The Intergroup is a nonprofit membership organization representing all registered A.A. groups in San Francisco and Marin. Intergroup provides services such as an online and printed schedule, 24-hour teleservice, the bookstore, local publications, and service opportunities. Meetings are the first Wednesday of each month. All are welcome. See calendar for details.

9 06, 2022

Intergroup News | June 2022

Intergroup Meeting Proposed Minutes
Wednesday, June 1, 2022, 7-8:30 PM

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00   Getting Started

  1. Open with the Serenity Prayer
  2. Call to order. Statement of Purpose
  3. Alison – Orientation Committee Announcement
  1. New IGR orientation meetings monthly at 6PM before IGR meeting 
  1. Review the minutes and agenda
  2. Roll Call
    1. 35 groups represented: 21 from San Francisco, 14 from Marin

       

  1. New IGRs, Visitors, AA Anniversaries
    1. New Committee Chair: Cathy, Chair Teleservice San Francisco
    2. Visitors:  Paula, Unity & Service Conference, Jackie B, Chair SF General Service, Gloria, Marin Fellowship
    3. Jennifer K. unknown,  Rae – 17 years, Jillian, 19 years, Jerry G, 15 years Elaine, 29 years  
  2. Approval of agenda (housekeeping item)
  1. No Objections
  2. Motion to Approve; Brain C, Chad, Second 

Approval of last month’s Intergroup Meeting minutes (housekeeping item)

  1. Motion to approve; Brian C, Marty, Second

 

7:10   Officer Reports

  1. Board Chair 
    1. New Recording Secretary, Jessie
    2. Outgoing board members – Alan, Drew, and Luke – THANK YOU FOR YOUR SERVICE!

2. Executive Director

      1. Founders Day – 75th anniversary of Intergroup on 6/11
        1. Volunteer sign up in the chat and flyers available to bring to meetings
      2. Central Office Updates 
        1. Updated hours Saturday – 12PM-4PM Tuesday-Friday 10-6
        2. Internet – Upgrading to fiber did not happen as expected 
        3. Bringing Volunteers back into Central Office starting July 5 
          1. answer phone lines 
          2. assist with literature orders and their tasks. 
          3. two hour shifts
          4. Those interested in volunteering can contact aa@aasfmarin.org
      3. Marin Pop Up Bookstore
        1. Working on the idea for a pop up bookstore at Marin General Service in an effort to be inclusive and provide literature that is more accessible to people in Marin 
      4. Follow Up announcement – 
        1. Fancy tri-plated medallions are now for sale at Central Office.

3. Treasurer 

    1. Total revenues beat budget estimate 
    2. Bookstore sales doubled from previous year
    3. Shift from individual giving back to group contributions
    4. Expenses up from prior year to lesser extent 
    5. Income is greater than our expenses and we have in excess of two months of expenses in liquid cash
    6. Faithful Fiver goal: we need 56 additional members to reach goal of 350
    7. Income Statement, balance sheet and narrative sheet shared in packet 
    8. Questions: n/a 

7:25 Elections 

  1. Board Elections
    1. Voting instructions
      1. pick three candidates. 
      2. Top three elected to board
    2. Board of Director qualifications
      1. Sober member of AA actively engaged in AA recovery program 
      2. Minimum of 2 years of continuous sobriety
    3. Questions: (n/a)
    4. Candidate Introductions (1 minute each):
  1. Alex S:
    1. Sobriety Date 9/6/2016  
      1. IGR for 2 years. 
      2. Former Buzz Editor. 
      3. Former Secretary for Intergroup and did the minutes. 
    2. Communications committee 
  2. Andrew S: 
    1. Sobriety Date 11/27/2015  
      1. Active member of Marin and San Francisco fellowship. 
      2. Lawyer
      3. Assisted SF Public Relations in trying to raise awareness of AA at the schools
      4. Currently Archives Chair in Marin. 
      5. Sponsor, 
      6. Attends meetings.
  3. Gloria E: 
    1. Sobriety Date 2/3/2007  
      1. Works with sponsor/sponsees, 
      2. Works the steps goes to three to four meetings a week. 
      3. Served two terms as an IGR.
      4. Public admin and non profit background 
  4. Jaime G: Not Present 
  5. Judy W:
    1. Sobriety Date 3/20/1994 (28 years) 
      1. Attends at least three meetings a week, 
      2. commitments at every level in meetings. 
      3. Board of director of three non profit organizations and formerly on the board of the National Council of Alcoholism-Bay Area. 
      4. Marketing and communications director for 24 years 
  6. Phil S:
    1.  Sobriety Date 2/5/1993.
      1.  Service at committee level Bridging the Gap. 
      2. 12 step service committee. 
  1. Ranked Choice Results for Newly Selected Board Members (not in any particular order): 

Gloria E. (Marin), Judy W. (Marin), Andrew S. (Marin)

  1. Outgoing board members messages from Alan G. and Andrew H. (Luke H. not present)

7:46  Intergroup Committee Reports (up to 2 minutes/report)

  1. The Point – Kristee
    1. June Issue focus: Celebration of Central Office history
    2. Calls for submissions 
    3. Looking for volunteers
    4. Moved committee meeting to June 18th at 12:30 to not conflict w/ Founders’ Day
  2. Technology – Brian C. stepping in for Fiona
    1. On the website, raised the minimum contributions level from from $1 to $2 due to fraudulent activity
      1. Added bot verification to prevent fake donations
      2. Increased donation to $2 to deter fake donations
  1. Archives – Mike O.
    1. Preparing archive display at Founder’s Day on June 11
      1. Will be having a giveaway at Founder’s Day
  2. Fellowship – Elena R
    1. Founder’s Day
      1. June 11th Open House at Central Office 1-4pm
  1. Scavenger Hunt
  2. Raffle 
  3. Fellowship 
  4. Food 
  5. Literature discounts for individual use
  1. Sunshine Club – Kate K. 
    1. Yet to bring AA meetings to homes 
      1. COVID setback our ability to bring the service to those in need
      2. Looking for new volunteers
        1. Orientations to be scheduled in next two weeks
          1. Information on the Buzz
          2. Correction to email shared sunshine
    2. Asking IGRs to announce to group
      1. sunshine@aasfmarin.org
  2. Public Relations – Peter M 
    1. Calling card produced and distributed at in person events
    2. Presented to Washington HS students and UCSF
    3. Sunday Street Volunteer needed
    4. Working on pamphlet intended for those with housing challenges 
    5. Next Meeting held on June 13, orientation held same evening
      1. Please direct questions to Peter at:  sfpr@aasfmarin.org

8:05   Service Committee Liaison Reports (up to 2 minutes/report)

  1. SF General Service – Alison T
    1. Delegates report from 71 conference available and to be presented at the district meeting this month
    2. Call for stories
      1. 5th Edition Big Book
        1. Deadline Oct 31
  1. Bridging the Gap – Phil S
    1. Same updates from last month
    2. Web page in progress
    3. Strategizing over how to build more relationships with institutions to help the struggling alcoholics
    4. Questions or volunteer opportunities: sfbridgethegap@gmail.com
  2. Marin Teleservice – Jillian
    1. Next volunteer orientation June 28
    2. Central Office taking over some of the days to answer phones as Central Office opens
      1. Looking for all night shifts 
    3. Marinteleservice.net
  3. Marin General Service – Molly 
  1. Calls for stories
    1. 5th Edition Big Book
      1. Deadline Oct 31
      2. Looking for submissions of those from underrepresented groups
      3. aa.org/submit-bigbook-english-5th
  1. SF Teleservice – Cathy
  2. Four hour commitments needed to answer the phone lines
  3. Daily Coordinators – one coordinator filled, and one still needed

8:14   Old Business

  1. Intergroup Inventory – Next Steps (Chip)
    1. Will review what was learned from inventory in July Intergroup meeting
    2. First question: “What is the primary purpose of Intergroup”?
      1. Proposing breakout rooms with 10 people in room
        1. Looking for volunteers to facilitate breakout rooms
    3. Not a continuation of inventory; IGRs will discuss whether the inventory requires further action based on that question and the results from the Inventory

8:15   New Business

n/a

8:16   What’s On Your Mind

  1.  Paula: 7th annual Unity and Service Conference
    1. July 8th-10th 
    2. Hybrid – Concord Hilton and Virtual w/ASL and Spanish translations
    3. Flyer 
  2. Isae: Communications Survey Analysis
    1.  Feedback on website, The Buzz, The Point, format of meeting and our name
    2. Working on how to share feedback in next meeting 
  3. Ayn:
    1. Thank you to outgoing board members. 
    2. Happy about breakout rooms for inventory. 
      1. Opportunity to get to know each other better. 

8:20   Targeting Message  

  1. Founders’ Day Open House and 75th Anniversary of Intergroup is Saturday, June 11 from 1 to 4 pm @ 1821 Sacramento Street, in San Francisco. 
    1. Sign up to volunteer here. And attached is the
    2. Flier – so please keep promoting it! And masks are encouraged, to help stop the spread of COVID. 
  2. New Central Office hours on Saturday 12-4. 
    1. Our Tuesday to Friday hours remain the same: 10-6. 
      1. Stop by and check out our new specialty medallions for sale.
  3. Be of service by joining an Intergroup service committee 
    1. service opportunities posted on our Events page 
    2. aa@aasfmarin.org for more information.
    3. Central Office is welcoming back volunteers. 
      1. Email aa@aasfmarin.org to learn more or to sign up for a 2-hour weekly shift.

Next Intergroup Meeting: July 6th on Zoom

Adjourn with the Responsibility Statement

June 2022 Intergroup Meeting Treasurer’s Narrative
Year to Date Ended
April 30, 2022

COMMENTARY
Revenues are still up, but so are costs – so our bottom line eroded slightly in April.
We’ve seen less of a switch from individual to group contributions, and just more group
contributions. The next two months are expected to be much the same, with a large
influx of revenues in July improving the slight downturn. Intergroup events are starting to
resume with Covid restrictions loosening, and some much-needed technical
improvements are being seen to fruition. This was factored into the 2022 operating
budget so the financial health of the intergroup remains excellent.

CONTRIBUTION REVENUES:
Overall contributions were as expected, exceeding budget by just 1% Bookstore sales
increased over last year by a whopping 92% (though largely pass through). Group
contributions were up 6% over last year but that doesn’t represent a shift from individual
to group as individual contributions are still holding at a 1% increase over prior. Of that,
faithful fivers were essentially flat losing one member in April down $9.

