out there and do more in person.

  • Intergroup In-Person Meetings Discussion
    1. Tabled.
  • Tech Follow-Up (Andrew)
    1. What does it take to have a hybrid meeting?
      • Pre-Production Questions
        1. Budget: What do we need to do this in a sustainable way?
        2. Will the venue provide internet, screens, or audio or do we need to buy?
        3. Limitations
        4. Test It
        5. Internet limitations
        6. Mobile Hotspots?
        7. There is no one way to do this
      • Audio
        1. How do you get the Zoom into the Room?
        2. Does your venue have a sound system?
        3. An Interface is essential equipment for hybrid
          • converts analog audio signals or digital signals to analog signals which allows you to record and playback
          • Microphones?
          • Computers: Use 1 computer for all audio. No Chromebooks
      • Video
        1. Camera and Encoders:
          • PTZ Camera – expensive. you can move them around with control and create presets with attendees
          • webcams
          • switchers for cameras
          • anonymity: be careful of camera shots. You can tape out areas on the floor for anonymity
          • Devices as video sources?
        2. Roles and Responsibilities
          • Equipment Operators
          • Program Content/Chair
          • Timer
          • Camera and Reading Lips
          • Accessibilities: Interpretation through Zoom or microphone
          • Virtual Operators (Manage Virtual Elements of Session – spotlighting people)
        3. Hybrid Events: There are in person and digital elements
          • compare crossover/livestream (not hybrid). Low Budget and provide a live view into an in person not interactive
    2. Compare crossover: Physical and virtual
      • There is no one way to make Hybrid work
    3. Comments/Question: Suggestion to form an Ad Hoc committee to look into hybrid or go to current hybrid meetings for more information on how they are leading hybrid

8:25 New Business

  • Online AA meetings based in San Francisco and Marin Counties shall be listed on the printed meeting schedule of meetings
    1. Tabled for Next Month

 

8:30 Targeted Message

  1. Check out San Francisco and Marin Intergroup’s first ever Annual Report. Our Annual Report is one of the best ways to see all the important 12th Step work we do every day. A few of the 2022 highlights include our new name, hiring a new Executive Director, welcoming volunteers back into Central Office after the pandemic and launching the Marin pop-up bookstore. It also contains many interesting facts, such as the number of visitors to our aasfmarin.org website, the top selling items in our bookstore and all the meetings that made contributions last year. There’s a lot of great information. Take a moment to read through the report and be sure to share it with your groups!
  2. Join an Intergroup Service Committee! Check out the newly updated org/committees for the complete list of Intergroup Committees, including what they do, when they meet, and service opportunities.
  3. San Francisco and Marin Intergroup needs Central Office Volunteers to answer the phone lines, greet customers, and assist with special projects. Minimum of 1 year sobriety. For more information about this weekly shift opportunity, please email [email protected].

 

Adjourn with the Responsibility Statement

March 2023 Intergroup Meeting Treasurer’s Narrative

Month to Date / Year to Date Ended
January 31, 2023

REVENUES:

Revenues for January 2023 exceeded budget but were well below January 2022. This was likely due
to the push for contributions via announcements before year end to help our deficit which manifested
in December. In 2022 such announcements were not made as we were in surplus territory heading
into year end and the surge happened in January accounting for the variance. February group
contributions are likely to be softer as a result but will likely remain slightly ahead of budget on a year
to date basis. Individual contributions were consistent with budget and prior year while bookstore
revenues exceeded prior year due to increases in foot traffic.

EXPENSES:

Expenses for January were below budget and prior year which is a testament to Central Office’s
continued expense management. An increase in rent, expenditures for required internet services and
wheelchair lift maintenance will erode this to an extent but expenses overall are likely to remain within
acceptable budget to actual variance limits throughout the year. Monitoring against revenues, prior
year, and budget will continue to alert us of any changes that need to be made due to unforseen
circumstances.

NET SURPLUS:

With low expenses and some surge in contributions due to treasurer turnovers, IFAA remained in
positive territory in January though not as much as last year. Due to the cyclical nature of contribution
revenues, we are likely to run a deficit from March through July eroding the surplus. This will also
affect our liquidity position explained below.

LIQUIDITY RESERVE:

Unrestricted cash in addition to our 6-month prudent reserve increased slightly to 3 months up from
2.7 leaving us in a good position to cover cyclical losses from March through July mentioned above.
Prudent reserve was calculated and increased in accordance with our standard formula once yearend
figures were published and the 2023 budget was approved. This is described in further detail in its
own illustration.

FAITHFUL FIVERS:

January saw a slight decrease Faithful Fivers down -2 for a total of 373 contributing -$144 fewer
dollars and averaging $13.20 down -$0.51.

20 02, 2023

Intergroup News | February 2023

San Francisco and Marin Intergroup Meeting – Proposed Minutes
Wednesday, February 1, 2023, 7-8:30 PM 

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service. 

7:00 Getting Started 

  1. Open with the Serenity Prayer 
  2. Call to order. Statement of Purpose 
  3. Review the minutes and agenda 
  4. Roll Call 
    • 44 groups represented: 29 from San Francisco, 15 from Marin

  1. New IGRs, Visitors, AA Anniversaries
    • New IGRs: Kathy V., Working Dogs (Novato); Russ S., Castro Discussion (San Francisco); Steven, Fairfax Attitude Adjustment (Fairfax); Maggie K, 7AM Milly Valley Group (Mill Valley)
    • Visitors: Cathy P, Co-Chair, Marin Accessibilities Committee
    • AA Anniversaries: Alison T., 7 Years); Elena R., 11 years
  1. Approval of agenda (housekeeping item)
    • Approved
  1. Approval of last month’s Intergroup Meeting minutes (housekeeping item) 
    • Approved, with the following correction: Cocoanuts added to the January Roll Call 

7:15 Officer Reports 

  1. Treasurer – Jim
  • Revenue:
    • Total Revenue $329,000, 6% ahead of budget and 13% ahead of last year
    • The surge in revenues was greater than could be expected and directly attributed to the meeting announcements regarding Intergroup’s projected deficit. 
  • Expenses: 
    • Total expenses were $361,000 and remain -6% under budget 
  • Deficit and Rating:
    • The end of year 3.5% modest return on revenues will greatly improves our cash position   as we enter 2023
    • Cash for expenses increased to 2.7 months up from 1.2 = “Epic” rating 
    • Likely to increase even further in January, then draw down from February to October   2023
    • Many non-profits including GSO routinely hold 6 months above prudent reserve
  • Faithful Fivers 
    • 375 Faithful Fivers (up another 32) donated $5,067 averaging $13.51
    • Number of fivers, dollars and average all increased blowing past goal of 350 
  1. Executive Director – Christina
  • Central Office Infrastructure continues to be a priority
    • The SF Teleservice remote access call forwarding line is experiencing issues. Marin Teleservice is answering the lines at night and on the weekends, when Central Office is closed. 
    • If anyone has connections to AT&T, reach out to [email protected] 
  • Working on compliance and end of year taxes. Filed Intergroup’s bi-annual Statement of Information with the CA Secretary of State and preparing for the 2022 annual returns.
  • Service Opportunities 
    • Volunteer Bookkeeper – help out with QuickBooks
    • Central Office Volunteers – 9 shifts open especially on Fridays 
    • SF Teleservice Chair 
  • Filled Service Opportunities!!!
    • Marin Pop Up Bookstore Coordinator – Allen R. 
  • AASFMarin.org has some exciting new updates:
    • All the Intergroup Service Committees are posted to aasfmarin.org/committees. Click on each one to get committee information, how to get involved, open service positions and when they meet. 
    • The En Espanol pages have been updated at https://aasfmarin.org/en-espanol  with information about Oficina Central and Oficina Norte and Spanish-speaking meetings in our area. 

7:25 Intergroup Committee Reports 

  1. Public Relations (Peter): 
    • Announcing SF Public Relations event Saturday March 11, 2023 at Central Office from 10AM to 11:30AM. Learn about PR service activity and opportunities to get involved. 
    • Meeting with SF District Attorney and a Board Supervisor to discuss AA presentations for DA     staff regarding what AA does and doesn’t do.
    • Working on a presentation at SF Marin Library intended for unhoused populations and what services AA provides for getting and staying sober. 
    • Next Public Relations meeting is Monday, 2/13 @7PM on zoom; Orientation at 6:30PM 
  2. Outreach Committee (Alison T.) 
    • Second meeting held tonight and we need members, especially from Marin!
    • Looking to talk to different groups about their needs and what we can do for them
    • Next meeting will be first Wednesday of March at 6PM
  3. Sunshine Club (Clayton)
    • Currently arranging meetings for three women in AA.
    • Seeking co-chairs especially one from Marin 
      • Two-year sobriety commitment and you do not need to be a current Sunshine Club volunteer to be eligible. Those interested can contact [email protected] for more information
    • AA Members who wish to schedule a Sunshine Club meeting in person can send a message to [email protected]
  4. The Buzz (Caitlin)
    • The Buzz needs a new Associate Editor who helps put together the weekly newsletter
    • Guidelines for submitting to The Buzz
      • Event taking place in next 2 to 4 weeks 
      • Sponsored by AA group or service entity aligned with 12 traditions 
      • For more info, go to aasfmarin.org>stayconnected>the buzz
  5. Fellowship Chair (Julie)
    • Intergroup Fellowship Committee is planning events for 2023 including Founder’s Day, Unity Days, and a Dance and did a poll to gauge interest
    • Join us at our next meeting on  2/15 @6pm on Zoom
    • Email [email protected] for more information and to get involved  

7:35 Service Committee Liaison Reports

  1. Marin Teleservice (Jillian) 
    • Next volunteer orientation is at 6:30pm on 2/28 followed by the business meeting at 7:30pm on Zoom
    • New chairperson elected – Amanda S. 
    • For more information or to sign up to volunteer visit www.marinteleservice.com
    • Marin Teleservice has been busy helping out with SF Teleservice lines
  2. SF General Service (Alison)
    • Agenda topics to arrive in late February and agenda workshop will be in mid-March (hybrid)
    • The General Service Office will re-open for visitors after two years. If you are visiting NY, please make an appointment 
  3. Marin Accessibilities (Cathy)
    • Marin Accessibilities raises awareness with information and resources to make the A.A message available to anyone who reaches out for help 
    • This committee was adopted in January 2020 and supported by Marin General Service, in addition to Marin PI/CPC and Marin Bridging the Gap
    • Meets on second Monday, 2/13 on Zoom 
    • Ask yourself: Who is not here and why? 
  4. Marin General Service (Kate)
    • Agenda Topics Workshop online this Saturday, 2/4 from 10:30-12:30PM. For more information, reach out to [email protected]
    • Panel 73 off to a great start! All officer positions filled and the highest attendance of GSRs in 3 years 
    • Monthly concepts study needs a chairperson
    • PRAASA 2023: March 3rd-5th in Los Angeles, CA – praasa.org

  7:45 Old Business 

  • Inventory Question 4 Recap: 
    • No additional comments or feedback occurred regarding the feedback that was provided after the Inventory Question 4 break-out session responses.
  • Inventory Question 5 Break-Out Session: How can Integroup avoid allowing any members to assume  excessive authority over Intergroup policy or actions? 
    • Group #1: 
      • Aligns with how the Intergroup already functions. Nothing happens quickly without ensuring they hear all viewpoints. Continual education to all members especially to those who are new and in the spirit of compassion, educate each other. One possible suggested action pertains to the Intergroup bylaws to elect committee chairs – which has not yet been put into practice. 
    • Group #2: 
      • There are existing safeguards. Provide a system to determine what is decided by Intergroup Reps and at the Board level. Things in AA take time and we need to acknowledge that the issue is put out there and there’s time to vote and that it should work out the way it should be. In the past we have gotten away from that. 
    • Group #3: 
      • We need to be mindful of Traditions and Concepts and those should guide our actions. Responsibility of the Intergroup to get involved. We also need more groups represented, which the Outreach Committee will work on.
    • Group #4: 
      • 50 IGRs and 900 meetings – those 50 meetings have more weight given to their concerns – how do we get these groups involved? The Outreach Committee was discussed.
    • Group #5: 
      • Guidelines around terms – term length should be in the bylaws; spirit of rotation to be two years and to rotate to minimize authority. Talked about the process of electing committee chairs.
  • Intergroup In-Person Meetings 
  • Temperature check to gauge interest in returning to In-person or a hybrid meeting with the majority preferring hybrid
  • Followed by discussion around whether or not Intergroup should go back to In-Person meetings. Some of the feedback included:
    • Will honor if people want to meet in person
    • Perhaps we alternate between in-person and online
    • The Marin General Service meeting does a great job with hybrid and they have a lot of people in person and online. Hybrid helps people out who may live way out on the coast and it would be hard to get to in-person.
    • Join the Tech Service Committee if people want to learn more about hybrid meetings. It meets the second Monday of the month at 6PM.
    • If you go hybrid, it will create a new service commitment and rotating that commitment can be a lot
    • With in-person meetings, you’re able to meet with people and doesn’t get that with the online meeting.
  • Tech Follow-Up 
    • Tabled for the next month 

8:30  New Business 

  • Online AA meetings based in San Francisco and Marin Counties shall be listed on theprinted meeting schedule of meeting 
    • Tabled until next month

       8:30 Targeted Message 

  1. San Francisco and Marin Intergroup need Central Office Volunteers to answer the phone lines, greet customers, and assist with special projects. Minimum of 1 year sobriety. For more information about this weekly shift opportunity, please email [email protected] 
  2. Join an Intergroup Service Committee! Check out the newly updated aasfmarin.org/committees for the complete list of Intergroup Committees, including what they do, when they meet, and service opportunities. 
  3. Sign up for Faithful Fivers to support the work of San Francisco and Marin Intergroup. To sign-up, visit aasfmarin.org/contributions. Your additional contributions support important 12th Step services, including running Central Office, selling A.A. literature, publishing the meeting schedule and our website at aasfmarin.org. 

Adjourn with the Responsibility Statement

February 2023 Intergroup Meeting Treasurer’s Narrative

The Year in Review Ended
December 31, 2022

REVENUES:

Year to date revenues exceeded budget as well as prior year in every category except individual
which were only $1,276 or 1% under prior year but exceeded budget by 3% Monthly individual
contributions surged a whopping 78% from November to December and 101% as compared to prior
year. Group contributions (not to be outdone) exceeded both budget by 1% which was a 6% increase
over December 2021. Adding “Fellowship” contributions which are primarily group contributions
consolidated via Marin Teleservice, as well as events such as Sobriety by the Bay were reclassified
out of group contributions and increase those percentages to 10% and 15% respectively. Bookstore
revenues exceeded prior year by 39% and were exactly on budget. The surge in revenues was
greater than could be expected and directly attributed to those making announcements, reaching a
little deeper, and getting the word out.

EXPENSES:

Expenses year to date were under budget by 6% consistent with November. The Central Office
continued to maintain tight expense management as we’d been in deficit territory for the entire year.
With the greater than expected surge in revenues, expenses did not overtake and left us with a net
profit and increase in cash reserves.

NET DEFICIT:

IFAA turned the November YTD loss of -$22K completely around to a net profit of $13K with a budget
loss of $33K exceeding 2021 by $3,738 dollars. Gratitude month, end of year contributions, Faithful
Fivers, the contribution letter announcements, and getting the word out are all key factors in the
turnaround as explained in revenues above. Profitability is 3.5% on revenues which is not egregious
for a non-profit.

LIQUIDITY RESERVE:

Unrestricted cash in addition to our 6-month prudent reserve surged a whopping 2.7 months up from
1.2 months leaving us in a good position to cover cyclical losses which tend to occur from roughly
February through October. 2.7 months of unrestricted cash is not excessive as many non-profits
(Including GSO) carry a full 6 months on their balance sheet.

FAITHFUL FIVERS:

December saw another increase in Faithful Fivers adding another 32 for a total of 375 blowing past
our year end goal of 350.

13 01, 2023

Intergroup News | January 2023

San Francisco and Marin Intergroup Meeting  – Proposed Minutes 

Wednesday, January 4, 2023, 7-8:30 PM

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00   Getting Started

  1. Open with the Serenity Prayer
  2. Call to order. Statement of Purpose
  3. Review the minutes and agenda
  4. Roll Call
    1. 44 groups represented: 29 from San Francisco, 15 from Marin

  1. New IGRs, Visitors, AA Anniversaries
    1. New IGRs: Noah G., Tuesday Chip (San Rafael); Zoe A., Greenfield Newcomers (San Rafael); Lindsay L., Friday Night Book Study (Larkspur), Jackie Z, Anything is Possible; Ali H, Each Day a New Beginning, Alt-IGR
    2. Visitors: Phil S, SFBTG; Charlie B, San Mateo Liaison
    3. AA Anniversaries: Isae, 30 years; Lexi, 3 years; Clayton, 30 years; Chad, 4 years 
  2. Approval of agenda (housekeeping item)
    1. Approved
  3. Approval of last month’s Intergroup Meeting minutes (housekeeping item)
    1. Approved

7:15   Officer Reports

  1. Board Chair -Charlie
    1. Tonight was the first meeting of the Outreach Committee 
    2. Intergroup’s annual report will be presented in the next month or two 
    3. Happy one year anniversary to Christina! 
  2. Treasurer – Jim
    1. Revenue: 
      1. Total Revenue $282,000, 5% under budget but 9% ahead of last year
      2. Individual contributions under, but up 50%
        1. Plus $5,000 month over month
      3. Group contributions exceed budget and prior year when adding in “fellowship contributions” (from other service entities
      4. Bookstore sales at budget and exceed prior year by 44%
    2. Expenses:
      1. Total expenses $330,000, 6% under budget but 13% ahead of prior year
      2. Deferral in rent increase and other measures to improve slightly
    3. Deficit and rating:
      1. Budgeted deficit of $30,000, however actual deficit is currently at $22,000 
      2. Revenue surge and expense management likely to close the gap
      3. We can pay for 1.2 months of expenses without prudent reserve, which is a rating of Fair to Good 
      4. Cash is holding, and we expect improvement in December and January
    4. Faithful Fivers
      1. 343 Faithful Fivers (up 38) donated $4,558 (up $402); average contribution is $13.29
      2. Faithful Fivers was termed approximately 30+ years ago where $5 = $10.60 today
      3. Submit new ideas for rebranding Faithful Fivers to [email protected]
    5. Question/Answer:
      1. If a group collects money for Gratitude Month, but doesn’t submit their contribution until January, it will be counted towards 2023 
  3. Executive Director, Christina 
    1. One Year as a special worker with Intergroup! Grateful for the opportunity. It has come with both challenges and successes:
      1. Challenges 
        1. Central Office Internet from DSL to Fiber continues to be an issue
      2. Successes 
        1. Volunteers back in office. Currently 6 volunteers work two hour shifts each week.
        2. Intergroup with name change 
        3. Kicking off the Marin Pop-Up Bookstore 
        4. New Website! More to come from Communications Committee
        5. First Outreach Committee met today
        6. Opportunity to collaborate with other service entities 
    2. Service Opportunities – Spread the word! Refer to Packet with more information
      1. Volunteer bookkeeper – help out with QuickBooks
        1. 2x a month (12 hour commitment); 2 year sobriety requirement
      2. Marin Pop-Up Bookstore Coordinator 
        1. 1x a month going to Marin District Meeting, third Monday of the Month from 6:30-9:30PM; 2 year sobriety requirement 
      3. Central Office Volunteers – especially on Fridays 
        1. Sobriety requirement 1 year 
    3. Encourage new Secretaries and Treasurers to register with Intergroup to receive updates and subscribe to The Buzz

7:31   Intergroup Committee Reports 

  • The Buzz, Caitlin: 
    1. Thank you to John L. for stepping up to be Associate Editor
  1. The Sunshine Club, Clayton:
    1. Seeking co-chairs, especially one from Marin. Two-year sobriety requirement
    2. Those interested in volunteering or wish to schedule a Sunshine Club meeting in person at home or hospital can contact [email protected] 
  2. Outreach, Alison T:
    1. First meeting was tonight!
    2. Discussion of statement of purpose and next steps 
    3. Help get the word out the committee (please do outreach about outreach)
    4. Next meeting is directly before the Intergroup meeting at 6PM on the same link
    5. Notes from today’s meeting will be available
    6. Contact [email protected] or [email protected] or [email protected] with any questions 
  3. Help Chat, Colleen:
    1. Email [email protected] for more information on how to volunteer with HelpChat 
  4. SF Teleservice, Christina on behalf of Co-Chair Jeff 
    1. SF Teleservice is In need of a Chair; 2 year sobriety requirement
    2. Also need a Friday Daily Coordinator 
    3. Email [email protected] 
    4. Spread the word and refer to packet page 13
  5. The Point, Bernadette: 
    1. Save the Date: Writing workshop on Sunday, March 21st from 2-5PM on Zoom
    2. Moved the committee meeting time to first Mondays at 5:30PM
      1. Next Meeting (online) February 6th at 5:30PM
    3. Now available writing prompts for each month on The Point

7:35   Service Committee Liaison Reports 

  1. Marin Teleservice, Jillian:
    1. The next volunteer orientation is at 6:30 PM on Tuesday, January 24 followed by a business meeting at 7:30PM. We continue to meet on Zoom
    2. At the January meeting, we will turn over all committee positions; 6 month sobriety requirement 
    3. For more information, to sign up to volunteer for a shift, and/or to get the link to the meeting, go to our website www.marinteleservice.net 
  2. SF H&I, Chad:
    1. Next Meeting in person, January 21 at 10AM at 2900 24th Street in SF
    2. Orientations are scheduled in person every third Saturday of the month at 11AM
    3. Currently have 3 H&I Zoom meetings; 22 in-person meetings and 1 new in-person meeting
    4. SF H&I needs volunteers to take meeting into the facilities 
    5. Area 62 is looking for regional Chair for H&I NorCal and we filled the correctional co-chair position 
  3. SF General Service, Alison:
    1. Election Season for the District (General Service)
    2. Agenda topics to arrive in late February; workshop coming in mid-March (hybrid)
    3. The General Service Office (GSO) will re-open for visitors after two years! If you are visiting NYC, please make an appointment
  4. MCYPAA, Kaitlin:
    1. Meets the first Sunday of each month with the exception of this month to accommodate the holiday. We will be meeting 2PM Sunday, January 8 at the Marin Alano Club and will discuss events like game night and dancing. 
  5. Marin General Service, Andrew:
    1. All Panel 73 Officer positions filled 
      1. Incoming DCMC – Dylan R
      2. Incoming alt CDMC – Kate K (future liaison)
    2. Created Technology and information Services Committee. Meeting time and date TBD. 
    3. Online concept study – First Tuesday of the month at 7pm and they are in need of a chair 

7:45   Old Business

  • Inventory Question 4 Break-out Session: Should Intergroup use a decision-making process for non-routine matters that includes discussion, vote and, whenever possible, substantial unanimity, or a two-thirds majority? Responses from break-out session were shared back after the meeting:
    • Group #1: 
      • Group wants more clarity on:
        • Actual definition/distinction between routine vs non-routine matters.
        • Who, then, determines if the matter is routine vs non-routine? The Board or IGRs? One fellow said this should be a democratic process for us to decide whether it’s common or uncommon.
        • As a side, if a matter has a cost associated with it (i.e. upgrading to new internet), one fellow said they’d prefer to have a cost minimum or maximum defined for IGR involvement in regards to  decision-making (i.e. “any matter under or exceeding X amount, the Board will automatically handle that decision-making process without consulting IGRs”)…this fellow said they didn’t want IGRs to be burdened with too much decision-making. 
        • We were left asking ourselves, does it make sense to have a monthly meeting (or agenda item) dedicated to getting clarity on this to define these unknowns?
    • Group #2:
      • Discussion centered around what’s routine versus non-routine? Would be helpful to have clarity on that.  Having that information would help inform the need for a decision-making process.  The consensus seemed to be that a big topic requires a big vote, small topic small vote.  Or no vote for small topics.  Let committees stick with deciding the routine issues.
    • Group #3:
      • Most people thought no further action was required in response to Question #4, some people had two main concerns:
        • where is “substantial unanimity” defined, and who decides when a matter is “non-routine”?
      • Someone suggested that “substantial unanimity” is defined in the Bylaws, but it’s unclear. As to whether a matter is “routine” or “non-routine,” it was the sense of the group that the IGRs should decide that.
    • Group #4:  
      • Members not seeing the need for further action based on solutions offered and vote to move forward 
  • Suggestion to have more discussion on the solutions offered in the packet
  • If this was something about an event that happened two years ago, it seems like it is a philosophical issue rather than practical. Move forward with solutions offered as we are focused on other issues at this time 

8:05  New Business

  • Accessibilities Presentation (Claudia G., CNCA 06 Accessibilities Committee Co-Chair)
    • Hearing from deaf and hard of hearing community that closed captioning and online meetings are great, but many want to be in person with other hearing and non-hearing people. 
    • In the past several areas had ASL meetings but they have all gone away, including: San Francisco, Sonoma and Alameda
    • In many cases, Intergroups are on the front lines when it comes to accessibility issues
    • Questions SF and Marin Intergroup are encouraged to think about:
      • How can this service be provided? 
      • Is there a way that San Francisco and Marin can reach out to the deaf and hard of hearing community to find out where they would like a meeting?
    • Encourage IGRs to help figure out how San Francisco and Marin counties can provide at least one ASL meeting in our area. 
    • The CNCA 06 Accessibilities Committee will continue to meet with Intergroups and will send out additional information regarding this issue
    • Refer to page 20 of the packet for more information and how to contact Claudia
  • Returning to In-Person Meetings:
    • At the last Intergroup meeting there was a question regarding going back to in-person Intergroup meetings. The meeting was open for discussion/thoughts:
      • Online and Zoom is accessible for all, alleviates any excuses and it is convenient. With the new Outreach Committee, being online could be a selling point to get new IGRs. 
      • Worthwhile to consider going back to in-person meetings. Shift in AA that people are using Zoom to not go to AA and shifting the culture (group of one alcoholic talking to another). 
      • Could be a real benefit to go back to in-person. Able to talk one-on-one with people and get to know them. However, there is an appeal of online, especially for those who are traveling 

8:30   Targeted Message

  1. Be of service to San Francisco and Marin Intergroup – reach out to [email protected] for details. Here are some of the volunteer positions we are looking to fill:
    1. Volunteer Bookkeeper
    2. Marin Pop-Up Bookstore Coordinator
    3. San Francisco Teleservice Chair
  2. Sign up for Faithful Fivers to support the work of San Francisco and Marin Intergroup. To sign-up visit, aasfmarin.org/contributions. Your additional contributions support important 12th Step services, including running Central Office, selling A.A. literature, publishing the meeting schedule and our website at aasfmarin.org.
  3. New Year, New Commitment? Please encourage Secretaries and Treasurers to register with Intergroup as a Trusted Servant to stay informed. To sign-up, visit aasfmarin.org/tsreg.