EXPENSES:
While Revenues increased by 12%, so did expenses though to a lesser extent up 9%
over last year. Primary factors include national inflation at 8.3% and the intergroup was
largely locked down last year so an increase in 2022 was to be expected. We are still
7% under our failsafe budget leaving a budget hedge of $7,588.

NET REVENUE: AKA “THE BOTTOM LINE”
Year to date, expenses exceeded revenues leaving us with a net loss of $1,037.59 (also
well within our failsafe budget). As compared to last year, performance is slightly worse
with a slight gain in 2021 flipping to a modest loss in 2022. While we will likely suffer
losses for the next two months, group contributions will likely flood in during July
improving our financial position substantially.

LIQUIDITY RESERVE
This net loss through April ate away at our robust liquidity reserve slightly leaving us
with 2.5 months of operating expenses in the bank, down from 2.7 months over March.
This is still an excellent rating with $65K in the bank to cover costs in excess of our
Prudent Reserve.

12 05, 2022

Intergroup News | May 2022

Proposed Intergroup Meeting Minutes
Wednesday, May 4, 2022, 7-8:30 PM

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00   Getting Started

  1. Open with the Serenity Prayer
  2. Call to order. Statement of Purpose
  3. Review the minutes and agenda
  4. Roll Call
    1. 39 groups represented: 25 from San Francisco, 14 from Marin

  1. New IGRs, Visitors, AA Anniversaries
    1. Mike, new IGR, High Noon Zoom; Josh B, new IGR Last Stop Men’s Step Study; 
    2. Jackie B, Visitor, Gloria, visitor; Andrew, Visitor
    3. Charlie, 4 years
  2. Approval of agenda (housekeeping item)
    1. No Objections
    2. Motion to Approve; John B, Ken R second
  3. Approval of last month’s Intergroup Meeting minutes (housekeeping item)
    1. Motion to approve; James H, Kathleen C second

7:15   Officer Reports

  1. Board Chair
    1. Bylaws
      1. No Questions or Comments
    2. Board of Directors Seats coming due in June
      1. Filling 3 vacancies on Board; 7 Statements of Interest
        1. All the info for candidates will go out before next month’s meeting
        2. Any questions, comments email Board@aasfmarin.org
  2. Treasurer
    1. YTD- revenues are beating budget and prior year
    2. Bookstore revenue doubled from prior year
      1. Not at pre-Covid levels but improving
    3. Seeing shift in contributions back to more group rather than individuals
    4. Expenses below prior year; Under our failsafe budget
    5. 2.7 month’s of unrestricted cash for operating expenses
    6. Faithful Fiver’s is holding steady; spread the word and get those numbers up
      1. Goal of 350 faithful fivers by end of year
    7. Prudent Reserve
      1. Adjusted by -1.25%
    8. Question: Jaime: Why change from a money market account?
      1. New ED required a new signatory and couldn’t be grandfathered into
      2. Can we get the slides?
        1. They are sent out with the minutes
  3. Executive Director 
    1. As of yesterday (May 3) slowly taking back the phone services with help from SF and Marin Teleservice
    2. Getting Fiber Optic internet, saving $300/year
      1. Once we get that online we can take back all the phones
    3. Hours changing starting on June 4 – Saturdays 12pm-4pm; Tue-Fri remains 10am-6pm
    4. Looking to purchase a small quantity of tri-plated medallions to try out, test the demand
      1. Looking to increase foot traffic and online sales at the bookstore
      2. Competition from Amazon and AAWS has cut into our sales
    5. Founder’s Day on June 11th at Central Office
      1. Need a Fellowship Committee Chair
        1. Anyone? Bueller? Bueller?
        2. Nominated Jaime
          1. He is unavailable

7:40   Intergroup Committee Reports (up to 2 minutes/report)

  1. The Point – John B
    1. New edition up
    2. New Committee Chair – Bernadette
      1. THANK YOU JOHN! For all your years of service
    3. New Editor – Kristee O
    4. Looking for local stories
    5. Looking for volunteers
  2. Technology – Fiona
    1. Looking for volunteers
    2. Next meeting June 6, 6pm
  3. Archives – Mike O
    1. Not able to meet last month
      1. Not this Sunday but the next at Central Office at noon
    2. Looking for stuff to showcase at Founder’s Day
      1. Will be having a giveaway at Founder’s Day
    3. How do we get more archival material from today
      1. Document the current changes
  4. Fellowship – Elena R
    1. Founder’s Day
      1. June 11th Open House at Central Office
        1. Get together for food, fellowship and a Meet and Greet our new ED
        2. Need Volunteers to help
          1. Reach out to fellowship@aasfmarin.org
    2. Looking for a new Committee Chair and volunteers 
  5. The Buzz – Christina G
    1. Weekly listings of events and volunteer opportunities
    2. What’s happening at the bookstore
    3. Go to the website and subscribe!
      1. Under Members and Groups and click on The Buzz
  6. Sunshine Club – Clayton B
    1. Lost volunteer database, trying to repopulate the list
      1. Setback our ability to bring the service to those in need
      2. Looking for new volunteers
        1. Orientations at the end of this month
    2. Want to volunteer? Need the service?
      1. sunshine@aasfmarin.org
  7. Public Relations – Peter M via Christina G
    1. Have a presentation with Washington High School tomorrow
    2. Next meeting is May 9
      1. Please direct questions to sfpr@aasfmarin.org

7:55   Service Committee Liaison Reports (up to 2 minutes/report)

  1. SF General Service – Alison T
    1. Post-Conference Assembly May 14, in Newark, CA
    2. MCYPAA bonfire at Muir Beach
    3. Call for stories
      1. Black and African American Alcoholic pamphlet update
      2. 5th Edition Big Book
        1. Deadline Oct 31
      3. NAATW (National Alcoholics Anonymous Technology Workshop) coming up
  2. Bridging the Gap – Phil S
    1. Developing the web page, almost there!
    2. sfbridgethegap@gmail.com
    3. Strategizing over how to build more relationships with institutions to help the struggling alcoholics
  3. Marin Teleservice – Marie R
    1. Volunteer orientation May 24
    2. Central Office taking over some of the days to answer phones
      1. Tue. and Thur.; Fri is getting forwarded to SF Teleservice
    3. Marinteleservice.net
  4. Marin General Service – Molly via Christina G
    1. Check the slide in slide deck

8:05   Old Business

  1. Bylaws (Discussion Item / Possible Voting Item)
    1. Distributed amended bylaws with FAQ
      1. Asked for questions, comments, concerns by email for the past month, did not receive any
    2. Main reason for update was to bring our bylaws into CA compliance
    3. Board recommends approval of amended bylaws
      1. Chip G moves to approve, seconded Alison T
    4. Question: # of Board members maximum 15
      1. If IG decides to increase Board members, if we get more group representation or need more to handle an increased workload it will be available
    5. Roll Call vote (⅔ majority for approval)
      1. Per current bylaws, who can vote to amend bylaws?
        1. IGRs, Committee Chairs, and Board Members
      2. Yay 40
      3. Nay
      4. Abstain 2
        1. Motion passed; bylaws approved

8:20   New Business

  1. n/a

8:25   What’s On Your Mind

  1. Kaitlin D: question, adding something to agenda, add a MCYPAA liaison
    1. Contact the board@aasfmarin.org
    2. Your committee can decide to send a liaison and get added to the agenda
  2. Clayton: Tech Committee, when will the Central Office functionality be restored so Sunshine Club can communicate with its volunteers?
    1. We are working with airtable managers to give committees the ability to send out mass emails to their volunteers
      1. making it a priority
  3. Jackie B: Gratitude Center, 12 step clubhouse, holds many meetings online as well as in person. The President of the non-profit board is retiring, in need of a treasurer and meeting coordinator
    1. Spread the word: sfgratitude.org

8:30   Targeted Message

  1. Save the Date: Founders Day Open House and 75th Anniversary of Central Office is June 11 from 1 to 4 pm
    1. Return to in-person events
    2. Giveaways!
    3. Show up and say hello
  2. Help us better communicate with SF/Marin Fellowship – fill out our survey on aasfmarin.org
    1. Our different forms of communication could use feedback on how best to serve the fellowship
    2. Only takes a couple minutes to fill out
  3. Be of service – join an Intergroup Service Committee
    1. New Point Chair, New Point Editor, New Buzz Chair
    2. Looking for Fellowship committee chair
    3. Looking for a Recording Secretary

Next IG Meeting June 1 on Zoom

Adjourn with the Responsibility Statement

May 2022 Intergroup Meeting Treasurer’s Narrative
Year to Date Ended
March 31, 2022

COMMENTARY
When comparing February to January last month, a steep reduction in group contributions was noted. A closer look revealed the drop was due to abnormally high contributions in January rather than an abnormally low February (likely from groups turning over treasurer commitments). In March, the trend continued. Worse yet, individual contributions also declined the Intergroup suffered a bottom line net loss of $11K in the month of March. But due to the cyclical nature of contribution revenues noted above, a better indicator of financial performance would be a comparison to prior year to date. Such analysis revealed financial performance exceeded both prior year and budget and the financial health of the intergroup is excellent.

CONTRIBUTION REVENUES:
Overall contributions were $9.6K or 12% higher than last year and 4% over budget, with Group Contributions leading the charge up $4.2K. Individual contributions were slightly down <$1K> from last year likely due to a shift to in person meetings. Of that, faithful fivers were essentially flat.

EXPENSES:
Expenses declined by 5% over last year and were 7% below our failsafe budget.
NET REVENUE: AKA “THE BOTTOM LINE”
With contributions higher, and expenses lower, the intergroup has maintained a profit level of $3.3K consistent with this time last year. Also, we’re exceeding our failsafe budget by $11.5K leaving us in a favorable position one quarter into the year. I would expect group contributions to continue decline or level off, and at our current level of fixed expenses, we will likely experience a deficit until the next treasurer turnover in March.

LIQUIDITY RESERVE
The excess funds added to an already robust reserve (or unrestricted cash balance) of $70K, or 2.7 months of operating expenses. This is in addition to our 6-month Prudent Reserve giving us a liquidity rating of Excellent. Prudent reserve was calculated and adjusted in accordance with the approved budget and will be presented as appropriate in the next IFAA meeting.