          Adjourn with the Responsibility Statement

 

January 2023 Intergroup Meeting Treasurer’s Narrative

Year to Date Ended
November 30, 2022

REVENUES:
Total revenues were $15K or 5% under budget year to date; group contributions slightly
exceed budget when factoring in fellowship contributions (Sobriety by the Bay / Marin
Teleservice) and surpassed the prior year by 5% Individual contributions have
decreased by $13K marking the continuing transition back to in person meetings.
Bookstore sales were right on budget and 44% ahead of prior year due to post
pandemic increase in foot traffic.

EXPENSES:
Expenses year to date were under budget by 6% slightly better than the slight shortfall
in revenues. The rent increase in November was deferred until the new year improving
our outcome for the year end. We will likely end the year within budget overall, but
expenses will still likely still exceed revenues leaving us with an over deficit (as
expected and as per budget). As discussed during the budgeting process, an increase
in revenues back to pre-pandemic levels will need to happen to cover increased
expenses due to inflationary pressures. An audit of expenses by vendor revealed costs
increasing across the board.

NET DEFICIT:
IFAA is currently experiencing a year to date loss of $22K a significant improvement
over October and ahead of budget by $8K. Gratitude month, and end of year
contributions will continue to improve our outlook as most will manifest in December. It
is likely we will end the year with a loss better than budgeted but in excess of prior year.
Also discussed during the budgeting process, this was largely anticipated and
sustainable for 2022, but not in 2023.

LIQUIDITY RESERVE:
Unrestricted cash in addition to our 6-month prudent reserve remained steady at 1.2
months or “Fair to Good” as our deficit improves approaching year end. We are still in a
solvent cash position, and will likely end the year slightly ahead of November as
contributions flow in as noted above.

FAITHFUL FIVERS:
November saw an increase of 38 Faithful Fivers as word of deficit got out. This
translated to $402 over October but the average decreased from $13.63 to $13.29.

16 12, 2022

Intergroup News | December 2022

San Francisco and Marin Intergroup Meeting – Proposed Minutes 

Wednesday, December 7, 2022, 7-8:30 PM 

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service. 

7:00 Getting Started 

  1. Open with the Serenity Prayer 
  2. Call to order. Statement of Purpose 
  3. Review the minutes and agenda 
  4. Roll Call
  1. 39 groups represented: 28 from San Francisco, 11 from Marin

  1. New IGRs, Visitors, AA Anniversaries
  1. New IGRs: John L., On Awakening Zoom; Jackie, Anything is Possible; Steven S., Alternate IGR, Attitude Adjustment 7am Zoom
  2. Visitors: Charlie B., San Mateo Liaison
  3. AA Anniversaries: Jessie H., 6 years; Andrew S., 7 years 
  1. Approval of agenda (housekeeping item) 
  1. Approved
  1. Approval of last month’s Intergroup Meeting minutes (housekeeping item) 
  1. Approved

7:15 Officer Reports 

  1. Board Chair – Charlie
  1. Hope everyone has a great holiday season 
  1. Executive Director – Charlie on behalf of Christina 
  2. If your meeting has temporary meeting closures or you know of holiday alcathons, please email info at [email protected]
  3. Central office will be closed 12/24 and 12/31 
  1. Service opportunities – Call to spread the word and refer to packet for more details 
    1. Co-webmaster (experience as web administrator helpful)
    2. Bookkeeper who can provide help with QuickBooks
    3. Central Office volunteers, especially on Fridays (application here)
  1. Treasurer – Jim: 
  2. Revenue: 
  3. Total revenue was $272,000, 7% under budget but 9% ahead of last year 
  4. Group contributions exceed budget when adding “Fellowship” contributions including Marin Teleservice and Sobriety by the Bay 

iii. Individual contributions expected to increase in November/December 

Iv. Bookstore sales exceeded budget and also exceed prior year by 51%

  1. Expenses: 
  2. Total expenses $298,000, 7% under budget and 13% ahead of prior year 
  3. Deferral in rent increase and other measures to improve slightly
  4. Deficit and Rating: 
  5. Budgeted deficit of $27,000, however actual deficit is currently at $25,000 
  6. Revenues surge and expense management likely to close the gap 

iii. Liquidity improves along with bottom line (up from “Fair” to “Good”)

  1. Trend likely to continue with November/December
  2. Rating = Fair to Good 
  3. Faithful Fivers: 
  4. 305 Faithful Fivers – donated $4,156 – up $82 
  5. The average Faithful Fiver contribution is $13.63

iii. October to November up 38 Faithful Fivers – 7 shy from our 2022 goal of 350 Faithful Fivers. Go to aasfmarin.org and click “contribute” [Group, Individual, Gratitude Month, and Faithful Fiver]. The website is an excellent source for all the methods available to contribute. 

  1. Responses to questions: 
  2. Yes, Pop-Up Bookstore helped with the increase in sales and 

Ii. Faithful Fiver contributions go straight to Central Office.

7:25 Intergroup Committee Reports (up to 2 minutes/report)

  1. Archives Committee, Mike O: 
    1. Next meeting is Sunday, 12/17 at 12pm at Central Office and Zoom (hybrid)
    2. Due to low enthusiasm, Archives is moving into semi-hibernation and starting in the new year, meetings will move quarterly with first meeting in March
  2. Marin H&I, Paul A.: (note, not an Intergroup Committee) 
    1. Need for male sponsors to sponsor men at San Quentin. (25 men currently need sponsors)
      1. 5-year sobriety requirement; call  Maxie (510) 461-661 if available 
    2. H&I meets on second Tuesday on 12/13 at 6:15pm followed by business meeting 
  3. Communications Committee, Isae W.:
    1. Supports Intergroup and Board Committees’ 12 Step work
    2. Recent projects include Intergroup annual report, The Buzz weekly news and events newsletter, and The Point 
    3. Call for volunteers with communications/marketing experience helpful
    4. Next meeting is scheduled for 12/12 at 5:30pm 
    5. For more information, contact [email protected]
  4. SF Public Relations, Peter M.: 
    1. Rotation! Electing new committee officers  
    2. Project Homeless Connect is next week 12/14. Volunteer support is needed. Contact [email protected] to volunteer.
  5. The Buzz, Caitlin T:
    1. Service Opportunity – Associate Editor needed 
    2. Guidelines for submitting available at [email protected] 
  6. Outreach Committee, Alison T:
    1. First meeting is scheduled for Wednesday, January 4 at 6PM (before Intergroup)
    2. Purpose is to connect AA groups in SF and Marin to 12 Step services provided by SF and Marin Intergroup
    3. For more information, contact [email protected]  
  7. Help Chat, Colleen S. – Interim Chair: 
    1. Service where newcomers can chat immediately with a sober member of AA via the website
    2. Next business meeting 12/13 at 6pm online

7:35 Service Committee Liaison Reports 

  1. Alison – SF General Service
    1. Election season for the district 
      1. December Elections: Service manual and concept study facilitator, District Archivist, H&I Liaison, Intergroup Liaison, SF Public Relations Liaison
      2. Area elections continuing 
        1. Literature, Grapevine and La Vina Chair for Panel 73 will be held on 12/17 at 12:30pm during the area committee meeting of this month (hybrid). 
    2. General Service has re-opened for visitors after two years! If you are visiting NYC, please make an appointment 
    3. Highlights from the General Service Conference: 
  2. Jillian – Marin Teleservice
    1. Next Meeting 12/27 at 7:30PM on Zoom
      1. Wear a crazy hat for “Crazy Hat Night”
    2. In January, Marin Teleservice will be electing a new committee 
    3. For more information or to sign up to volunteer for a shift, contact www.marinteleservice.com 

7:45 Old Business 

  1. 2023 Budget: 
  1. Despite contributions improvements, 2023 revenue goal is still aggressive and expense budget is very tight 
  2. Likely to suffer an operating loss in 2023
  3. The 2023 budget predicts a $16,600 loss but maintains services and the prudent reserve. Although, it predicts a loss, the goal is to break even.
  4. Discussion re: budget:
  1. The Board discussed how we can raise revenue, through such things as the deficit letter, encouraging groups to send in their 7th Tradition contributions and announcing Faithful Fivers.
  2. The Board voted on the budget and then put forth the recommendation to Intergroup for their approval.
  1. 2023 Budget vote – Majority needed to Pass the Budget 
    1. Approved by majority. 

8:00 New Business 

  1.  National AA Tech Workshop (NAATW) 2022 Presentation – Andrew S.
    1. NAATW’s mission is to provide a forum in which to share experience, strength and hope regarding technology in AA 
    2. Learning how technology helps 12 Step work including:
      1. Information via websites, meeting locators, bridging the gap and other service entity applications, contributions, literature, storing and sharing content, communications on all levels, hybrid (audio), and accessibility
    3. Discussions included Hybrid vs. Crossover. Important considerations to make meetings attractive and effective
    4. 12 Statements of Technology  – suggestions to consider when using technology 
    5. Takeaways: 
      1. If you have technology, invite people to learn
      2. Intergroup can do wonderful things to assist groups
      3. Goal to use technology to make meetings more unified 
    6. If you want more information on how technology can improve 12 Step work, contact [email protected]  
  2. Discussion:
    1. Pros and cons of hybrid meetings and the issue of certain individuals getting stuck in tech commitments, which can lead to burnout
    2. Working on breaking down each session in a crowd-sourced document to share with those who are interested. 

8:15 What’s On Your Mind 

  • Reflection on all the good work this group has done over the course of the year. Group inventory anchored the spirit of moving this group forward. 
  • Curious if this group is thinking about revisiting the idea of meeting in person. 
    • Suggestion that if we did go back in-person, it might be a great opportunity to use hybrid technology to increase tech skills and have everyone participate. 

8:19 Targeted Message 

  1. Thank you for your support of San Francisco and Marin Intergroup. Please remember to send in Gratitude Month contributions before the end of the year. And help us reach our goal of 350 Faithful Fivers – we are so close! To sign-up visit, aasfmarin.org/contributions. Your additional contributions support important 12th Step services, including running Central Office, selling A.A. literature, publishing the meeting schedule and our website. 
  2. Be of service to San Francisco and Marin Intergroup – reach out to [email protected] for details. We are looking to fill the following volunteer positions: 
  3. Co-Webmaster 
  4. Bookkeeper 
  5. Support our Intergroup service committees – check out our calendar on aasfmarin.org to see when the committees meet and anyone can participate. 

      Adjourn with the Responsibility Statement 

Next Intergroup meeting will be on Wednesday, January 4, 2023 at 7:00 pm. Orientation will at 6:00 pm.

December 2022 Intergroup Meeting Treasurer’s Narrative
Year to Date Ended
October 31, 2022

REVENUES:
Though total revenues are still $20K or 7% under budget year to date, group
contributions slightly exceed budget when factoring in fellowship contributions (Sobriety
by the Bay / Marin Teleservice) and surpassed the prior year by 5% Individual
contributions have decreased by $13K marking the continuing transition back to in
person meetings. Bookstore sales were right on budget and 51% ahead of prior year
due to post pandemic increase in foot traffic.

EXPENSES:
Expenses year to date are also under budget by 7% congruent with revenues. A rent
increase in November was deferred possibly helping us end the year slightly better but
the next two months will tell. We will likely end the year within budget overall, but they
will likely still exceed revenues. As discussed during the budgeting process, an increase
in revenues back to pre-pandemic levels will need to happen to cover increased
expenses due to inflationary pressures. An audit of expenses by vendor revealed costs
increasing across the board.

NET DEFICIT:
IFAA is currently experiencing a year to date loss of $25K a slight improvement over
last month and ahead of budget by $2K. Gratitude month, and end of year contributions
will improve our outlook but to what extent is still uncertain. It is likely we will end the
year with a loss close to budget and well in excess of prior year. Also discussed during
the budgeting process, this was largely anticipated and sustainable for 2022, but not in
2023 without restructuring.

LIQUIDITY RESERVE:
Unrestricted cash in addition to our 6-month prudent reserve increased slightly in
October due to a slightly profitable October. Liquid reserves ended the period at 1.4
months or “Fair to Good” up from “Fair” in September. We are still in a solvent cash
position, and will likely still be at year end but if the trend continues, our liquidity will be
depleted necessitating access to our prudent reserve in 2023.

15 11, 2022

Intergroup News | November 2022

San Francisco and Marin Intergroup Meeting – Proposed Minutes
Wednesday, November 2, 2022, 7-8:30 PM

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00   Getting Started

  1. Open with the Serenity Prayer
    1. Claire, IGR for Wake Up On 3rd Street filled in to take minutes.  
  2. Call to order. Statement of Purpose
  3. Review the minutes and agenda
  4. Roll Call
    1. 43 groups represented: 31 from San Francisco, 12 from Marin

    1. New IGRs, Visitors, AA Anniversaries
      1. New IGRs: Anke S., from Sober Sisters, Keara R., 10:30 from Awareness Acceptance,  and Mary W., 2nd business meeting mtg – A Way Out (virtual) 
      2. Visitors Jackie B. & Kim S. from SF Archives 
      3. AA Anniversaries: Jennifer K. (25 years, Intimate Feelings) & Amanda B. (4 years, from There is a Solution)
    2. Approval of agenda (housekeeping item): 
      1. Approved
    3. Approval of last month’s Intergroup Meeting minutes (housekeeping item): 
      1. Approved 

    7:15   Officer Reports

    1. Board Chair – Nikki, in Charlie’s absence
      1. Thank you for attendees and organizers of SF and Marin Unity Days 
    2. Treasurer – Jim:  Better than last year, but still striving for budget.   
      1. Revenue:
        1. Total revenue was $263,000, 8% under budget but 13% ahead of last year
        2. Increases in both individual and group contributions: $6,500 over August
        3. September numbers are up over August (individual contributions up). 
      2. Expenses:
        1. Total expenses $288,000, 6% under budget and 23% ahead of prior year
        2. Expenses exceeded revenue, but that was expected (inflation and other speculative factors). 
      3. Deficit and Rating:
        1. Budgeted deficit of $25,000, however actual deficit is currently at $26,000
        2. Losses are taking their toll on liquidity but the decline in cash is slowing as revenues improve with good expense management. 
        3. Central Office has had excellent cash management.  
        4. We are financing our loss against our unrestricted cash (the money above our prudent reserve).
        5. Rating = Fair
      4. Faithful Fivers:
        1. 303 Faithful Fivers – donated $4,134 (which is up $90)
        2. The average Faithful Fiver contribution is $13.64
        3. Our 2022 goal of 350 Faithful Fivers by year end can happen if we get the word out. Go to aasfmarin.org and click on “contribute” [Group, Individual, Gratitude Month, and Faithful Fiver]. The website is an excellent source for all the methods available to contribute.
      5. Take-home message: Continue to get the message out about individual, group contributions, Faithful Fivers, and Gratitude Month. 
    3. Executive Director – Christina
      1. Intergroup has drafted a statement that can be shared with your group’s regarding our deficit.  A little blurb/elevator pitch is included. 
      2. Open service positions: 
        1. Co-Webmaster (requires previous web admin experience)
        2. Central Office volunteers (1x yr sobriety requirement) 
        3. Tech Committee volunteers (people are stepping up – trying to improve IT at CO). 

    7:23    Intergroup Committee Reports  – (Note – Intergroup Committee Reports accidentally began after the Officer Reports) 

    • SF Public Relations:  Peter M – Discussing future of committee; working out issues with websites; need support; performed last Sunday Streets; participated in Unity Day
    • SF Archives:  Kim – Participated in Unity Day; only 2-3 members; NEEDS to rotate – do not need to be an IGR to participate
    • Sunshine Club – held orientation with 1 participant in attendance; Holding another; Kate K stepped down as Marin Co-Chair; Looking for new Co-Chair, preferably from Marin
      • Held Quarterly Business meeting – main topic was how to replace Kate.  

    7:30   Old Business

    • Motion to create an Ad-Hoc Outreach Committee with representation from both San Francisco and Marin. (voting)
      • Discussion:
        • Alison T. described the need for clarity around what Intergroup is and what we do. This Ad-Hoc Outreach Committee would help with that, and also hopefully encourage more members to get involved with service.
        • Question regarding how outreach will happen. Response: the committee will decide ideas first before we begin the outreach. Anyone is encouraged to join this Ad-Hoc Committee. Please reach out to [email protected] if you are interested.
        • Suggest we consider a change in the Intergroup meeting format for better IGR participation 
        • Reminder that the purpose of the committee is to develop and discuss ways to create a program to facilitate the outreach efforts. 
        • An IGR created a 2- pager document for his homegroup that might be relevant to share.  
    • Motion Approved
    • Motion to refer to “Intercounty Fellowship of Alcoholics Anonymous” going forward as “San Francisco and Marin Intergroup.” (voting)
      • Discussion:
        • Judy W. described all the different ways people refer to Intergroup. This will help us become more consistent.
        • Suggestion to call ourselves Intergroup because we are all Intergroup Reps!
        • Sensible to use the name of the city, and to be consistent.  The communication survey indicated that one name might really help our members know and understand who we serve. Suggestion that the Intergroup Board create a 5-year plan.
        • Question re: the colloquialism, and what we call it for short
          • In writing likely “San Francisco and Marin Intergroup” at first, and then “Intergroup” after.
    • Motion Approved.

      

    7:50 pm   New Business

    • 2023 Budget Presentation (Discussion) – Jim
      • In preparing the 2023 budget we analyzed 2018-2022 actuals, forecast, budget, and trends by line
      • The 2023 draft budget includes aggressive revenue numbers however we are budgeting for a $16.6K deficit. In this budget, liquidity is  preserved without eliminating services.
        • The revenues need to return to pre-pandemic in order to maintain our prudent reserve.
      • Budgeted revenues for 2023, require that group contributions and bookstore sales are near pre-pandemic levels. It also assumes that fellowship contributions continue and there is a slight uptick in individual contributions from 2022. It is an aggressive budget overall with contributions.
      • The budgeted 2023 expenses are correlated with revenues to a lesser extent and we were not as aggressive with expense estimates as we were in 2022.
      • In 2022 we projected a deficit of $32,800 which is sustainable for this year, however improvements are necessary to sustain Intergroup’s services.
      • The 2023 draft budget projects that our prudent reserve will be maintained.
      • Discussion:
        • Contributions need to go up 
        • Marty – Consider being aggressive in getting word out  that contributions are down and people should consider donating $2 in the basket. Also that it is Gratitude Month
        • Question if there are gaps in contributions – from in-person to online meetings?
        • Important to recognize the services that Intergroup provides and the letter is not a cash call;  When talking about the need, really lead with the services IG provides (that’s the real need) – very crucial; 
        • Suggestion to increase the suggested 7th Tradition contribution percentages on IG’s website. 
        • Reminder that the majority should be going to Central Office; Reminder about the 7th Tradition workshop that Area is hosting on Saturday, November 12 from 10am to 12 pm online.
        • Question if the cost of hiring an accountant was included in the 2023 budget? Response: no, the Board determined we are not able to hire someone at this point
    • Tech Presentation – Andrew
      • Presentation tabled until next month

    8:23 pm   Liaison Committee Reports 

    • MCYPAA – Kaitlin
      • Holding a MCYPAA logo contest and will be voting on it this Sunday at the business meeting. 
    • SF General Service – Alison
      • Elections are happening at the district level and the Fall election assembly in Vacaville
    • SF H&I – Chad
      • Next business meeting is November 19 at 10 am – their meetings are bi-monthly
      • Orientation is also on 11/19 at 11 am
      • They need volunteers!
    • Marin General Service – Andrew (filling in for Molly) 
      • Elections are November 21. Panel 71 is rolling out and Panel 73 is rolling in. Also, GSO will be selling a jacketless Big Book – which will help with the literature delays and supply chain issues

    What’s On Your Mind

    Did not get to tonight.

    8:30   Targeted Message

    • Intergroup is currently experiencing a budget deficit. Please read and share this letter at A.A. meetings you attend – as we depend on you to ensure we are here tomorrow for the alcoholic who still suffers. 
    • Get involved with service by joining an Intergroup service committee. Check out our calendar at aasfmarin.org to see when the committees meet and anyone can participate.
    • Remember Gratitude Month is in November and it’s a time to express your gratitude for your sobriety. These additional contributions support A.A. service entities so talk to your groups now to get ready for Gratitude Month!

    Next Intergroup Meeting: December 7 online

    Adjourn with the Responsibility Statement

    Meeting was adjourned at 8:30pm.

 

Treasurer’s Narrative

September 2022 Intergroup Meeting Treasurer’s Narrative
Year to Date Ended
September 31, 2022

REVENUES:

Though total revenues are still $21K under budget year to date, group contributions
increased by $8K in the month of September and individual contributions by another
thousand. This was somewhat as expected as a modest surge is seen in contributions
as we approach the end of the year, and the lag in group contributions from treasure
commitment turnovers finally manifested. Bookstore sales were right on budget.

EXPENSES:

Expenses year to date are also under budget in line with decreased revenues. A rent
increase in November will push expenses higher along with a mandate to load test our
wheelchair ramp in the central office but not enough to counter the surge in revenues.
We will likely end the year within budgeted expenses overall but they will likely still
exceed revenues.

NET DEFICIT:

IFAA is currently experiencing a year to date loss of $26K a slight improvement over
last month. This was largely due to the surge in revenues noted above and a tight
control over expenses. Gratitude month, and end of year contributions will improve our
outlook but to what extent is still uncertain. It is likely we will end the year with a loss
close to budget.

LIQUIDITY RESERVE:

Unrestricted cash in addition to our 6-month prudent reserve slipped in September due
to our continuing operating loss. Liquid reserves ended the period at 1.1 months or
“Fair” down from 1.4 months. We are still in a solvent cash position, and will likely still
be at year end but if the trend continues, our liquidity will be depleted necessitating
access to our prudent reserve in 2023.

BUDGET:

The forecasted 2022 loss cannot be sustained in 2023 without accessing funds from our
prudent reserve. Therefore the 2023 budget was drafted with a tight grip on expenses
and revenues aggressive enough to sustain them.

21 09, 2022

Intergroup News | September 2022

Intergroup Meeting – Proposed Minutes
Wednesday, September 7, 2022, 7-8:30 PM

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00   Getting Started

  1. Open with the Serenity Prayer
  2. Call to order. Statement of Purpose
  3. Review the minutes and agenda
  4. Roll Call
    1. 45 groups represented: 32 from San Francisco, 13 from Marin

  1. New IGRs, Visitors, AA Anniversaries
    1. New IGRs: Jim H., Jack, Bryan, Norbert, Cheyenne, Tom, Elaina, Alison, Tom R. 
    2. Visitors: Jackie
    3. AA Anniversaries: Christina (25 years), Chris (10 years), Tom (34 years), Courtney (18 months)  
  1. Approval of agenda (housekeeping item)
    1. Motion to approve: Marie; Second: Chip
  2. Approval of last month’s Intergroup Meeting minutes (housekeeping item)
    1. Motion to approve: Caitlin; Second: Isae

7:15   Officer Reports

    1. Board Chair – (In Charlie’s absence, Isae presented)
      1. Communications Survey Results Feedback
        1. What’s in a name? 
          1. Replace Intercounty Fellowship of AA (IFAA) with SF and Marin Intergroup
            1. It would eliminate confusion
          2. Central Office is both a nickname and a service provided. This nickname will not go away. 
            1. Intergroup commonly used across the U.S. 
            2. Aligns entity name with representatives (Intergroup Reps)
            3. Represents the Fellowship we serve (SF and Marin)
          3. What does SF and Marin Intergroup do?
            1. Central Office
            2. Aasfmarin.org
            3. Meeting schedules
            4. Inquiries about AA
            5. Informs public and profession community
            6. Support AA service entity
            7. Literature, chips
            8. The Buzz, The Point 
            9. AA Events
          4. Open discussion around the suggested name change, and confusion about Marin Fellowship Intergroup’s name and the services they provide.
        1.  
  1. Treasurer – Jim
    1. Revenue
      1. Total revenue is $192,000 for the year. Under budget slightly, but ahead of prior year
      2. July group contributions only slightly ahead of June, 50% of January
      3. Book store revenue 68% increase over prior year
    2. Expenses 
      1. Total expenses $212,000, which is under budget, but ahead of prior year 
    3. Bottom line
      1. Deficit of $19,100 is actualized as budgeted, well below prior year 
      2. Contributions from Treasurer turnover did not manifest 
        1. Possible causes:  Higher rents = higher prudent reserves, hybrid technology 
    4. On budget and greater than 2 months of operational cash is excellent 
    5. 301 faithful fivers (up three) in July donated $4,044 down – $139
      1. Average is $13.44
      2. Our goal is 350 contributions by the end of the year
      3. If you can give, give what you can and if you can’t – keep coming back
  1. Executive Director – Christina 
    1. Attended the ICOAA (Intergroup/Central Office) Seminar in Denver this past weekend, it is for Intergroups and Central Offices across North America
      1. Around 85 Intergroup managers attended, as well as the GSO General Manager, AAWS Board Chair and Grapevine Editor. Made connections with other Intergroup managers and it is great to see what other Intergroups are doing
      2. Attended a lot of workshops
        1. San Diego Intergroup interested in the Pop-Up Bookstore idea
        2. Of service at the Changing Face of AA workshop and the theme was, if AA can survive COVID, then we can survive anything 
    2. After two and half years, we are officially welcoming volunteers back to Central Office. They are getting trained this Saturday and shifts begin next week.
      1. Currently 8 volunteers signed up and they are taking 2 to 4 hour shift each week
      2. We will communicate with Marin and San Francisco Teleservice Committees before we officially transfer those lines during Central Office hours. Right now the volunteers will answer the phone lines with the current teleservice schedule. 
    3. Marin Pop-Up Bookstore
      1. Thank you Jaime for being the Pop-Up Bookstore Liaison! 
      2. The next Pop-Up is September 19 at Vivalon, in San Rafael. The Pop-Up is in collaboration with Marin General Service – please spread the word! 
        1. Hours: 6:45 to 7:30pm and 9 to 9:30pm 
        2. Pre-orders need to get in by 9/17 at 2pm
        3. Regarding last month’s question about credit and debit only at the Pop-Up. We will try to figure out a way to accept cash.
    4. Outreach Ad-hoc Committee Proposal – 
      1. Idea came from Question 2 from the Intergroup Inventory back in February
      2. Shared this proposal with several people and the Board has reviewed it, but  wanted to bring it to Intergroup’s attention. Hopeful that by having an Outreach Ad Hoc Committee it could help with the issue of finding support and get more people into service.
      3. If you would like to look at proposal, reach out to [email protected] or send a chat.
      4. Open discussion around the Outreach Ad Hoc Committee proposal and including Intergroup in the decision-making process.
    5. Intergroup is participating in both the Marin and San Francisco Unity Days. At Marin Unity Day, we are in charge of the registration table. And for both events we will represent Intergroup by tabling. If you would like to help out, reach out to [email protected].