14 04, 2022

Intergroup News | April 2022

Intergroup Meeting – Proposed Minutes
Wednesday, April 6, 2022, 7-8:30 PM

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00   Getting Started

  1. Open with the Serenity Prayer
  2. Call to order. Statement of Purpose
  3. Review the minutes and agenda
  4. Roll Call
    1. 53 groups represented: 31 from San Francisco, 22 from Marin

  1. New IGRs, Visitors, AA Anniversaries
    Jennifer, IGR Intimate Feelings; Jessie H, IGR Th. Night Women’s SF; Amanda, IGR There is a Solution; Horatio, IGR Anything is Possible; Lea, IGR Monday Nooners Novato; Melanie, IGR Girls Gone Mild; Elaine, IGR Quitting Time SR; Karen, IGR Awakenings

Visitors: Jackie B – Chair SF General Service 

Anniversary: Chip G – 40 yrs.; Judy W – 28 yrs.; Mike – 24 yrs.; Jaime – 24 yrs.

  1. Approval of agenda (housekeeping item)
    Jaime motion to approve; Chip G 2nd
  2. Approval of last month’s Intergroup Meeting minutes (housekeeping item)
    Kathleen correction: John B’s email incomplete – thepoint@aasfmarin.org
    Nikki corrected the attendance to reflect that Fiona B was in attendance as IGR for Too Early
    Motion to approve: John; 2nd: Marty

7:15 Officer Reports
1. Board Chair – Charlie
Everyone got the link re: 2022 budget review, which is our main topic of discussion for tonight. Thank you Jim and Christina. We are a little late getting the budget out, we have a new treasurer. On the radar to have 2023 out closer to end of year; 

Bylaws to be updated; all should have pdf’s; thanks Governance Committee to get this in layman’s terms. 

Communications Survey – deferred to Isae. Putting together a communications survey. One major theme from inventory is communication; and this survey will help us improve that. We will be sharing it in The Buzz this Friday and also email; share the link please.

Charlie: June Board of Directors elections; think about nominations; need to receive statements of interest; qualifications from bylaws; nominating committee has been formed. Term for the Board of Directors is 3 yrs.

  1. Treasurer’s Report – Jim
    Year to Date revenue: $71,027 (38% over last year); contributions went way down in February; will put plus or minus figure in. As long as we are ahead of budget we’ll be OK at the end of year. Doing well for expenses – 22% ahead of budget.

Costs & bottom line: Costs: $51,267 ($2,500 over last); ran a surplus YTD of $14,318 (last year about break even); net revenue $14,900 ahead of last; estimated 7% growth rate on income; unrestricted cash went up to 3 months. Expenses in bank; rating: excellent.  Met budget, over 2 mos. Unrestricted cash.

Faithful Fivers: went up 8 more members; down total $ amount. Goal: 350 Faithful Fivers by end of year.

Danny Question: any ideas on increase in contributions?
Answer: a lot more groups – and more meetings in person.
Danny: Or – meetings no longer paying rent?
Nikki: also commitments turnover is when groups send in $$.  Thank you Jim!

  1. Executive Director – Christina
    Working through committee meetings; remind all meetings to register as trusted servants. GSO is offering mixed-title discounts based on quantity purchase; is pilot program; will measure impact; Operations Manual being updated; will put in The Buzz. Looking to fill several commitments: Buzz Editor, Fellowship Committee Chair, Intergroup Rep for SF H&I; Marin General Service Liaison. 

Caitlin volunteered for The Buzz editor position. Founders Day will be on June 11, 1-4 pm; we need volunteers. Reminder: Central Office is open Tues-Sat, 10 am to 6 pm.

7:35 Intergroup Committee Reports (up to 2 minutes/report)

The Point:
John: we take all kinds of submissions; think of The Point as a local version of the AA Grapevine; biggest news: Kristee O. is new editor! Thanks Christina, Isae, Eileen for grooming her.  Looking for May submissions; thepoint@aasfmarin.org. I have been interim chair for 5 years – time for spirit of rotation and we need a new Point Committee Chair.

Archives:
Mike – this month’s regular archives meeting is on Easter Sunday, so that meeting is being canceled and we  will be back in May; got submissions from Stockton; will help out with Founders Day – have stuff to give away.

Sunshine Club:
Kate: Bring meetings to members unable to attend live/in-person meetings. Sunshine Club is getting ready to start bringing in person meetings again and we need volunteers for SF & Marin. IGR’s please share this; many do not know this service exists; sunshine@aasfmarin.org.

The Buzz:
Isae:  Excited to welcome Caitlin!  Events – go 2-3 weeks out for announcements; Tuesday Chip back to brick and mortar. 

Technology:
Fiona: Need volunteers; ask is to share a flier for the Tech Committee in meetings.

7:50 Service Committee Liaison Reports (up to 2 minutes/report)

SF Bridging the Gap:
Phil: Rudy is co-chair; we liaison with H&I and SF PR. They are developing a web page on the SF General Service website.

Marin General Service:
Molly: this is the height of conference season; GSRs are gathering group consciences. If you want to participate in reviewing agenda topics, your group needs a GSR. 

San Francisco General Service:
Alison: your group can still participate in virtual events – there is one this weekend and it is informal. You can also send in your group conscience. At the pre-conference assembly in Petaluma, they had nametags designating people that were open to hugs, no hugs, etc. 

Marin H&I:
Karen: 2 facilities open/live. However, not: Marin General or Juvenile Hall. Helen Vine Detox Center is happening; looking for speakers/secretaires. We need lots of volunteers. Next meeting is 4/12 at the Alano Club – orientation 6:15 pm.

8:00 Old Business

  1. Intergroup Inventory Debrief
    Nikki gave attendees the opportunity to provide any thoughts on the inventory feedback and reminded people that there is a process for adding agenda items.
  2. Budget (Discussion Item)
    Jim: not going into slides in detail; did worst case scenario; realistic with revenues; pessimistic w/expenses; would we be okay? Yes. Revenues 7% increase (may be aggressive); generous w/committee expenses; overall expense: 17% increase just in case; budget – fail safe approach. 

Nikki opened the meeting up for questions and comments.
Danny: Thanks Jim; with meetings that are virtual – concerned we’re not capturing $$; 7th Trad does not come up sometimes at those meetings; Jim: I’d like to analyze, look at actual contributions and see how many virtuals are making contributions; Nikki: important point – if we see Traditions not being followed, we can speak up at mtg; ask for business mtg if they don’t have one.

Molly: Want to point out – re budget – Founders Day was a Marin one; should be one in SF; Marin teleservice has its own funding; want to have Marin feel supported by SF; Nikki: we hear it a lot.

Karen: I represent a 7 day/wk zoom mtg; we make lots of contributions – always been large meeting; many small meetings do not contribute; 

Nikki: ready to vote? In favor green check; against – red; Vote: out of 53, 38 in favor; 65% approve; APPROVED.  Thanks Jim!

8:15 New Business
1. Bylaws: Luke – please look at the Primer and FAQ’s. Hopefully your questions are addressed in the FAQ’s. Christina thanks for FAQ’s; if any other questions, Paul and Luke’s contact info is on the primer sheet; want to make sure of transparency, no questions left unanswered.

Been working with outside counsel; bylaws are core of board; we need to make the bylaws in compliance with CA nonprofit law; originally they were modeled after NY intergroup. The counsel provided revisions, reviewed them; the changes are not discretionary; re CA nonprofit law – may lose status as nonprofit if changes not made; if not compliant, open to actions; CA law does not allow Executive Director to vote. Also, in the current bylaws they do not give enough time for IGR’s to review board candidates. We are not voting on this tonight; so there is plenty of time to reach out and discuss with your meetings.

Charlie: if we are to execute the bylaws in the least amount of time that means we will vote, then send to the attorney and then do one final ratification – which could be late summer early fall.

8:25 What’s On Your Mind
Thatcher: wondering about in person meeting for this mtg? 

8:30 Targeted Message
1. Service!!  with committees;
2. Committee Openings: SF H&I liaison SF; Fellowship Chair
3. Volunteers for Founders’ Day, June 11; next meeting May 4.

Adjourn with the Responsibility Statement

Next Intergroup Meeting is Wednesday, May 4, 2022. Our monthly meeting will continue to be held online per local guidelines from the health department until further notice. Please email development@aasfmarin.org with any questions.

 

Treasurer’s Narrative

Month and Year to Date Ended
February 28, 2022

COMMENTARY

In the absence of an approved budget, I felt it beneficial to provide some sort of comparative data for the intergroup as was done in previous months. When I compared February to January, I was immediately struck by the steep reduction in group contributions. A closer look revealed abnormally high contributions in January, rather than low contributions in February – likely from groups turning over treasurer commitments. So a better indicator of financial performance would be to compare year to date figures this year with the same figures from last year. Here’s what I found:

CONTRIBUTION REVENUES:

Overall, contributions were $19.6K or 27% higher than last year with Group Contributions leading the charge up $17K. The only reduction in contributions came from individuals down <$1K> likely returning to in person meetings.

EXPENSES:

With a sharp increase in contributions, and a monthly inflation rate of 7.5% and 7.9% for January and February respectively, expenses rose to a lesser extent up $2,563 or 5%.

NET REVENUE: AKA “THE BOTTOM LINE”

With contributions significantly higher, and costs up to a lesser extent, we were profitable year to date February to the tune of $15K, as compared to last year which was practically break even at a <$641> loss. The excess funds added to an already robust reserve (or unrestricted cash balance) of $77K, or just over 3 months of operating expenses. This is in addition to our 6-month Prudent Reserve.

Bottom line is we’re doing Excellent.

A WORD ABOUT THE BUDGET

The budget proposed was a worst-case scenario or can be described as a failsafe. In other words, even if we were to experience a loss of <$33K>, IFAA and the Central Office would survive. Our budgeted services and infrastructure, our special workers, bookstore, and website would remain intact. Just 2 months in, we are operating with a surplus of $15K, in other words we’re off to a good start. With the uncertainty in our financial climate, this is likely a good thing.