7:30   Intergroup Committee Reports (up to 2 minutes/report)

  1. Archives Committee – Mike 
    1. Next Meetings is 3rd Sunday of the month at 12 (in-person and online)
    2. Also looking for more people who are interested in volunteering
  2. Peter – Public Relations Committee
    1. Elections for new officers coming soon
    2. Next meeting is Monday 9/12 at 7pm 
    3. Focus on in-person events – event on Friday 9/9 at St. Mary’s Cathedral – Reentry Resource Fair for the community
    4. Sunday Streets – Sunday 9/18 from 11am to 4pm
    5. Jessie Alley Street (JAS) 9/24 near Market and 6th
  3. The Point – Kristee 
    1. Looking for article submissions about service for Unity Day. The Point includes personal stories and poetry of recovery 
    2. Online writing workshop Saturday 9/19 at 5:30. Email Kristee O. for more info
    3. Next meeting 9/10 at 12:30pm
  1. Help Chat – Caitlin
  2. Needs a new committee chair 
  3. If you are a slack user, it is easy to volunteer with Help Chat and speak with newcomers and fellow volunteers. No shift required – answer chats as you’re available. 
  4. Email [email protected] for more information

7:40   Service Committee Liaison Reports (up to 2 minutes/report)

  1. SF General Service – Alison 
    1. Elections are coming up. 
    2. 72nd GSC Final Conference report available as a PDF  on www.sfgeneralservice.org (password: 1945)
    3. Pacific Regional Forum is September 16-18 in Salt Lake City, Utah 
    4. SF Unity Day is Saturday, 10/8 in- person at First Unitarian Universalist Church on O-Farrell and Geary
  2. Marin General Service – Molly 
    1. The General Service Office is collecting new stories for the 5th Edition of the A.A. Big Book. Looking for stories to represent what AA looks like now. Stories due 10/31, https://www.aa.org/submit-bigbook-english-5th
    2. Updating the Black and African-American Alcoholic pamphlet (specific to US and Canada A.A. members). Submission deadline is 10/31
    3. Updating the 4th Edition of the Spanish-language A.A. Big Book – 4th edition submission deadline is 12/15
    4. Marin Unity Day is 10/15 – theme is back to the 80’s celebration. 
  3. Marin Teleservice – Jillian 
    1. Next meeting 9/27. Orientation @ 6:30pm and 7:30pm business meeting 
  4. SF H&I – Chad 
    1. Business Meeting 9/17 at 12pm
    2. Orientations scheduled in person every third Saturday of the month at 11am. Announcements and more information at aasfmarin.org
    3. Currently have 3 H&I zoom meetings. We have 18 in-person meetings and have 3 more new in-person meetings. 
    4. Need more volunteers – commitment is 1 day a month 
    5. Area 62 is looking for a Regional Chair for H&I NorCal and a Correctional Co-Chair 

7:50   Old Business

  1. Inventory Question #3 Break-out Session: How well is transparency and full disclosure being implemented between the Intergroup Board of Directors and rank and file IGRs? What, if anything, could be improved?

Group 1: Progress has been made, and there is more transparency. No specific actions needed to be taken. Joined during bequest and current board seems to have learned. Monthly board meetings can be shared and board minutes are shared in the agenda. Board meetings are closed to members. Very happy this question was asked because in their own committee they take for granted what they think people are thinking. 

Group 2: Suggest an in depth IGR workshop that is more in depth than orientation. Change the format of these meetings to include more time for IGRs to bring forward their group issues or questions to Intergroup as a whole. Making what’s on your mind longer or agreeing to break-out room format is a great way to have more direct conversations. Pairing board members, a liaison or committee chair with a group of IGRs to give more in-depth training or education about what is going on as IGRS begin service. Proposal for IGRs to be allowed to attend board meetings or observe.

Group 3: Directed toward new IGRs. Bio sheet of all board members and contact information. Also like the idea of a graphic representation of Intergroup published. Make that available for all new IGRs. Concept 9 – including consistency and responsibility, flexibility and commitment and attendance to this meeting once a month.

Group 4: No glaring action. Reality that the IGR contingent and board itself has had a lot of change over and not the same as it was before bequest matter. Someone also noted that the solutions offered seemed to say board members and IGRs hold themselves accountable. Suggestions proposed around this inventory seem doable but sees the board strike this balance of transparency and giving information within reason and selecting what they want to be surfaced and to not overwhelm people. We are directly responsible for those we serve and that means transparency and aligning to spiritual principles. 

Group 5: consensus that the Board minutes are available if you choose to read them and then like the idea of inviting IGR members so they can sit in but not necessarily participate. New board and format we are in – not an in person meeting and not a zoom call and a limited amount of time to communicate and so it is basically a mutual responsibility to be as informed as possible. The board is receptive to feedback if we are talking about this. 

8:15   New Business

  1. Discussion Item: 7th Tradition: What are you seeing in your groups and how are you engaging with your treasurer? Are there notable differences between Online vs In-Person meetings?
    1. Tabled for next meeting: 
      1. Motion to approve: Chip; Second: Chris 

8:30   Targeted Message

  1. Support Intergroup service committees – check out our calendar on aasfmarin.org to see when the service committees meet.
  2. Marin Pop-Up Bookstore is happening again on 9/19! Literature and chips can be pre-ordered (and select literature will be available for sale) – at the monthly Marin General Service meeting @Vivalon (930 Tamalpais, San Rafael) on Monday, September 19 from 6:45 to 7:30pm and 9 to 9:30pm.
  3. The Central Office is welcoming back volunteers. Reach out to [email protected] if you are interested in signing up for a weekly volunteer shift. One-year of sobriety is required.

Next Intergroup Meeting: October 5 online

Adjourn with the Responsibility Statement

Meeting was adjourned at 8:30pm.

Next Intergroup meeting will be on Wednesday, October 5, 2022, at 7:00 pm.

September 2022 Intergroup Meeting Treasurer’s Narrative
Year to Date Ended
July 31, 2022

REVENUES:
Bookstore sales were still well ahead of prior year helping with lower than expected group and individual contributions. A surge in group contributions due to treasurer commitment turnovers did not manifest to any large degree. Bookstore sales, individual and fellowship contributions were all down contributing to a $3K decrease in overall revenues. It is possible we are still experiencing a lag but it’s also been noted that rents charged to groups are way up leading to higher group expenses, higher necessary prudent reserves, and thus lower disbursements to the entities. Year to date revenues are 6% under budget but still 2% ahead of prior year.

EXPENSES:
Expenses year to date are also running 6% below budget but ahead of last year by a whopping 10% While inflation is a factor, outside service costs for technology development post website rollout was a significant factor and there were significant 2021 expenses that were not billed until 2022. Budgeting high or “worst case scenario” expenses proved to be a prudent decision and such conservative budgeting will be utilized for the draft 2023 budget for the intergroup to vote on. Expense increases due to easing pandemic restrictions as well as general inflation were specifically included in the budget, though national inflation is greater now than when the budget was completed.

NET INCOME:
With Revenues slipping slightly and Expenses impacted by inflation, IFAA is currently operating at a loss of $19K. This was exact to budget though significantly worse than prior year with a year to date loss then of just 3K. As noted, lags in group contributions may be a factor but it seems increasingly likely the trend will continue.

LIQUIDITY RESERVE:
Liquid or “unrestricted cash” which is in addition to our prudent reserve slipped in July due to our operating loss. Liquid reserves between 1.5 and 2 months of operating expenses are rated “Good” (down from “Excellent” in July) so we are still in a positive cash position, but the trend is downward. Lagging contributions may help but to what extent they will protect our prudent reserve remains to be seen.

12 10, 2022

Intergroup News | October 2022

Intergroup Meeting – Proposed Minutes
Wednesday, October 5, 2022, 7-8:30 PM

 

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

 

7:00   Getting Started

  1. Open with the Serenity Prayer
  2. Call to order. Statement of Purpose
  3. Review the minutes and agenda
  4. Roll Call
    1. 47 groups represented: 33 from San Francisco, 14 from Marin

  1. New IGRs, Visitors, AA Anniversaries
    1. New IGRs: Mary, IGR, & Mimi, IGR
    2. Visitors: Jackie B.
    3. AA Anniversaries: Ayn (44 years), Kate (7 years)

Approval of agenda (housekeeping item)

    1. Approved
  1. Approval of last month’s Intergroup Meeting minutes (housekeeping item)
    1. Corrections: Jillian; Sisters In Sobriety not included as having attended
    2. Approved
  1.  

7:15   Officer Reports

Board Chair – Charlie

    1. Presented on the 2022-2023 Board Key Initiatives for Intergroup which highlights what the board has done this year and what they plan to work on next year. 
      1. Highlights from this year include hiring a new Executive Director, creating better transparency with Intergroup, collaborating with Marin General Service to start pilot the Pop-Up Bookstore at their District Meetings, revised Intergroup’s Bylaws, increased Marin representation on the Intergroup Board, updated the Intergroup Operations Manual, and the new website. 
      2. Some challenges include: Support for the Intergroup committees, confusion around our name, continuity of the Board Members, cost containment and rising inflation and getting back to pre-pandemic contributions and book sales
      3. On the horizon, the board will be working on publishing an Intergroup org chart, developing an Annual Report that highlights Intergroup services, increased outreach and cooperation at the committee level, and increased number of groups represented at Intergroup. Additionally, developing clear and consistent protocols for electing new Intergroup Committee Chairs in alignment with our bylaws and facilitating an internal financial audit.
      4. Questions [email protected] or email the board at [email protected].

Executive Director – Christina 

    1. So much gratitude to SF and Marin Teleservice for taking over the phone lines 24/7 during the pandemic. I’m grateful to say now that we have Central Office volunteers again, Intergroup is ready to answer the lines Tuesday-Friday during Central Office hours.
    2. We have open shifts to fill for Central Office Volunteers.
    3. Please announce that Central Office needs Tech Support to upgrade our internet. Reach out to [email protected] to help.
    4. Intergroup is participating in both the Marin and San Francisco Unity Days. At Marin Unity Day, we are in charge of the registration table. And for both events we will represent Intergroup by tabling. If you would like to help out, reach out to [email protected].
    5. AA Grapevine book prices are increasing by $2.49 starting January 2023- so get your orders in now. Intergroup will figure out if we follow suit and how much our Grapevine books will increase.

Treasurer – Jim

      1. Revenue
        1. Total revenue is $214,000, 8% under budget to last year
        2. Individual contributions below both budget and prior year 
        3. Group contributions consistent with prior year and budget (if you include the Fellowship numbers, which consists of contributions from Marin Teleservice and Sobriety by the Bay)
      2. Expenses 
        1. Total expenses $242,000, which is under budget by 8%, but 10% ahead of prior year 
      3. Deficit and Rating
        1. For this year, we budgeted a deficit of $32,800 however, are forecasting for a deficit of $36,500
        2. Intergroup cannot sustain such a loss in 2023
        3. Losses are taking their toll on our liquidity, and we are looking at a Fair to Good rating
      4. We currently have 304 faithful fivers (up three this month) that donated $4,074
        1. Average gift is $13.40
        2. Our goal is 350 contributions by the end of the year which can happen if we get the word out!
      5. Discussion on whether projections for this year are the same as last year since more meetings have gone back to in person. Also a question if the numbers were the same pre-COVID and if we projected a deficit. 
        1. Treasurer said group contributions plummeted as a result of COVID, but individuals made up for those contributions – and they were not near what we received in 2019. 
        2. Regarding what to take back to the groups – please ask Treasurers to disburse 7th Tradition contributions and to make announcements at meetings that Intergroup is facing a deficit. Also, recommend meetings to participate in Gratitude Month.