15 03, 2022

Intergroup News | March 2022

Intergroup Meeting – Proposed Minutes
Wednesday, March 2, 2022, 7-8:30 PM

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00   Getting Started

  1. Open with the Serenity Prayer
  2. Call to order. Statement of Purpose
  3. Review the minutes and agenda
  4. Roll Call
    1. 47 groups represented: 27 from San Francisco, 20 from Marin

  1. Orientation Announcement (Alison T)
  2. Orientation is at 6pm directly before the monthly Intergroup meeting and they discuss the role of an Intergroup Rep, what we do at Intergroup and the service committee opportunities. The Orientation Committee has updated their orientation resources and those are available to everyone. Please email orientation@aasfmarin.org for details.
  3. New IGRs, Visitors, AA Anniversaries
    New – Thatcher IGR Not a Glum Lot, Dave G. AIGR Monday Night Stag (Tiburon), Andre B. IGR Monday Night Stag (Tiburon)
  4. Visitors – Jackie B SFGS, Brian
  5. Anniversaries – Tanya 3 years, Andre 6 years, Joel 3 years, Courtney 1 year, Ken 26 years, Nikki 15 years
  6. Approval of agenda (housekeeping item)
    Motion to approve: Michelle W; Second: Caitlin
  7. Approval of last month’s Intergroup Meeting minutes (housekeeping item)
    Motion to approve: Chip; Second: Isae

7:10   Officer Reports

  1. Board Chair – Charlie
    1. Inventory Debrief
      1. Thank you to everyone who attended the Inventory session and for the Ad Hoc Inventory Committee for organizing it. 
      2. Notes from the Inventory were included in the packet so please review them. In the coming months, we will be discussing them more in-depth. 
    2. 2022 Budget review
      1. We will take a considerable amount of time today to review the 2022 budget and thanks to Jim and the Finance Committee for their work. Tonight we will discuss and ask questions about the budget, and next month we will vote to approve the budget.
    3. Bylaws to be updated
      1. For newer Intergroup members, we are on a two-year rotation to update our bylaws. We have met with an attorney to help us be in compliance with California law – so those edits need to get approved. We will start this process next month and will present the revisions. We will aim to approve those changes in the next couple of months.
    4. 3 Board of Directors seats coming due in June
      1. For individuals that may be interested in serving on the board, the time to start thinking about it is now. You can nominate yourself or someone else and next month we will share the Statement of Interest form which needs to be filled out and submitted to the Nominating Committee. We want at least 6 candidates – and would like Marin representation, as well as diverse individuals (gender, race, and identity).
  2. Executive Director – Christina
    1. Grateful to witness the Inventory process
    2. Prayer & Meditation book in stock at Central Office. Order your copy now at aasfmarin.org
    3. Committees need support! Please carry this message back to your groups as it is a great way to be of service – and you do not need to be an Intergroup Rep to join.
    4. Operations Policy Manual is currently being reviewed and updated. Expect to see a copy of it in an upcoming Buzz edition.
    5. Continuing to work on improving our internet bandwidth at Central Office. This is the first step in bringing volunteers back into the office. 
    6. Attending PRAASA this weekend.
  3. Treasurer’s Report – Jim
    1. Format is a little different this month because we do not have an approved 2022 budget just yet. Instead looking at our January numbers and compared them to last January 2021 and December of last month. 
    2. Group Contributions: $37,0519, 56% increase from Jan 2021 and 31% increase from Dec 2021
    3. Individual Contributions: $7,131, 10% decrease from Jan 2021 and 47% decrease from Dec 2021
    4. Overall revenue is $47,642, 42% increase from Jan 2021 and 3.1% increase from Dec 2021
    5. Net revenue is $17, 125, 132% increase from Jan 2021 and .5% decrease from Dec 2021  
    6. Unrestricted Cash: $76,006 equal to approx 3x monthly operating expenses 
    7. Financial rating for Jane is “Excellent” and still trending up
    8. Faithful Fivers: 9 fewer members in January. Go to aasfmarin.org to become a faithful fiver! Our goal for year end 2022 is to have 350 Faithful Fivers.

7:27   Intergroup Committee Reports (up to 2 minutes/report)

  1. Archives Committee – Mike 
    1. Meets 3rd Sunday of the month in person. Hybrid zoom meeting is open at 12pm
    2. Service positions available – especially for organized folks! Come help us sort the history of AA in SF/Marin
    3. Working on finding things to contribute to the 75th anniversary celebration.
  2. The Point – John B
    1. Thank you to Michelle G for 5-years of service as Point Editor
    2. Business meeting on 2nd Saturday of month via zoom at noon – next at 3/12
    3. Need a new chairperson and Point Editor in keeping with our spirit of rotation
    4. Word documents, audio files, artwork all accepted
    5. Ideas for April – 4th step, tradition, concept, anything AA-related email to point@aasfmarin.org
  3. Sunshine Club – Kate K.
    1. Mission is to bring AA meetings to individuals who are unable to attend regularly scheduled meetings. 
    2. No in person meetings at this time due to COVID, volunteers still making phone calls to isolated AA members
    3. Email sunshine@aasfmarin.org for info, to request a meeting, or to volunteer
    4. Planning to hold a business meeting this month
  4. Fellowship Committee – Elena
    1. Need a new Fellowship Committee Chair!!
    2. If you are interested in joining the Fellowship Committee or being the Chair, please reach out to Elena at Fellowship@aasfmarin.org
  5. Help Chat – Caitlin
    1. Great opportunity for 12-step work and requires one-year of sobriety
    2. Responding to requests from Intergroups regarding our HelpChat service – including from New Jersey and Vancouver BC
    3. Created a Google Form for Help Chat orientation: https://forms.gle/xNzdVVQTUiMDTwMU9
  6. Tech Committee – Fiona
    1. Mtg is on the 1st Monday of every month at Zoom
    2. Tech Committee does not require you to be too tech savvy – maybe you have an idea of how to improve some piece of technology. We are looking for folks with experience with WordPress or Airtable
    3. Flier went out in the Buzz Committee
    4. Shot-out to Andrew, Brian and Lydia – who have been working so hard
    5. Brian talked about a recent website hacking in January by a bitcoin mining program – yay to the Tech Team for working on this and keeping our website safe. Join the Tech Committee if you want to help out with things like this!
    6. Email tech@aasfmarin.org for more information
  7. SF Teleservice – Jeff
    1. Jeff is the new co-chair for SF Teleservice, along with Cathy C.
    2. Continued need for volunteers! 
    3. Orientations held on the 3rd Monday of every month at 6pm at Central Office
    4. Jeff shared his personal experience with SF Teleservice and calling in to get help. He is now the chair and six years sober!
    5. Please make an announcement to your groups to volunteer: sfteleservice@aasfmarin.org
    6. Chair turning over in Feb 2022
  8. The Buzz – Michelle
    1. Weekly digital newsletter and includes service opportunities and upcoming events. Very helpful in giving Intergroup Rep reports
    2. aasfmarin.org/buzz to subscribe
    3. If you want to post in the Buzz please do so by Monday 12 pm for the upcoming Friday edition.
  9. Public Relations – Scott B
    1. Calling card is completed and we’re using it – used it at the in-person event on 2/11 that was in the Tenderloin
    2. PSAs on the KGO radio station
    3. Housing Challenged pamphlet is coming along
    4. Committee needs support with outreach to local media outlets
    5. Email sfpr@aasfmarin.org for info and to get involved!
    6. Next mtg 3/14 @ 7pm

7:45   Service Committee Liaison Reports (up to 2 minutes/report)

  1. Marin General Service – Molly M
    1. General Service Conference:
      1. Bill and Bob developed the General Service Conference and this was the structure they put in place. The General Service Conference is the collective group conscience of all AA groups. The agenda topics are the main way this gets communicated.
      2. Through April 10, groups will be discussing agenda topics and group consciences will be brought to area delegate, Jennifer. She will take them to the General Service Conference at the end of April in NYC.
  2. SF General Service – Alison T
    1. March 4-6 PRAASA (Pacific Region AA Service Assembly)
    2. SF General Service 06 Agenda Topics Workshop is March 12 from 10-1:30 pm
    3. Abridged topics listed on SF General Service website under GSR Resources: https://sfgeneralservice.org/
      1. Also check out SFGS website for useful resources for GSRS and other trusted servants
    4. For Committee Chairs, Jackie B. is able to come to your committee meetings to discuss any agenda topic ideas that your committee would like to discuss

7:55   Old Business

  1. Intergroup Inventory Debrief – Chip
    1. Job of inventory committee is to conduct and organize the inventory session for the member groups that were represented
    2. It is now up to the IGRs to discuss next steps. But do look at the inventory notes prepared by Jackie.
    3. Discussion from Committee members and/or Inventory participants:
      1. Fiona – committee met for several months and did a lot of work; so grateful to the committee members, the people who showed up, the board and the facilitator. Thank you, it was inspiring
      2. Jaime – good process and was glad to be a part of it. The moderator was very good. 
      3. Isae – on the Board and a part of the Inventory committee. Great process. Underscore idea that no one is in charge – or that we all are – so please take a moment to read it and it is up to all of us. Can look at what role we want to lay in that feedback. 
      4. Kathleen – since it was a subset of individuals, we may get more people interested in Intergroup if it was made available to more folks. Can we put it up on the website?
      5. Nikki – one of our targeted messages is to bring the Inventory notes back to your meetings and there are procedures if you want to discuss any of these ideas further at the Intergroup level

8:09   New Business

  1. 2022 IFAA Budget
    1. A budget is an estimate of revenue and expenses
    2. To develop the 2022 budget, Jim looked at the figures using the actual data from 2018-2021 as well as January 2022 for current trends
    3. Biggest question to address, can we maintain IFAA services if we were to operate at a worst case scenario deficit? For example, if we had another 2020 would we survive
    4. We expect to vote on the 2022 budget at the April 6 meeting
    5. For revenue we are looking at a 7% increase. We anticipate $104,100 in individual contributions which is a 2% decrease from 2021, however we expect group contributions to be at $191,500 (a 4% increase from 2021).
    6. For expenses and bottom line, the important thing to note are our committee expenses. Our committees carry the message in the way our groups cannot. For committees that provided a budget those numbers are included – for others their 2021 budget numbers are carried over. Bottom line total expenditures is $340,014 which is a 17% increase from 2021. If you compare income to expenses that would result in a decrease of $32,844 however because our unrestricted cash is at $69,781 our ending balance for 2022 would be $26,937.47. This would leave us with 1.3 month’s left over (in addition to our 6 month prudent reserve). These budget numbers take into account any uncertainty for the coming year.
    7. Please take the budget back to your groups in preparation for a vote next month.
    8. If you or your groups have any questions, please reach out to Jim at treasurer@aasfmarin.org

8:25   What’s On Your Mind

1. N/A

8:26   Targeted Message

  1. Review the Group Inventory Notes with your Group and the Budget!!!
  2. Committee Openings:
    1. you do not have to be involved with Intergroup to be a committee member
    2. great opportunity to be of service
  3. Be a Faithful Fiver
  4. Subscribe to the Buzz!

Adjourn with the Responsibility Statement

Next Intergroup Meeting is Wednesday, April 6, 2022. Our monthly meeting will continue to be held online per local guidelines from the health department until further notice. Please email development@aasfmarin.org with any questions.

Treasurer’s Report

2022 OPERATING BUDGET FOR IFAA

WHAT IS A BUDGET?

  • www.investopedia.com “A budget is an estimation of revenue and expenses over a specified future period of time and is usually compiled and re-evaluated on a periodic basis”
  • For our intergroup purpose, a budget ensures we can sustain our Central Office, Bookstore, Communications, Website, Databases, Intergroup Events, and Committee Expenses; and still maintain non-profit status
  • We are not necessarily bound to the budget (see below) 
  • Contribution variances, unanticipated expenses, and extraordinary items (natural disasters, government mandates, hyperinflation) may require amendments based on group conscience
  • Budgeted expenses are adjusted as appropriate

GENERAL ASSUMPTIONS AND ANALYTICS: 

  • Prior 4 years analyzed, utilized best estimate (4 Yr Avg, 2021, 2018/2019) 
  • Current monthly trends analyzed (Jan 2022 vs Jan 2021 vs Dec 2021)
  • Known factors considered (contractual expenses, regulatory compliance, committee budget requests) 
  • Covid-19 measures caused the most volatility in financials, and remain the primary unknown for budgeting purposes 
  • Expenses generally aggressive with a 7.5% increase for inflation (January CPI)
  • Revenues also aggressive based on trends and easing restrictions, but to a lesser extent – a more realistic estimate was budgeted

COMPONENTS OF REVENUE ASSUMPTIONS:

  • BOOKSTORE SALES 

While there we saw only a moderate increase in bookstore sales from 2020 to 2021, there was a 77% increase from Jan of 2022 as compared to Jan 2021. So, while a 50% increase to $50K appears aggressive, it is still well below 2018 and 2019

  • GROUP CONTRIBUTIONS

Increase is in line with 2020 – 2021 trend, but still below 2019 levels

  • INDIVIDUAL CONTRIBUTIONS

Budget is in line with 2020 and 2021, far above 2018 and 2019. Jan 2022 as compared to Jan 2021 is essentially the same, but sharp decline over December 

COMPONENTS OF EXPENSE ASSUMPTIONS:

  • INTERGROUP COMMITTEE BUDGETS (RETAINED)
      • Greater of 2022 budget request, or 2021 actual expenses
      • Budget carried over from 2021 if no budget was requested
  • OUTSIDE SERVICES 
    • While $36K was budgeted for 2021, only $19K was used. Contractors estimated $18K for 2022, another $6K was estimated for contingent expenses for a total of $24K for 2022 (website bug fixes, credit card interfaces, database management)

BOTTOM LINE COMMENTARY:

  • Estimates for contributions were as realistic as possible, while estimated expenses were more of a worst-case scenario given high inflation was added and all prior budgets and actuals retained
  • Even if that were the case, a $32.8K deficit would only reduce our Unrestricted Cash to $33.5K or 1.3 months. We would still report a “Fair” financial rating, and maintain our Prudent Reserve in its entirety 
  • Such an operating loss coupled with sufficient cash for operating expenses would also ensure we maintain federal non-profit tax-exempt status, and still support all of our current service offerings

SOURCE DATA:

2022 BUDGET (w/2018, 2019, 2020, 2021 data)

https://drive.google.com/drive/folders/1oNTyNhT9t4QdXFIOjxXSl6b0NnIUbQve

2022 INCOME STATEMENT (w/Prior Month and Prior Year comparisons)

https://drive.google.com/drive/folders/1oNTyNhT9t4QdXFIOjxXSl6b0NnIUbQve

INTERGROUP COMMITTEE BUDGET REQUESTS

https://docs.google.com/spreadsheets/d/1btEpKSS0j59XdpTJgGMX72E5BuUsLKgPaiY6M3u0s5k/edit#gid=839811294

15 02, 2022

Intergroup News | February 2022

Intergroup Meeting – Proposed Minutes
Wednesday, February 2, 2022, 7-8:30 PM

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00   Getting Started

  1. Open with the Serenity Prayer
  2. Call to order. Statement of Purpose
  3. Review the minutes and agenda
  4. Roll Call
  5. 44 groups represented: 26 from San Francisco, 18 from Marin

  1. Orientation: Alison: new orientation materials; we do orientation before this meeting; materials available for anyone; its been modified; have pdfs updated, there is a link
  2. New IGRs, Visitors, AA Anniversaries
  1. New IGRs: Kate P – Leaky Cauldron; Dillon S – Weekend Warriors; Sonya – Came to Believe;  Gina C – Marin a Vision for You
  2. Visitors: –
  3. Anniversaries: Charlie – 6 yrs, Elena – 10 yrs, Kaitlyn – 2 yrs, Alison – 6 yrs, John – 2 yrs! HBD everyone!!!!
  1. Approval of agenda (housekeeping item)
  1. Motion to approve: James; Second: Chip T

Approval of last month’s Intergroup Meeting minutes (housekeeping item)

  1. Motion to approve: Isae; Second: John B

7:05   Officer Reports

  1. Board Chair – Charlie: Welcome Flip as new Recording Secretary; Thank you Alex; welcome Christina Exec. Dir.; been on boarding her for last month; discussion on 2022 events – taking all ideas, gathering best course of action; either hybrid or workshops to get the most out of our intergroup and fellowship. 
    1. Christina: Central office open 10-6 T – S, purchase literature – have a lot of books in stock; placed grapevine order.  Marcus printed updated meeting sched. However meeting schedule constantly changing so go to website for current info; updated mask mandate – retail space so wearing masks, if you come wear mask. Holiday in February so closed on Feb. 15.  Notice will be in Buzz.  I hope to soon get vols back in office and answering phones; grateful to Marin and SF teleservice for answering phones.  One thing to work on is ensure internet connection strong enough to hold myself and volunteers.  Meetings that needs group insurance – renewal in mid Jan; reach out to Marcus store@aasfmarin.org to get.  Tomorrow is 30 days on job –working on accounting, bill pay, donations; grateful to contributors.  Year end so tax forms need to be filled.  More to learn but look forward to committee meetings and meeting you; IFAA celebrated 75th anniv. This week.  
  • Treasurer – Jim B

YEAR END 2021:

  1. Group Contributions: $183,571 – $23,615 under budget YTD
  2. Individual Contributions: $106,737 – $12,148 under budget YTD – 
    1. $11,467 is just 4% under
  3. Overall surplus / deficit: $571 surplus > $20,000 expected deficit – expenses were $31K under
  4. Unrestricted Cash: $51,618 equal to approx 2.1 monthly operating expenses (1.5-2 “good”)
  5. Financial rating for the Year is “Excellent”
  6. Faithful Fivers: 7 additional members $192 increase over Nov. 5% increase annualized is a big # – every bit counts; user website to become a Fiver! 
  7. Jaime – Very comprehensive thank you! 

7:30   Intergroup Committee Reports (up to 2 minutes/report)

  1. Tech Committee – Alex B: Chair Welcome Fiona new chair Tech committee; – part of OG tech committee years ago.  Excited to be back; want to get to know existing members, get new members.  Mtg with Christina soon.
  2. The Point – John B bells and whistle on new site but having difficulty uploading content; monthly mtg 2nd Sat. looking for content for March (3rd step/trad/concept) include jokes artwork, anything re AA local
  3. Sunshine Club – Clayton
  1. In person mtgs may resume;
  2. Looking at health regs; hospital policies also in flux; Alan Gaines was there – we appreciate Alan coming helping us out.  
  3. Doing phone calls?  No one has requested phone call – zoom has filled that purpose.  
  4. Q: Alison: in last month targeted message – wasn’t sure about announcement – is it vols can make calls?  What should we say? Clayton: IGR’s announce we continue to make phone calls; hope was to find people who want a phone call. Q: Allison: so it’s around awareness building?  Yes, the phone service.  Hopefully infection rate will go down and will begin in person mtgs.
  1. Ad-Hoc Inventory Committee – Chip G
  1. Sent meeting materials for inventory 2/5;
  2. This is not a debate, not going to get anything done, nothin decided; just air thoughts 
  1. Archives Committee – Mike 
  1. archives; chair; meet 3rd sun. in person – 
  2. organizing all material; slowed down lately looking for new archival material – please submit; 
  3. look forward to contributing materials for 75th anniversary.  
  4. Archives @ aasfmarin.org
  1. Public Relations – Peter M
  1. We try to carry message to public; you can help: know a place for presentation or if you work somewhere that would like a presentation; put us in touch with your HR  
  2. Calling card is outreach tool; in person reentry event 2/11 – recovery “rally” – by adult probation.  About drug overdose crisis – info table; 
  3. outreach through media: message on KGO and working on other stations.  
  4. Pamphlet for housing challenges; next mtg. 2/14 7 pm.
  1. Elena – fellowship – 
  1. as Charlie mentioned looking forward to discuss ideas for events etc. excited to make those come true.  
  2. Had a mini mtg and talked re first event on founders day in June – hopefully can do something in person; will have backup plan if not possible; focus on 75th anniv. 
  3. As anchor; we’d love all interested in becoming comm. Member; would also love a chair for the Fellowship committee!  If you know someone not current IGR – not requirement – is interested?  Fellowship@aasfmarin.org (party planner?)
  • Isae – Buzz  
  1. Announcing it: keep it fresh, limit repeat announcements (2x max)
  2. Make it relevant
  3. Focus on AA – content sponsored by an AA group, conference or service entity, aligned with 12 traditions.

7:45   Service Committee Liaison Reports (up to 2 minutes/report)

Jillian/ Marin teleservice – did have successful committee turnover; Todd L. made new chairperson and still answering phones based on vol supply; life is good. Nikki: thank you for service.

Molly – Marin general svce.  Upcoming: PRASA – Alison is SF gen. svce will also talk PRASA.

Alison – SF Gen svce – last month gave teaser topics – maybe graphic novel of BB.  

  1. SF Gen Svce has new website. Great resource for GSR’s; calendar of events etc. sfgeneralservice.org/calendar.  
  2. PRAASA 2022: March 4-6; hosted virtually by Oregon Area 58; online reg for PRAASA now available thru 35; praasa.org.