7:30   Intergroup Committee Reports 

  1. Archives Committee – Mike 
    1. Next meeting is 3rd Sunday of the month at 12 (in-person at Central Office). Looking for more people interested in volunteering.
    2. Participating in Unity Day.
    3. For more info contact [email protected]
  2. Sunshine Club – Kate 
    1. Volunteer Orientation on last Wednesday of the month on Zoom
      1. Next is October 26th at 7:30PM
    2. PLEASE announce at meetings for volunteers that this service exist
      1. No new volunteers in the last two months
  3. Public Relations Committee – Christina on behalf of Peter
    1. Next Public Relations committee meeting is 10/10 online
    2. Focusing on in-person events. Final Sunday Streets is 10/16 from 11am to 4pm
  4. The Point – Bernadette
    1. October issue released online and printed 
    2. This month meetings is canceled due to Unity Day
    3. Writing workshop available at Unity Day on 10/8
    4. Next meeting is November 12th at 12:30PM

7:50   Service Committee Liaison Reports (up to 2 minutes/report)

  1. SF General Service – Alison 
    1. SF Unity Day! 10/8
    2. 72nd GSC Final Conference report available as a PDF on www.sfgeneralservice.org (password: 1945)
    3. Spirit of Rotation: Elections are coming up
      1. Join monthly district meeting, every second Tuesday of the month at 7:30pm on Zoom
    4. Submission deadline for story submissions for 5th edition of the big Book is October 31st 
  2. Marin Teleservice – Jillian 
    1. Next meeting 10/25. Orientation @ 6:30pm and 7:30pm business meeting 
    2. Central Office is now answering the phones every weekday except Monday
    3. Recruiting new business committee volunteers for January turnover
      1. We need help, please share at your meetings
        1. For more information, to sign up to volunteer for a shift, and/or to get the link to the meeting, go to www.marinteleservice.net 
  3. SF Bridging the Gap – Phil
    1. Committee meets monthly 
    2. Orientation is 1st Tuesday at 6:30, business meeting at 7pm on Zoom [email protected] for details
  4. SF H&I – Chad
    1. Orientation is scheduled in person every third Saturday of the month at 11am. 
    2. Next business meeting in person November 19th at 10am
    3. Currently have 3 H&I zoom meetings. We have 18 in-person meetings and have 3 more new in-person meetings. H&I needs volunteers to take meetings back to in-person meetings. 
    4. Expenses and contributions are above last year but below budget for this year. This month saw a nice pick up in literature orders
    5. Area 62 is looking for a Regional Chair for H&I Norcal and a Correctional Co-Chair 
  5. Kaitlin – Marin County Young People of Alcoholics Anonymous 
    1. Business meeting 1st Sunday at the Alano Club in San Rafael
    2. Friendsgiving in November – Friends themed event
    3. New Years Dance – info to come 
    4. Also, tabling at Marin Unity Day on 10/15

8:02   Old Business

  1. Discussion Item: Evaluation of the Inventory Review Process – Chip
    1. What is our goal? Do you find it useful? Is this the right format?
      1. Feedback included:
        1. Likes the break out rooms and believes it’s well communicated
        2. Questions are pertinent and helpful and as an IGR, he has brought the questions to his meeting. Nice to feel involved 
        3. Loved doing group inventory and the process of reviewing in break out rooms. Suggestion to not provide the responses in the break out rooms as may be too much information
        4. Want to continue the current process with the remaining questions. 
        5. Thinks we should finish with the same format. Seems to be working and it seems to be affecting actions from the Board which is positive. 
      2. Decision to continue to review the interview questions with current process 

8:10  New Business

  1. Motion to create an Outreach Ad-Hoc Committee with representation from both San Francisco and Marin – Allison
    1. An Outreach Ad-Hoc Committee will help educate members and meetings in Marin and San Francisco about the services Intergroup provides; and hopefully generate more representation at Intergroup.
    2. IGRs encourage to review the proposal in the packets and we will continue to discuss in next month’s meeting 
    3. Reach out [email protected] with questions
  1. Motion to refer to “Intercounty Fellowship of Alcoholics Anonymous” going forward as “San Francisco and Marin Intergroup” – Judy
    1. Found through the communications survey that there is confusion about our name. Changing it to San Francisco and Marin Intergroup will be more representative of our fellowship.
    2. This is not a legal name change. If approved we would refer to the service entity as San Francisco and Marin Intergroup while maintaining the legal name of IFAA. Also the nickname Central Office does not go away, as it is a service that SF and Marin Intergroup provides.

8:30    Targeted Message

  1. Unity Day is coming up!! San Francisco Unity Day is 10/8 from 10am-3pm at First Unitarian Universalist and Marin Unity Day is 10/15 from 12pm-5pm at Unity in Marin Church, in Novato. For details visit aasfmarin.org.
  2. Get involved with service by joining an Intergroup service committee. Check out our calendar at aasfmarin.org to see when the committees meet and you do not need to be an Intergroup Rep to participate. 
  3. Remember Gratitude Month is in November and it’s a time to express your gratitude for your sobriety. These additional contributions support A.A. service entities so talk to your groups now to get ready for Gratitude Month!

Next Intergroup Meeting: November 2, 2022, online

Adjourn with the Responsibility Statement

Meeting was adjourned at 8:32pm.


Treasurer’s Report
September 2022 Intergroup Meeting Treasurer’s Narrative

Year to Date Ended
August 31, 2022

REVENUES:
Group Contributions did not surge due to treasurer commitment turnovers in August
either. Bookstore sales are well ahead of last year while individual and fellowship
contributions are down leaving the intergroup 8% under budget overall and 0% ahead of
last year. It is possible we are still experiencing a lag, but it’s seemingly unlikely. We do
tend to see a surge in contributions in the last 4 months of the year, but the lion’s share
of gratitude month, holiday, and treasurer turnover contributions appear in January. If
the situation doesn’t improve, we are likely to end the year significantly under budget.

EXPENSES:
Expenses year to date are also running 8% below budget but ahead of last year by 10%
While inflation is still a factor, a rent increase in November will also push expenses
higher offsetting the increases in “end of year” contributions but to what extent remains
to be seen. Expense increases due to easing pandemic restrictions as well as general
inflation were specifically included in the 2022 budget, but with mounting losses, the
2023 budget will have to be lean. We will still likely end the year under budget overall
but with they will still likely exceed revenues.

NET INCOME:
With Revenues down higher expenses, IFAA is currently experiencing a loss of $27K.
This was greater than the budgeted loss of $22K and current projections see us at a
loss of over $30K by the end of the year. Gratitude month, and end of year contributions
will improve our outlook but to what extent is uncertain as such revenues vary widely
from year to year.

LIQUIDITY RESERVE:
Unrestricted cash in addition to our 6-month prudent reserve slipped in August due to
our continuing operating loss. Liquid reserves ended the period at 1.4 months or “Fair to
Good” (down from Good). So we are still in a solvent cash position, and will likely still be
at year end but if the trend continues, our liquidity will be depleted necessitating access
to our prudent reserve in 2023.

13 08, 2022

Intergroup News | August 2022

San Francisco and Marin Intergroup Meeting – Agenda
Wednesday, August 3, 2022, 7-8:30 PM

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00   Getting Started

  1. Open with the Serenity Prayer
  2. Call to order. Statement of Purpose
  3. Review the minutes and agenda
  4. Roll Call
    1. 36 groups represented: 20 from San Francisco, 16 from Marin

  1. New IGRs, Visitors, AA Anniversaries
    1. New IGRs: Sonya B., Natalie M., Dillon S., Leo O.
    2. Visitors: Jackie B – SF General Service, Daniel S. 
    3. Anniversaries: Jim M. – 18 years, Leo – 1 Year
  2. Approval of agenda (housekeeping item)
    1. There were no objections. Isae moved to approve the agenda, Chad seconded. Agenda was approved.
  3. Approval of last month’s Intergroup Meeting minutes (housekeeping item)
    1. There were no objections or corrections to the minutes. Brian made a motion to approve. Chad seconded. Minutes were approved. 

7:15   Officer Reports

  1. Board Chair – Charlie turned it over to board member Isae to discuss the Communications Survey
    1. Communications Survey Feedback 
      1. April/May 2022 – survey was available on the website with alert button on the home page to participate and published in the Buzz
      2. 260 participants – most from SF, ⅓ from Marin and remaining from other parts of the country
      3. Analysis broken down in sections and presented throughout the next month’s IGR meetings. Tonight’s analysis includes: 

 

  1.  What name is most familiar? What is the function of Intergroup? Based on results, recommendations are:
    1. use name of “San Francisco and Marin Integroup” in everyday conversation, communications and forums. 
    2. Reference IFAA (Intercounty Fellowship of AA) when referring to the non-profit entity for legal and official documents 
    3. Use an elevator pitch – working on language currently for a brief description of what San Francisco & Marin Integroup is 
  1. What do you think of the monthly Intergroup meetings? Based on results, recommendations are:
    1. Most people who participated in the survey weren’t an IGR but those were shared that they attend meetings regularly and find the information useful
    2. Other feedback included reducing committee reports and making more time for in-depth discussions 
      1. Recommendation to provide more opportunities for discussion and in-depth discussions and break out to discuss group needs 
      2. Recap the meeting for IGRS with monthly emails to take back to groups and include in the Buzz 
  1. Open for comments, questions and discussion:
    1. Marty – Question/Statement:  Was this a recommendation from the communication committee and not from IGRs? Personally speaking he refers to Intergroup as Central Office. Hard sell for him to call it anything else.
    2. Clayton – Question: Wondering why Central Office was not chosen and instead SF & Marin Intergroup as it seems a more cumbersome name 
      1. Charlie’s Reponse – leaning towards a broader description to define what Intergroup does. IFAA is the legal name for who we are but nobody knows what it is. Didn’t want to add to the confusion and felt it accurate to say we are “SF and Marin Intergroup”. IFFA is legal name for non profit status, ie, the Corporate Name and  other names are associated with it. Central Office is just one of the things Integroup coordinates. 
  1. Treasurer – Jim
    1. Revenues as of 6/30/2022 is $168K, under budget but ahead of prior year
    2. Bookstore revenue 77% increase over prior year
    3. Marin Teleservice made another generation contribution under “Fellowship”
    4. Total Expenses $155K, ahead of prior year but under budget overall
    5. National inflation June = 9.1% YOY, Intergroup Inflation = 7%
    6. Deficit $7K slightly more than prior year but well under budget 
    7. Surplus likely in June after group treasury commitments turn over, and groups submit 7th Tradition contributions
    8. Overall on budget and greater than 2 months of operation cash is excellent
    9. Prudent reserve remains intact and will hold for the remainder of 2022
    10. 298 Faithful fivers in June 
      1. donated $4,183 (up 1 from prior month = $207)
      2. Average increased from $13.39 to $14.08
      3. Goal to hit 350 by end of year
      4. Balance sheet, narrative is available in the packet
      5. Question from Chad: How has inflation impacted our expenses? 
        1. Response: Christina: Everything is increasing by 3-5%. Across the board hearing from contractors and their rates are increasing. Some expenses are paid annually and some things are going up by $50-$90
  1. Executive Director – Christina
    1. Central Office Volunteers 
      1. Continue to make strides towards opening Central Office to volunteers.
      2. Thank you to Elena who helped with a volunteer plan today. 
      3. Working on a COVID-19 policy specific to Special Workers and Central Office volunteers. 
        1. Asking those to be vaccinated for COVID, however it does account for medical and religious exemptions and includes protocols in case of being exposed to COVID. 
        2. Questions can be directed to [email protected] 
    2. Marin Pop Up Bookstore
      1. First Pop-Up Bookstore is August 15 at Marin General Service Meeting @Jackson Cafe in Vivalon, 930 Tamalpais Avenue, SF from 6:45pm to 7:30pm and 9PM to 9:30PM
      2. Open to AA members in Marin, AA Meetings/groups and service entities 
      3. For pre-purchase, place orders by 2PM on Saturday, August 13th. We will bring additional literature to Marin General Service meeting that will be available for purchase with debit or credit card only.
      4. Spread the word at meetings. Flier and instructions on how to place orders being sent to bring back to groups.
      5. Jaime, volunteer book store liaison – thank you!
      6. Question (Chad): Why is it cash only? Is there a service fee associated when you purchase with credit or debit 
        1. It was decided that if you purchase literature onsite at pop up store, credit/debit only as to streamline process. 
        2. There is not a service fee to purchase with credit/debit when making a purchase online. 