SF H&I – next business mtg. 3/19 12 noon.

  1. 14 H&I zoom mtgs. 3 in person – St. Francis; Father Alfred’s; Skip Byron
  2. Lit. continues to be delivered to facilities
  3. Expenses/contributions down but we are sound at this time; still need contributions for lit.
  4. Contacting treatment facilities for in-person mtg status
  5. Area 62 looking for regional Chair for H&I Norcal.

Karen Grant – liaison Marin H&I; our mtg is 2/8 marin alano club; orientation 6:15; biz mtg 7:15 – live.  Need new chair.  Jails reopend – first mtg next Monday. 

Bridging gap: Phil – liaison.  New co secretary Rudy San Miguel; same position as sunshine club and H&I – access.  Talked to UCSF, adult probation event we will be there.  Made decision to make our own web page to go on GS website.

7:55   Old Business

  1. Intergroup Inventory 2/5

Chip – sent out info – will send reminder later this week; all zoom.  10 am 2/5.  This is not a debate; conduct shows what’s it about – cross talk not accepted.  Commenting inappropriate.  Just opp to express yourself – summarize responses at the end and distribute; will put top concerns on intergroup to-do. 

Carol Q: is facilitator actively participating?  Chip: yes, presenting Q’s – round robin, Question 1 etc.  Will be very involved.  Nikki: is outside intergroup; yes, but very involved in GS.  Was a trustee and experienced.

Melissa: if I had not been on that committee I would wonder about the facilitator.  The committee has met with him for – Chip: 5-6 mos; he is one impressive leader.  Going to make the process work.

Isae: Chip thank you for work on this; encourage IGR’s to participate.  Q’s are great, great opp to provide feedback.  

Jackie: (from SF GS) added plug for how important inventories are; do every year at district.  Important to spiritual health of service body.  Principles at work – willing to look at ourselves; not to be missed.

Chip: TY Jackie will be scribe.

Nikki: Much thought into Q’s – Chip how were Q’s determined? Chip: started with a whole bunch; wanted to boil down to 7.  Possible we won’t get through all.  Had 12-15 people attend mtgs.  Had lots of discussion; boiled down to 23, had comm members vote for top 8. Top 7 made final cut.

Nikki:  2/5 10 am.

Chip: got login info, Q’s.  

7:56   New Business

Nikki: working on budget things – next month will have draft budget to review.

8:25   What’s On Your Mind

Alison – the pdf’s for orientation I put in chat; given to new IGR’s or if you want refresher.

Jackie – agenda topics coming up; will contact comm chairs – will bring those topics; GS conference will vote on; will send out topics list – collect group conscience in March.

8:24   Targeted Message

  1. Central Office Schedule: Tues – Sat 10am to 6pm
  2. Buy lit thru central office website and come to pick up – curbside pickup; support central office – big order arrived, lots there.  
  3. Be a Faithful Fiver – 7 new ones in past month!
  4. Subscribe to the Buzz!

Adjourn with the Responsibility Statement

Next Intergroup Meeting is Wednesday, March 2nd, 2022. Our monthly meeting will continue to be held online per local guidelines from the health department until further notice. Please email development@aasfmarin.org with any questions.

Treasurer’s Narrative 
Figures for Month and Year Ending December 31, 2021

CONTRIBUTIONS:

Group Contributions for the month were $28,274 exceeding expectations by $2,470 

Group Contributions year to date were $183,571 short of expectations by <$23,615> 

Individual Contributions for the month were $13,502 short of expectations by <$1,731> 

Individual Contributions year to date were $106,737 exceeding expectations by $12,148 

  • Overall, contributions were ~$11.5K below expectations for the year. 
  • This was just 4% under plan of $302K

SURPLUS or DEFICIT:

IFAA experienced a surplus (or profit) of $17,226 for the month or $3,032 better than expected.  

Year to date surplus (total revenue minus total expenses) was an unadjusted $9,071 [1] or $29,071 in excess of budgeted deficit of <$20K>. 

  • Overall, IFAA made surplus of $571  for the year net of all adjustments [1]
  • While contributions were lower than expected for the year, reductions in Employee Expenses, Committee Expenses, Operational Expenses, and Outside Services related to database and website management technologies more than outweighed the difference.

TREASURY MATTERS:

Unrestricted Cash (in addition to 6 Mo. Prudent Reserve) was an adjusted $63,521 or 2.5 months [2] of expenditures.

  • Adjustments for Fiscal Year Close (or FYC) were factored into both cash and monthly expenses for unrestricted cash calculation. 12 month average expenses were used. 

FOOTNOTES TO FINANCIAL STATEMENTS FOR FISCAL YEAR CLOSE:

[1] Year to date Net Revenue per Income Statement = $9,071 less <$8,500> of invoices paid in 2022 for services in 2021 = $571

[2] Funds were consolidated to Wells Fargo after Capital One elimination of money market business account and Executive Director transfer. 

Reduce $170,339 PR balance by $10,468 to = $159,931 (approved prudent reserve) 

$53,053 + $10,468 = $63,521 [FYC expenses averaged $25K/mo for the year]

Bank transfer was made on 1/20/2022

MATERIAL VARIANCE FROM PRIOR YEAR:

Unrestricted Cash fell from $228,336 to $53,053 from prior year (-$175,283). In addition to adjustment [2] above and regular operational expense variations, the primary reason for reduction was the return of bequest money. Cleared check for $140K was identified out of Wells Fargo Checking cut on 2/17/2021 with description “Return of Large Bequest – SDC Trust”  

OVERALL RATING: EXCELLENT (meeting our budget, profitable for the month)

FINANCIAL RATING SYSTEM 

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for both the month and YTD and we have more than two months’ worth of operating expenses in unrestricted cash balances.  

GOOD: We are meeting our budget.  Our net income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and year to date, so our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses. 

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses.

 

13 01, 2022

Intergroup News | January 2022

Intergroup Meeting – Proposed Minutes
Wednesday, January 5th, 2022, 7-8:30 PM

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00   Getting Started

  1. Open with the Serenity Prayer
  2. Call to order. Statement of Purpose
  3. Review the minutes and agenda
  4. Roll Call
    1. 55 groups represented: 35 from San Francisco, 20 from Marin

  1. New IGRs, Visitors, AA Anniversaries
    1. New IGRs: Charlie G – Serendipity in the Garden; Lexi M – Bernal New Day; Giselle – Keep it Simple Sister; Flip – High Noon Thurs; Danny – PAX; Kate P – Leaky Cauldron; Karen W 
    2. Visitors: Jackie B district chair for SFGS
    3. Anniversaries: Isae – 29 yrs, Claudia – 20 yrs, Alex B – 18 yrs, Lexi M – 2 yrs, Charlie – 3 yrs, Rob – 18 yrs! HBD everyone!!!!
  2. Approval of agenda (housekeeping item)
  1. Motion to approve: Isae W; Second: John R
  1. Approval of last month’s Intergroup Meeting minutes (housekeeping item)
  2. Motion to approve: Tom H; Second: Karen G

7:05   Officer Reports

  1. Board Chair – Charlie
    1. Welcome our new Executive Director – Christina G
    2. Christina: super excited to be here and is on day 3 of the job; thanks to board for guidance; thanks so much to Maury for answering all questions, as well as Marcus for keeping Central Office going 24/7; sober for 24 years, live in west marin but will come in to Central Office at least 2x week; worked in non-profits for 20 years at various environmental, cultural, healthcare non-profits; masters in org leadership; hope to be transparent with the work and in the position, how do we best serve the still suffering alcoholic; thank you! Email christina@aasfmarin.org
    3. Update on new website integration
      1. New website is live! Thank you to everyone involved. May be some glitches to work out still, give a bit of time to fix these first (a week or so) and then please email operations@aasfmarin.org for any glaring bugs you come across
      2. Major thanks to the Tech Committee for helping with this integration
      3. Aware of calendar issue already (update: later on during the meeting, Drew advised the calendar issue had been fixed)
    4. Volunteer for new Recording Secretary – email went out with a description, this is a 1 year term, position includes recording minutes editing, sent out monthly
      1. Flip C volunteered for Recording Secretary position, will follow up
    5. Buzz Editor position also open
      1. Michelle W interested in Buzz position, will follow up
  2. Treasurer – Jim B
    1. Group Contributions: $14,841 > $2643 over budget for Nov; $155,297 > $26,085 under budget YTD
    2. Individual Contributions: $14,791 > $7336 over budget for Nov; $93,235 > $13,879 over budget YTD
    3. Overall surplus / deficit: $3556 surplus > $10,670 over budget expected for Nov; $7720 deficit > $13,879 over budget YTD
    4. Unrestricted Cash: $34,622 equal to approx 1.6x monthly operating expenses
    5. Financial rating for Nov 2021 is “Good”
    6. Faithful Fivers: 9 additional members in Nov (up to 289), total and avg contributions are up. Go to aasfmarin.org to become a faithful fiver! Small contributions matter!
    7. John R – is the budget for 2022 worked on yet? Taking into account projections based on shelter in place? 
      1. Jim: yes it is currently being worked on, waiting for Dec #s but will have preliminary for next month; yes interesting to think about projections based on what has happened during the pandemic, 2021 numbers will at the very least provide a starting point
    8. Kathleen – balance sheet, last number right hand side 190,121 in red ink, that represents a drop in unrestricted cash?
      1. Jim: I will look into it and get back to you personally on that – I don’t have the print out on me currently and don’t want to misspeak!
      2. Alan: 140k of that was the bequest being returned
    9. Tom – part of the reason we did well is because of Gratitude Month? Bequests from last month reflected?
      1. Jim: from a contribution standpoint yes, but also expenses across the board were lower; and yes, the bequests are listed under individual contributions

7:30   Intergroup Committee Reports (up to 2 minutes/report)

  1. Tech Committee – Alex B
    1. Chair position is open! Moving out of state at the end of the month, thanks to all
    2. Mtg is on the 1st Monday of every month at 6p on Zoom (except this month is on 1/10)
    3. Keep updating your meetings online! Ad hoc scheduler is still in progress
    4. Email tech@aasfmarin.org for questions
  2. The Point – John B
    1. The January issue is posted online @ aasfmarin.org
    2. Word documents, audio files, artwork all accepted
    3. Ideas for February – 2nd step, tradition, concept, anything AA-related email to point@aasfmarin.org 
    4. Business meeting on 2nd saturday of month via zoom at noon – next one is this Saturday 1/8
    5. Sound engineer has been found! Thank you
  3. Sunshine Club – Kate K
    1. No in person meetings at this time due to COVID, volunteers still making phone calls to isolated AA members
    2. Email sunshine@aasfmarin.org for info, to request a meeting, or to volunteer
    3. IGRs can make announcements at meetings that Sunshine Club exists as a service available to home-bound members!
  4. Ad-Hoc Inventory Committee – Chip G
    1. IG inventory 2/5/22 a meeting place has been rented, facility has equipment for a hybrid meeting – subject to change if conditions warrant – potential to move to online
    2. 1/19/22 online meeting on zoom
    3. Inventory questions sent out to IGRs, just so you can think about them – considering the very IG specific content, group conscience at your individual meetings is not quite necessary but of course you are still welcome to do so 
  5. Archives Committee – Mike 
    1. Meets 3rd Sunday of the month in person. Hybrid zoom meeting is open at 12pm
    2. Service positions available! Collect group histories, member stories, catalog, organize, create and recreate visual displays
  6. Public Relations – Peter M
    1. Planning Diversity/Inclusion Town Hall for later Spring 2022 hopefully (discussions with Fellowship Committee)
    2. Calling Card produced and is being distributed at meetings
    3. Committee still needs support with outreach to local media outlets
    4. Pamphlet for those with housing challenges in recovery in distribution soon
    5. Email sfpr@aasfmarin.org for info and to get involved!
    6. Next mtg 1/10 @ 7pm (orientation at 630)
  7. Chris F: question for sobriety requirements for these volunteer positions? Possible to add to slides?

7:45   Service Committee Liaison Reports (up to 2 minutes/report)

  1. SF General Service – Alison T
    1. PRAASA, Agenda Topics, General Service Conference
    2. General Service website has a calendar and a glossary check it out sfgeneralservice.org/calendar 
    3. Ask for new GSRs to go check out the website! 
    4. Plain language big book, graphic novel, changes to Living Sober
    5. Grapevine and La Vina service rep positions are available
  2. Marin Teleservice – Jill
    1. 1/25 all service positions are turning over
    2. Please announce that Marin Teleservice is looking for new faces to fill commitments – 6 months sobriety requirement
  3. SF Bridging the Gap – Phil S
    1. Connects alcoholics leaving institutions to get them to meetings on the outside
    2. New Pamphlet and new service manual and we have a new co chair! We are looking to increase engagement with the fellowship
  4. General Service – Molly M
    1. GSR Workshop – demystifying general service
      1. Sunday 1/23 12-130p anyone with a desire to learn about General Service is welcomed tho directed to Marin GSRs
    2. Agenda Topics Season is here!
      1. List of topics to be discussed and groups marin and sf are looking for group consciences and report that to delegate 

7:55   Old Business

  1. N/A

7:56   New Business

  1. Potential for 2022 events?
    1. Alan: thinking about getting involved with events – 75th anniversary of Central Office like Peter mentioned; other ideas: people who got sober on Zoom and have never been to a in-person meeting
    2. Get in contact with Fellowship Committee with any ideas you have
    3. Nikki: Town Halls sharing best practices – are there ways virtually that we can bring the fellowship together as we navigate things which keep changing, workshops, etc.
    4. Michelle: Tools game, get into teams of 4 and use the tools (make a call, go to a meeting)
    5. Tanya (in the chat): a talent show we just did for the daily women’s meeting!
    6. Melissa: talking about how COVID has affected sobriety, the loneliness – many people are interested and concerned about all this a hot topic for anybody who is a writer who would want to collect stories focused on topics impact of COVID, good and bad
    7. Jackie: not IGR but visiting and have ideas based on what we do in General Service- how about a trusted servant workshop? That could work well on zoom; business meeting workshop? Etc.
    8. Molly: not an IGR but I’m in General Service, thinking about getting back to in person and what it used to look like – in terms of Zoom just trying to embrace what works even though it’s different from what we’re used to; perspective shifts
    9. Nikki: fellowship@aasfmarin.org reach out about these ideas and more!
  2. Scott B: service commitments table to encourage people to get involved – other service committees that are available outside the meeting

8:25   What’s On Your Mind

  1. Molly: difference b/w the Buzz and Point?
    1. Nikki: Buzz is weekly newsletter about upcoming events, service opportunities for the fellowship in SF/Marin
    2. John: Point historically used to also have that information before our transition online, Point continues to house the experience, strength, and hope of members via publishing stories, essays, etc. – hyper local version of the grapevine
  2. Jackie: AA History Symposium – scholarships for newcomers or anyone who is not able to afford ticket
  3. Isae: new beginnings, very excited to welcome Christina, new website, really excited about the inventory work we are going to be doing in Feb; what’s working and where we can improve, encourage all to check out the inventory questions
  4. Danny: working with others, step work, how do we bring the message to the newcomer and engage the steps, contextualize them and emphasize the book; any cool new ideas about working with newcomers?
  5. Alex B: era of zoom, the concept of a 12th step call on zoom is very interesting
  6. Flip: there’s 12th step workshops on zoom that i’ve been to they’ve been pretty popular
  7. Nikki: I see no more hands up, do we have any objections to ending the meeting early? (No objections – consensus to end the meeting early)

8:24   Targeted Message

  1. Spread the word about Sunshine Club
  2. Buy literature through Central Office
  3. Become a Faithful Fiver
  4. Subscribe to the Buzz!

Adjourn with the Responsibility Statement

Next Intergroup Meeting is Wednesday, February 2nd, 2022. Our monthly meeting will continue to be held online per local guidelines from the health department until further notice. Please email development@aasfmarin.org with any questions.

 

January 2022 Intergroup Meeting Treasurer’s Narrative 

Figures for Month Ending November 30, 2021

CONTRIBUTIONS:

Group Contributions for the month were $14,841 which was over budget (or “better than expected”) by $2,643. 

Group Contributions year to date were $155,297 which were $26,085 under budget (“worse than expected”)

Individual Contributions for the month were $14,791 which were over budget (or “better than expected”) by  $7,336. 

Individual Contributions year to date were $93,235 which were $13,879 over budget (or better than expected)

Individual contributions are no longer making up for the unexpected reduction in group contributions 

SURPLUS or DEFICIT:

IFAA experienced a surplus (or profit) of $3,556 for the month. We budgeted (or anticipated) a loss of <$7,114> so we operated $10,670 better than expected.  

Year to date our deficit (total revenue minus total expenses) was <$7,720>. While this may seem poor, we were expecting and had budgeted a total loss by this time of year of <$34K> so our year to date November deficit was $26,474 better than expected.

TREASURY MATTERS:

Unrestricted Cash (in addition to 6 Mo. Prudent Reserve) was $34,622 or 1.6 months of expenditures.

Quarterly bill for outside services was paid in November, as well as 3 payroll periods causing sharper than expected reduction in unrestricted cash.

 

OVERALL RATING: Good (meeting our budget, profitable for the month)

 

FINANCIAL RATING SYSTEM 

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  

GOOD: We are meeting our budget.  Our net income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and year to date, so our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses. 

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses.

10 12, 2021

Intergroup News | December 2021

Intergroup Meeting – Proposed Minutes
Wednesday, December 1st, 2021, 7-8:30 PM

The following are Proposed Minutes (i.e., not yet approved) from the Intergroup Meeting held on Wednesday, December 1, 2021.

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00   Getting Started

  1. Open with the Serenity Prayer
  2. Call to order. Statement of Purpose
  3. Review the minutes and agenda
  4. Roll Call
    • 51 groups represented: 34 from San Francisco, 17 from Marin

  1. New IGRs, Visitors, AA Anniversaries
    • New – Flip IGR High Noon Thurs, Michelle IGR Fairfax Attitude Adjustment, Diane IGR Sub Awakenings (for Lisa B)
    • Visitors – Jackie B SFGS
    • Anniversaries – None
  2. Approval of agenda (housekeeping item)
    • Motion to approve: John R; Second: Isae W
  3. Approval of last month’s Intergroup Meeting minutes (housekeeping item)
    • Motion to approve: John R; Second: Karen

7:05   Officer Reports

  1. Board Chair – Charlie
    1. Board seat opening (Voting Item)
      1. Info was sent out regarding Isae W who was recommended by the board; long term sobriety; long history of service and financial background 
      2. Luke: Myself and Alan conducted interview, discussed with Paul, unanimously in support of Isae she would bring a needed set of skills to the board
      3. Vote was taken: 36 yes, 1 no. Majority approved and motion passes. Welcome to the board Isae!
    2. Website development final stages, working on migration into new site, next mtg is Tues 12/ and ideally after that will have a live date set
    3. Exec director search in progress, do not have a candidate to present at this mtg as was stated last month, but very close
  2. Treasurer – Jim B
    1. Group Contributions: $7259 > $7937 under budget for Oct; $140,457 > $28,727 under budget YTD
    2. Individual Contributions: $8577 > $863 budget for Oct; $78,444 > $6543 over budget YTD
    3. Overall surplus / deficit: $2736 deficit > $1196 better than expected for Oct; $11,276 deficit > $15,804 better than expected YTD
    4. Unrestricted Cash: $42,592 equal to approx 2.1x monthly operating expenses (up from 1.67)
    5. Financial rating for Oct is “Good” and still trending up
    6. Faithful Fivers: 3 additional members in October, total and avg contributions are up. Go to aasfmarin.org to become a faithful fiver! Our goal is to have 350 by year end
    7. Judy W: 1 individual contributed 3k? What is the threshold?
      1. Jim: 5k
    8. Flip: This is finances for SF and Marin only right?
      1. Jim: Yes
    9. Melissa: is it 5k for sure? 
      1. Jim: I believe so but will double check 
    10. Kaitlin: According to website the limit is 5k yes for individual
    11. Jim: check the narrative as well if you want to see the specific numbers and more details
    12. Isae: For monies above and beyond prudent reserve, what happens with that money?
      1. Jim: we are going to be putting together the budget and everyone will have a say in what we decide to do with it
      2. Maury: We use the money to pay our bills – we use it for our operating expenses. Bylaws state in order to take money out of the prudent reserve we would need to discuss for a certain amount of time 
    13. Kaitlin: Unrestricted cash is voted on to be utilized elsewhere this past year we voted to work on the website after discussion and voting. Too much unrestricted cash could violate non profit standing which is also taken into account
  3. Maury: I wanted to assure you all that we are no where near the threshold to lose 501(c)3 standing. In response to Melissa, contribution limits are discussed at least every other year by the conference; information on how to access this information is included in the IGR orientation packet. To Flip, the finances Jim reported are for this Intergroup, not AA as a whole. I wanted to note that I haven’t been able to wrap things up the way that I had hoped due to several personal and family health issues. The last 20 years has been an enriching and incredible experience. I will be here – as I am able – for a little while longer to help with the transition. Please extend grace to the new board as we move forward, they are doing the best they can. This is a new beginning and that is exciting.
  4. Nikki: There is a kudo board that we will be sending to you as well, Maury!! 