7:40   Intergroup Committee Reports (up to 2 minutes/report)

  1. Technology Committee – Fiona
    1. Big thanks to the web committee for successfully completing the modernization project. Brian C, Michal P, and Tom H along with others who helped over the years. Moved to WordPress hosting (from Linux) which provides new support and security. Working with communications committee on content and functionality.
    2. Web Committee meets the first monday of every month
    3. Any questions [email protected]
    4. Applause to Brian C for his service as webmaster and thank you to Tom H and Michael P, the new webmasters
  2. Archives Committee – Mike 
    1. Meets at Central Office, and via zoom, on 3rd Sunday of each month
  3. SF Public Relations Committee – Peter
    1. Looking for new officers and open to having new people join
    2. Next meeting on Monday 8/8 at 7PM on Zoom – information at aasfmarin.org for details 
    3. Reentry Fair on Friday 9/9 at St. Mary’s Cathedral – Resource fair for those reentering the community
    4. Sunday Streets – August 21st in SOMA area from 11am to 4PM
      1. Call for volunteers and suggested fellowship opportunity
  4. Sunshine Club – Clayton 
    1. Orientation for new volunteers held on July 27th, six new volunteers joined our roster – 5 from Marin and 1 from SF
    2. Next orientation will be held on the last Wednesday of the month on 8/31 at 7:30 pm on Zoom. Notice in the Buzz the week before the orientation and on the event calendar. 
    3. Sunshine meeting scheduled for this coming Saturday for an AA member who is in acute care facility.
    4. Call to IGRs to spread the word that Sunshine Club is providing this service and those wishing to schedule a meeting in person [email protected] 
  5. HelpChat Committee – Charlie 
    1. HelpChat needs a new committee chair and more volunteers 
    2. Email [email protected] for more info 

7:50   Service Committee Liaison Reports (up to 2 minutes/report)

  1. Marin Teleservice – Jillian
    1. Next Orientation will be August 23rd 
    2. SF and Marin Intergroup is now answering the phone everyday except Monday & Wednesday
  2. SF General Service – Jackie 
    1. Area Summer Assembly is Saturday, 8/20 in Salinas, CA
      1. Hybrid event for full virtual participation
      2. Free admission and free lunch 
    2. Pacific Regional Forum is 9/16-18, 2022 in Salt Lake City ,Utah
    3. San Francisco Unity Day is Saturday 10/8
      1. In-person at First Unitarian Church on O’Farrell and Geary with hybrid element
      2. Free box lunch in the courtyard

7:55   Old Business

  1. Inventory Question #2 Break-out Session: Are we attracting Intergroup Representatives (IGRs) from all AA groups in SF and Marin Counties? Are we seeing a true representation of our fellowship? How do we get more IGR’s from unrepresented or underrepresented groups? 
    1. Groups broke out into breakout rooms, and selected an individual to report back to the full Intergroup meeting:
      1. Chris – Talked about benefits and the drawbacks of Zoom versus hybrid and consensus that we would attract more people in the Zoom meeting. Easier to get to during pandemic but lacking some of the fellowship of the room. Representation doesn’t feel accurate in all the meetings. Maybe it’s a pamphlet to reach out to meetings and clubhouses where the meetings are being held. 
      2. Shannon – Issue of non representation of groups and the city and IGR’s. Thought directly reaching out to groups and going to meetings and speaking with secretaries. 
      3. James – People were voicing engagement, hybrid and zoom accessibility and having it hybrid. More time for What’s on your mind. Could create events to educate what IGRs do.  
      4. Chad – Regarding the response – group agrees that there isn’t enough representation and proactively pursuing and expanding representation. 
      5. Jessie: We looked at each category and suggested getting more involvement from the IGRs themselves during these meetings – More time for What’s on your Mind. To keep this more interactive and allow for IGRs to participate. Accessibility: Agreement on suggested solutions listed. More accessible with Zoom and implementing some solutions already with the pop up book stores. Some brought up having a hard time not calling the name Central Office. 

8:30   New Business

N/A

8:30   What’s On Your Mind

  1. Jaime – Plug for July’s Grapevine, the prison issue with a story called “Too much cash” on the 7th Tradition
  2. Courtney – Reality Farm is going back in person Thursday at 8:30pm at the Slovenian Hall in Potrero Hill
  3. Ayn – Appreciation for the break out rooms. And pop up book store 
  4. Kaitlin – Marin County Young People in AA (MCYPAA)
    1. Business Meeting is the first Sunday of the month 8/6
    2. Upcoming event on 8/21: Meeting, Bocce Ball, BBQ from 12-4pm at the Marin Bocce Federation in San Rafael
  5. Melissa – Grateful member of the group. 

8:30   Targeted Message

  1. Marin Pop-Up Bookstore starts August 15. Literature and chips can be pre-ordered (and select literature will be available for sale) – at the monthly Marin General Service meeting @Vivalon (930 Tamalpais, San Rafael) on Monday 8/15 from 6:45 to 7:30pm and 9 to 9:30pm.
  2. Support our Intergroup service committees – check out our calendar on  aasfmarin.org to see when the service committees meet.
  3. Become a Faithful Fiver and support San Francisco and Marin Intergroup efforts to carry the A.A. message of hope and recovery to the still suffering alcoholic in Marin and San Francisco.

Next Intergroup Meeting: September 7 on Zoom

Adjourn with the Responsibility Statement

Meeting was adjourned at 8:30pm.

August 2022 Intergroup Meeting Treasurer’s Narrative

Year to Date Ended
June 30, 2022

REVENUES:
Bookstore Sales were a whopping 77% ahead of the prior year, and largely anticipated
as per budget. Though largely passthrough, they are a sign of foot traffic in the Central
Office and interest in the Intergroup. Marin Teleservice made another generous
contribution of $2,100 and as discussed in the last intergroup meeting, such
contributions have been parsed out of Group Contributions and detailed in their own
category under “Fellowship”. Group Contribution actuals are understated as compared
to budget because of that reclassing. Total Revenues are 7K or 4% under budget but
still ahead of the prior year.

EXPENSES:
The shortfall in Revenues was more than made up for with expenses at 9% under
budget. Budgeted Expenses were inflated to a failsafe or worst-case scenario, so this
was as to be expected. Budgeting as such appears to be the practical and prudent thing
to do considering current economic circumstances. National inflation for example was
9.1% year over year for June, and IFAA Expenses inflated to a lesser degree at 7%.

NET INCOME:
With Revenues slipping slightly and Expenses impacted by inflation, IFAA is currently
operating at a loss of $7K for the year. This was expected and consistent with the prior
year loss at the time, but to a slightly greater degree. We anticipate a flood of
Contributions to manifest in July as commitments turn over, though June was slightly
less than expected. That said, with a shift to in person meetings post pandemic, July is
likely to experience a greater flood than previous year and quite possibly eliminate the
current deficit.

LIQUIDITY RESERVE:
From a liquidity perspective, Unrestricted Cash, or cash for Operating Expenses above
our six months’ Prudent Reserve, remained steady at 2.3 months. Liquid reserves
greater than 2 months are rated “Excellent” so our Intergroup remains fiscally sound.
With a flood of contributions expected in July, liquidity will inevitably improve.

14 07, 2022

Intergroup News | July 2022

Intergroup Meeting Proposed Minutes
Wednesday, July 6, 2022, 7-8:30 PM

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00   Getting Started

  1. Open with the Serenity Prayer
  2. Call to order. Statement of Purpose
  3. Alison: Orientations are being held before each intergroup meeting at 6pm. 
  4. Review the minutes and agenda
  5. Roll Call
    1. 37 groups represented: 27 from San Francisco, 10 from Marin

New IGRs, Visitors, AA Anniversaries

    1. New IGR’s: Sean L, Caitlin, Nick, Lana, Claire 
    2. Visitors: Jackie B-SF General Service
    3. Anniversaries:  Caitlin, Jackie B, Lea, Marty 
  1. Approval of agenda (housekeeping item)
    1. There were no objections. Isae moved to approve the agenda, Alison seconded. Agenda was approved.
  2. Approval of last month’s Intergroup Meeting minutes (housekeeping item)
    1. There were no objections or corrections to the minutes. Caitlin made a motion to approve. Isae seconded. Minutes were approved. 

7:10   Officer Reports

  1. Board Chair 
    1. Welcome to the new board members: Judy, Andrew, Gloria. 
    2. Thank you to the outgoing board members: Alan, Luke and Drew. 
    3. Thank you to everyone who participated in Founders’ Day.
  2. Executive Director
    1. Thank you to Elena and everyone who stepped up to help with Founders’ Day.
    2. Central Office tax return extension was approved. They are due in November. Working with an accounting firm and will be able to meet the deadline. Are behind schedule due to transition in executive directors.
    3. Working with Jim to prepare next year’s budget to present to Intergroup in November and approve by December.
    4. Today got a shipment of Grapevine books that had been ordered in May, including Fun in Sobriety book. 
    5. Would like to get volunteers in Central Office. If you are interested and have a couple of hours to dedicate to help with bookstore orders or teleservice line, email [email protected]. Volunteer manual is being updated. 
    6. Marin Pop-Up Bookstore: idea came out of February inventory. Issue of accessibility to Central office came up. Pop-Up Bookstore would happen at General Service meeting in San Rafael. Marin members could order literature. Central Office will get it ready and bring to General Service meeting, as well as some additional literature. Sales will happen before and after meeting. Proposal hinges on getting the word out and Pop-Up Bookstore Liaison position needing to be filled. Idea needs to go to Marin District. Doing the footwork to get ready. This would be a 1 year pilot, with a 6 month checkpoint. 
  3. Treasurer 
  4. Bookstore sales are up 90% compared to last year. 
  5. Contribution numbers are slightly skewed due to reclassifying categories. 
  6. Shift from individual to group contributions due to the pandemic.  
  7. Expenses are 8% below budget. Doing fine compared to budget. 
  8. Faithful Fivers increased to 297 in May, but slight decrease in contributions. More people are stepping up and giving what they can. 
  9. Questions: role of Sobriety by the Bay

7:30  Intergroup Committee Reports (up to 2 minutes/report)

  1. Public Relations: Peter reported that they need to rotate leadership. Next meeting is July 11 at 7pm. If someone wants to join, could familiarize them with the duties. Sunday Streets this Sunday. July 16 will be at Jessie Alley Street Fair.  If you know a professional group that wants to learn about AA, Public Relations can reach out to them to share information about how the program works. Email: [email protected]
  2. Archives: Anyone willing to help can attend the meeting. Time for Mike the Archives chair to rotate out. If you are interested, reach out to Mike at [email protected]
  3. Sunshine Club: bring meetings to members due to illness, accident, or any disabling condition. Actively updating volunteer list and seeking new volunteers. Could benefit from more participation in business meetings.
  4. Technology: can use help in sharing the message that Tech committee is looking for help, especially people with knowledge of Air Table and Word Press. Business meeting is the first Monday of the month. 
  5. Point: July issue was released. Always calling for submissions – please tell people they are looking for stories. 
  6. Buzz: Email [email protected] with upcoming events and flyers. 

7:45   Service Committee Liaison Reports (up to 2 minutes/report)

  1. Bridging the Gap: helps alcoholics on the inside get to meetings on the outside. Seeing an uptick in requests. In close contact with H&I. Meet 1st Tuesday of the month, orientation 6:30pm, business meeting 7pm. 
  2. Marin General Service: call for stories. Updating the pamphlet “AA for the Black and  African American Alcoholic”. Deadline is October 31. Developing 4th edition of Spanish Big Book. ⅔ of all contributions to GSO are under $100.
  3. San Francisco General Service: Conference results are in. Info is on sfgeneralservice.org. Summer assembly: August 13. SF Unity Day: October 8, hybrid meeting. 
  4. Marin Teleservice: Next volunteer orientation is July 26 at 6:30, followed by business meeting at 7:30. 5 F, Sat, Sun shifts available.  Central Office is now answering phones except Monday and Wednesday. 6 month sobriety requirement. 
  5. Marin H&I: 2 new groups came on board. Looking for people who have 6 months or more. For jails, 1 year sobriety requirement. 
  6. San Francisco H&I: next business meeting is July 16 at noon. 

7:55   Old Business

  1. Intergroup Question #1 Break-out Session – What is the primary purpose of the Intercounty Fellowship of Alcoholics Anonymous (commonly referred to as “Intergroup”)?

Group 1: No further action needed. Suggestion to have educational outreach to groups on what IGRs do and what is Intergroup. One person wanted to explore “where is God in all of this?”

Group 2: List is comprehensive and well understood. Almost everyone agreed that no further action was needed. One person felt if any additional action is needed it’s about how IGRs communicate to their groups about everything Intergroup does. Have ironed out bottom/top issues that had previously been an issue.

Group 3: There are more action items we can take in particular, increase diversity of people’s experiences. How we make decisions within the board and how we relate decisions to the groups. Many people said no further action needed.

Group 4: Bullets demonstrate understanding of primary purpose and no further action needed. Should get the word out about service committees. Primary purpose still being fulfilled after many years of ups and downs.

Group 5: Went round robin about purpose of Intergroup. 

Group 6: We are working toward primary purpose. Continued healing that has happened. Some gray area around what primary purpose is. How do we get better about carrying the message to the fellowship at large? How do we hold ourselves accountable? 

  1. Vice-Chair: If you’d like to add an action item to the agenda, the agenda is the group’s. Procedures for adding an agenda item were shared. Email the board chair at least 2 weeks prior to the meeting.

8:25   New Business

n/a

8:25   What’s On Your Mind

  1. Maybe put out plea to Treasurers about why to send in contributions monthly rather than every half year. This can be communicated in the targeted message. 
  2. What is the circulation of The Buzz? Around 2,000. Holding steady. Broad cross section of the fellowship subscribe. But many people still don’t know about The Buzz. Open rate is impressive. People who subscribe are reading it. 

8:20   Targeting Message  

  1. Support our Intergroup service committees – check out our calendar on  aasfmarin.org to see when the service committees meet.
  2. Sign up to become a Central Office volunteer. Email [email protected] for more information.
  3. Sign up for The Buzz at aasfmarin.org/buzz to stay up-to-date on current events and activities in Marin and San Francisco.
  4. Check out The Point at aasfmarin.org/the-point for local stories of recovery.

Next Intergroup Meeting: August 3 on Zoom

Adjourn with the Responsibility Statement

Meeting was adjourned at 8:30pm.

July 2022 Intergroup Meeting
Treasurer’s Narrative

Year to Date Ended
May 31, 2022

COMMENTARY

Revenues are slightly down from estimated, but still ahead of prior year. Bookstore
sales are still way ahead of prior year but that was already estimated so overall
revenues remain short. Expenses are also ahead of prior year consistent with inflation
but budgeted aggressively so both Net Income and Liquid Cash eroded slightly but are
still within plan. With a continued shift from individual to group contributions, there is
likely a lag in recording revenues that will likely make up for this in June / July and carry
us through the year with a bump in revenues from Gratitude month.

CONTRIBUTION REVENUES:

As stated, overall contributions were just 3% shy of plan due to the delay in revenue
recognition but 2% ahead of prior year. The shift from group to individual contributions is
not as apparent as $11K of Group Contributions were reclassified from Group to
“Fellowship Contributions” recognizing the generous contributions from Marin
Teleservice and Sobriety By The Bay as well as the contribution box in the Central
Office. This was noted after a mention in an IFAA meeting and seen in prior issues of
The Point, and so the accounting system was corrected to reflect that with the help and
direction from Central Office staff. Consequently, Group Contributions reflect true group
collections more accurately and contributions from non-group entities are being
recognized as appropriate. Faithful fivers slipped another $74 in May.

EXPENSES:

While recorded Revenues were 2% ahead of prior year, expenses increased by 8%
year over year consistent with inflation. This was expected and aggressively planned for
so expenses are still 8% under plan leaving a $11K hedge.

NET REVENUE: AKA “THE BOTTOM LINE”

Year to date, expenses exceeded revenues leaving us with a net loss of $4,834 well
within our failsafe budget. As stressed previously, June/July contributions will likely
bring us back “into the black” year to date and carry us throughout the year without
dipping into any Prudent Reserve.

LIQUIDITY RESERVE

Liquid or “unrestricted” cash dropped from 2.5 months to 2.3 months due to the modest
deficit. This is still an excellent rating with $60K in the bank to cover costs in excess of
our Prudent Reserve.

9 06, 2022

Intergroup News | June 2022

Intergroup Meeting Proposed Minutes
Wednesday, June 1, 2022, 7-8:30 PM

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00   Getting Started

  1. Open with the Serenity Prayer
  2. Call to order. Statement of Purpose
  3. Alison – Orientation Committee Announcement
  1. New IGR orientation meetings monthly at 6PM before IGR meeting 
  1. Review the minutes and agenda
  2. Roll Call
    1. 35 groups represented: 21 from San Francisco, 14 from Marin

       

  1. New IGRs, Visitors, AA Anniversaries
    1. New Committee Chair: Cathy, Chair Teleservice San Francisco
    2. Visitors:  Paula, Unity & Service Conference, Jackie B, Chair SF General Service, Gloria, Marin Fellowship
    3. Jennifer K. unknown,  Rae – 17 years, Jillian, 19 years, Jerry G, 15 years Elaine, 29 years  
  2. Approval of agenda (housekeeping item)
  1. No Objections
  2. Motion to Approve; Brain C, Chad, Second 

Approval of last month’s Intergroup Meeting minutes (housekeeping item)

  1. Motion to approve; Brian C, Marty, Second

 

7:10   Officer Reports

  1. Board Chair 
    1. New Recording Secretary, Jessie
    2. Outgoing board members – Alan, Drew, and Luke – THANK YOU FOR YOUR SERVICE!

2. Executive Director

      1. Founders Day – 75th anniversary of Intergroup on 6/11
        1. Volunteer sign up in the chat and flyers available to bring to meetings
      2. Central Office Updates 
        1. Updated hours Saturday – 12PM-4PM Tuesday-Friday 10-6
        2. Internet – Upgrading to fiber did not happen as expected 
        3. Bringing Volunteers back into Central Office starting July 5 
          1. answer phone lines 
          2. assist with literature orders and their tasks. 
          3. two hour shifts
          4. Those interested in volunteering can contact [email protected]
      3. Marin Pop Up Bookstore
        1. Working on the idea for a pop up bookstore at Marin General Service in an effort to be inclusive and provide literature that is more accessible to people in Marin 
      4. Follow Up announcement – 
        1. Fancy tri-plated medallions are now for sale at Central Office.

3. Treasurer 

    1. Total revenues beat budget estimate 
    2. Bookstore sales doubled from previous year
    3. Shift from individual giving back to group contributions
    4. Expenses up from prior year to lesser extent 
    5. Income is greater than our expenses and we have in excess of two months of expenses in liquid cash
    6. Faithful Fiver goal: we need 56 additional members to reach goal of 350
    7. Income Statement, balance sheet and narrative sheet shared in packet 
    8. Questions: n/a 

7:25 Elections 

  1. Board Elections
    1. Voting instructions
      1. pick three candidates. 
      2. Top three elected to board
    2. Board of Director qualifications
      1. Sober member of AA actively engaged in AA recovery program 
      2. Minimum of 2 years of continuous sobriety
    3. Questions: (n/a)
    4. Candidate Introductions (1 minute each):
  1. Alex S:
    1. Sobriety Date 9/6/2016  
      1. IGR for 2 years. 
      2. Former Buzz Editor. 
      3. Former Secretary for Intergroup and did the minutes. 
    2. Communications committee 
  2. Andrew S: 
    1. Sobriety Date 11/27/2015  
      1. Active member of Marin and San Francisco fellowship. 
      2. Lawyer
      3. Assisted SF Public Relations in trying to raise awareness of AA at the schools
      4. Currently Archives Chair in Marin. 
      5. Sponsor, 
      6. Attends meetings.
  3. Gloria E: 
    1. Sobriety Date 2/3/2007  
      1. Works with sponsor/sponsees, 
      2. Works the steps goes to three to four meetings a week. 
      3. Served two terms as an IGR.
      4. Public admin and non profit background 
  4. Jaime G: Not Present 
  5. Judy W:
    1. Sobriety Date 3/20/1994 (28 years) 
      1. Attends at least three meetings a week, 
      2. commitments at every level in meetings. 
      3. Board of director of three non profit organizations and formerly on the board of the National Council of Alcoholism-Bay Area. 
      4. Marketing and communications director for 24 years 
  6. Phil S:
    1.  Sobriety Date 2/5/1993.
      1.  Service at committee level Bridging the Gap. 
      2. 12 step service committee. 
  1. Ranked Choice Results for Newly Selected Board Members (not in any particular order): 

Gloria E. (Marin), Judy W. (Marin), Andrew S. (Marin)

  1. Outgoing board members messages from Alan G. and Andrew H. (Luke H. not present)

7:46  Intergroup Committee Reports (up to 2 minutes/report)

  1. The Point – Kristee
    1. June Issue focus: Celebration of Central Office history
    2. Calls for submissions 
    3. Looking for volunteers
    4. Moved committee meeting to June 18th at 12:30 to not conflict w/ Founders’ Day
  2. Technology – Brian C. stepping in for Fiona
    1. On the website, raised the minimum contributions level from from $1 to $2 due to fraudulent activity
      1. Added bot verification to prevent fake donations
      2. Increased donation to $2 to deter fake donations
  1. Archives – Mike O.
    1. Preparing archive display at Founder’s Day on June 11
      1. Will be having a giveaway at Founder’s Day
  2. Fellowship – Elena R
    1. Founder’s Day
      1. June 11th Open House at Central Office 1-4pm
  1. Scavenger Hunt
  2. Raffle 
  3. Fellowship 
  4. Food 
  5. Literature discounts for individual use
  1. Sunshine Club – Kate K. 
    1. Yet to bring AA meetings to homes 
      1. COVID setback our ability to bring the service to those in need
      2. Looking for new volunteers
        1. Orientations to be scheduled in next two weeks
          1. Information on the Buzz
          2. Correction to email shared sunshine
    2. Asking IGRs to announce to group
      1. [email protected]
  2. Public Relations – Peter M 
    1. Calling card produced and distributed at in person events
    2. Presented to Washington HS students and UCSF
    3. Sunday Street Volunteer needed
    4. Working on pamphlet intended for those with housing challenges 
    5. Next Meeting held on June 13, orientation held same evening
      1. Please direct questions to Peter at:  [email protected]

8:05   Service Committee Liaison Reports (up to 2 minutes/report)

  1. SF General Service – Alison T
    1. Delegates report from 71 conference available and to be presented at the district meeting this month
    2. Call for stories
      1. 5th Edition Big Book
        1. Deadline Oct 31
  1. Bridging the Gap – Phil S
    1. Same updates from last month
    2. Web page in progress
    3. Strategizing over how to build more relationships with institutions to help the struggling alcoholics
    4. Questions or volunteer opportunities: [email protected]
  2. Marin Teleservice – Jillian
    1. Next volunteer orientation June 28
    2. Central Office taking over some of the days to answer phones as Central Office opens
      1. Looking for all night shifts 
    3. Marinteleservice.net
  3. Marin General Service – Molly 
  1. Calls for stories
    1. 5th Edition Big Book
      1. Deadline Oct 31
      2. Looking for submissions of those from underrepresented groups
      3. aa.org/submit-bigbook-english-5th
  1. SF Teleservice – Cathy
  2. Four hour commitments needed to answer the phone lines
  3. Daily Coordinators – one coordinator filled, and one still needed

8:14   Old Business

  1. Intergroup Inventory – Next Steps (Chip)
    1. Will review what was learned from inventory in July Intergroup meeting
    2. First question: “What is the primary purpose of Intergroup”?
      1. Proposing breakout rooms with 10 people in room
        1. Looking for volunteers to facilitate breakout rooms
    3. Not a continuation of inventory; IGRs will discuss whether the inventory requires further action based on that question and the results from the Inventory

8:15   New Business

n/a

8:16   What’s On Your Mind

  1.  Paula: 7th annual Unity and Service Conference
    1. July 8th-10th 
    2. Hybrid – Concord Hilton and Virtual w/ASL and Spanish translations
    3. Flyer 
  2. Isae: Communications Survey Analysis
    1.  Feedback on website, The Buzz, The Point, format of meeting and our name
    2. Working on how to share feedback in next meeting 
  3. Ayn:
    1. Thank you to outgoing board members. 
    2. Happy about breakout rooms for inventory. 
      1. Opportunity to get to know each other better. 

8:20   Targeting Message  

  1. Founders’ Day Open House and 75th Anniversary of Intergroup is Saturday, June 11 from 1 to 4 pm @ 1821 Sacramento Street, in San Francisco. 
    1. Sign up to volunteer here. And attached is the
    2. Flier – so please keep promoting it! And masks are encouraged, to help stop the spread of COVID. 
  2. New Central Office hours on Saturday 12-4. 
    1. Our Tuesday to Friday hours remain the same: 10-6. 
      1. Stop by and check out our new specialty medallions for sale.
  3. Be of service by joining an Intergroup service committee 
    1. service opportunities posted on our Events page 
    2. [email protected] for more information.
    3. Central Office is welcoming back volunteers. 
      1. Email [email protected] to learn more or to sign up for a 2-hour weekly shift.

Next Intergroup Meeting: July 6th on Zoom

Adjourn with the Responsibility Statement

June 2022 Intergroup Meeting Treasurer’s Narrative
Year to Date Ended
April 30, 2022

COMMENTARY
Revenues are still up, but so are costs – so our bottom line eroded slightly in April.
We’ve seen less of a switch from individual to group contributions, and just more group
contributions. The next two months are expected to be much the same, with a large
influx of revenues in July improving the slight downturn. Intergroup events are starting to
resume with Covid restrictions loosening, and some much-needed technical
improvements are being seen to fruition. This was factored into the 2022 operating
budget so the financial health of the intergroup remains excellent.

CONTRIBUTION REVENUES:
Overall contributions were as expected, exceeding budget by just 1% Bookstore sales
increased over last year by a whopping 92% (though largely pass through). Group
contributions were up 6% over last year but that doesn’t represent a shift from individual
to group as individual contributions are still holding at a 1% increase over prior. Of that,
faithful fivers were essentially flat losing one member in April down $9.

EXPENSES:
While Revenues increased by 12%, so did expenses though to a lesser extent up 9%
over last year. Primary factors include national inflation at 8.3% and the intergroup was
largely locked down last year so an increase in 2022 was to be expected. We are still
7% under our failsafe budget leaving a budget hedge of $7,588.

NET REVENUE: AKA “THE BOTTOM LINE”
Year to date, expenses exceeded revenues leaving us with a net loss of $1,037.59 (also
well within our failsafe budget). As compared to last year, performance is slightly worse
with a slight gain in 2021 flipping to a modest loss in 2022. While we will likely suffer
losses for the next two months, group contributions will likely flood in during July
improving our financial position substantially.

LIQUIDITY RESERVE
This net loss through April ate away at our robust liquidity reserve slightly leaving us
with 2.5 months of operating expenses in the bank, down from 2.7 months over March.
This is still an excellent rating with $65K in the bank to cover costs in excess of our
Prudent Reserve.

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