7:34   Intergroup Committee Reports

  1. The Point – John B
    1. The December issue is posted online! 
    2. Word documents, audio files, artwork all accepted
    3. Ideas for January – 1st step, tradition, concept, anything AA-related email to point@aasfmarin.org
    4. Business meeting on 2nd saturday of month via zoom at noon – next at 12/11
    5. Seeking audio engineer (cleaning up audio files)
  2. Archives Committee – Mike 
    1. Meets 3rd Sunday of the month in person. Hybrid zoom meeting is open at 12pm
    2. Some new faces at the last meeting
    3. Service positions available! Come help us sort the history of AA in SF/Marin
  3. Tech Committee – Brian
    1. Mtg is on the 1st Monday of every month at Zoom
    2. Keep updating your meetings online!
    3. Email tech@aasfmarin.org for more
  4. Ad-Hoc Inventory Committee – Chip G
    1. IG inventory 2/5/22 a meeting place has been rented, facility has equipment for a hybrid meeting 
    2. Next committee meeting is Dec 8 @ 7pm; all IGRs are invited to participate; at this meeting will be finalizing the questions 
  5. Public Relations – Scott B
    1. Calling card is completed and we’re using it
    2. Committee needs support with outreach to local media outlets
    3. Email sfpr@aasfmarin.org for info and to get involved!
    4. Next mtg 12/13 @ 7pm
  6. SF Teleservice – Luke H
    1. Continued need for volunteers! 10-2, 2-6 T-S shifts will be taken over by central office in 2022 early in the year but not certain so this is a high need for volunteers right now!
    2. Orientations held on the 3rd monday of every month at 6pm at central office
    3. Please make an announcement to your groups to volunteer. sfteleservice@aasfmarin.org
    4. Chair turning over in Feb 2022
    5. Fully transferring shift to Airtable will be complete by the end of the month – this will help with tech issues getting shifts covered
  7. Sunshine Club – Clayton B
    1. No in person meetings at this time due to COVID, volunteers still making phone calls to isolated AA members
    2. Email sunshine@aasfmarin.org for info, to request a meeting, or to volunteer

7:47   Service Committee Liaison Reports

  1. Marin General Service – Molly M
    1. District Inventory was completed – basically helping new GSRs to feel connected and better informed and not overwhelmed
    2. GSO is utilizing a new PO Box to receive 7th Tradition Contributions only (letter online)
      1. PO Box 2407, James A Farley Station, NY NY 10116-2407
  2. SF General Service – Alison T
    1. District Inventory on 11/9 has strong participation, written reports by district officers and liaisons are available please contact for copy
    2. Still in search of co-chair for Bridging the Gap SF
  3. SF H&I – Nikki and Elena
    1. Next mtg 1/15/22 at 12 noon 
    2. Orientations on hold
    3. Currently 14 meetings – 4 in person
    4. Area 62 looking for regional chair for H&I
    5. Elena: men who are interested in sponsoring in the inmate sponsorship program at San Quentin

7:55   Old Business

  1. Returning to In-Person Meeting (continue discussion)
    1. Hybrid, Online only, in-person? Are we ready to put forward a proposal? More discussion is needed
    2. Many people from last month expressed hybrid as a desire
    3. Logistics for running hybrid meetings of this size
    4. Poll was launched to figure out who would actually come in person and who would want to stay online for the IG meetings
      1. Results: 65% would attend online in SF and Marin, 72% would want online only if hybrid meetings were not an option, 80% no to having experience with hybrid and would be willing to help
    5. Marie R: Hybrid for Sat morning women’s meeting started 3-4 weeks ago learn as you go; we do have wifi at the church, we have two laptops, secretary puts her laptop toward the group in person meetings can see who’s on zoom and zoom can see in person; invested in speaker/microphone; feedback has been really positive; only downside is a lot of chats while trying to run the meeting
    6. Alison T: I’m curious – those who chose only online IG meetings, is it because they have only experienced this online? Or for other reasons? There’s something about IG meetings in person they’re really different – I wanted to put forward as something to think about
    7. Chip: In person are much more effective I think in terms of getting things done, but these are really interesting numbers since the majority wants to be online – 17 would go in person in SF and 16 in Marin and the rest want to do online
    8. John: our mtg has camera and remote mic; look for location already running a hybrid meeting that might help with logistics
    9. Kathleen: As someone who participated In-Person and Online and honestly prefer Online; I think maybe getting things done might even be better online – no parking, not affected by time or weather or distance; online has more structure 
    10. John: In-person is what I prefer and it is disheartening somewhat – it’s hard sometimes to feel connected on zoom and it might dissuade people if we stay only online
    11. Amanda: Valid points about those who have only known this online – there is something special about being together in one room; this was the first meeting I missed seeing everyone when in person stopped
    12. Jackie: SFGS is about to start discussing this as well; I don’t have an opinion on what IG should do of course but in framing the question to GS – not even framing it about COVID – but what is the most effective way to serve the groups? 
    13. Charlie: I’ve done several in person mtgs over the years there is something special and there is a connection and being together; there’s a major convenience factor which is really understandable; just know whatever direction we move is just a start everything will grow organically and change over time; nothing is set in stone
    14. Joel: I like zoom just because with everything going on I do feel comfortable right now but going in person would also be good if it happens
    15. Isae: Acknowledging convenience online it is such a different experience in person; this was started in person, if we don’t do it now then what is the threshold, this question could be asked indefinitely what are we looking at 
    16. Molly: Marin GS having these same discussions; thinking of hybrid as accessibility; sometimes hybrid is the only way people can participate
    17. Elena: As outgoing fellowship chair, I will say that it’s important to have as much participation; in person before and after discussion and fellowship speaking one on one with people is a great way to get people to participate in service opportunities

8:24   New Business

  1. N/A

8:25   What’s On Your Mind

  1. Jackie: Event AA History Symposium (virtual) Jan 28-30, 2022! Sobriety By the Bay is also going to be happening at that time
  2. Scott: SFPR will be moving back in person which is exciting – will be hybrid
  3. Alan: AA Service Manual workbook is available! 

8:28   Targeted Message

  1. Seasons of Service! Join an IG Committee
  2. Buy Literature through Central Office
  3. Be a Faithful Fiver
  4. Subscribe to the Buzz!

Adjourn with the Responsibility Statement

Next Intergroup Meeting is Wednesday, January 5th, 2022. Our monthly meeting will continue to be held online per local guidelines from the health department until further notice. Please email development@aasfmarin.org with any questions.

Treasurer’s Narrative 

Figures for Month Ending October 31, 2021

CONTRIBUTIONS:

Group Contributions for the month were $7,259 which was under budget (or “worse than expected”) by $7,937. 

Group Contributions year to date were $140,457 which were $28,727 under budget (“worse than expected”)

Individual Contributions for the month were $8,577 which was over budget (or “better than expected”) by  $863. 

Individual Contributions year to date were $78,444 which was $6,543 over budget (or better than expected)

Individual contributions are no longer making up for the unexpected reduction in group contributions 

SURPLUS or DEFICIT:

IFAA experienced a deficit (or loss) of <$2,736> for the month. We budgeted (or anticipated) a deficit of <$3,932> so overall loss was $1,196 better than expected.  

Year to date our deficit (total revenue minus total expenses) was <$11,276>. While this may seem poor, we were expecting and had budgeted a total loss by this time of year of <$27K> so our year to date October deficit was $15,804 better than expected.

TREASURY MATTERS:

Unrestricted Cash (in addition to 6 Mo. Prudent Reserve) was $42,592 (up + $1,980) or 2.1 months of  expenditures up from 1.67 months in September.  

Unrestricted Cash essentially funds our operating loss, so this was expected. In addition, a non-profit which continually “profits into cash” ultimately loses non-profit status. 

OVERALL RATING: Good (and still trending up)

FINANCIAL RATING SYSTEM 

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  

GOOD: We are meeting our budget.  Our net income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and year to date, so our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses. 

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses.

12 11, 2021

Intergroup News | November 2021

Intergroup Meeting Proposed Minutes
Wednesday, November 3rd, 2021, 7-8:30 PM

The following are Proposed Minutes (i.e. not yet approved) from the Intergroup Meeting held on Wednesday, November 3, 2021.

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00   Getting Started

  1. Open with the Serenity Prayer
  2. Call to order. Statement of Purpose
  3. Review the minutes and agenda
  4. Roll Call
    1. 55 groups represented: 37 from San Francisco, 18 from Marin
  1. New IGRs, Visitors, AA Anniversaries
    1. New – Claudia, Michelle, Jeff
    2. Visitors – None
    3. Anniversaries – Lisa B 32 years, Tad H 4 years, Michelle 6 years HBD!
  2. Approval of agenda (housekeeping item)
    1. Motion to approve: Brian; Second: Isae
  3. Approval of last month’s Intergroup Meeting minutes (housekeeping item)
    1. Motion to approve: John; Second: Ray

7:05   Officer Reports

  1. Board Chair – Charlie
    1. Board seat opening
      1. There has been a posted interest in the seat opening, at the next IG meeting they will be proposed for the board seat (not this meeting as was indicated in agenda)
    2. Intergroup Service Opportunity: Orientation Volunteer
      1. Outgoing volunteer to replace with 1-2 people, ideally want someone by Dec 1 to work with outgoing orientation volunteer for training, pls email governance@aasfmarin.org 
      2. Alison T volunteered, thank you!
  2. Treasurer – Jim B
    1. Group Contributions: $7102 > $6658 under budget for Sept; $133,198 > $20,790 under budget YTD
    2. Individual Contributions: $5261 > $86 under budget for Sept; $69,867 > $5680 over budget YTD
    3. Overall surplus / deficit: $3724 deficit > $4012 better than expected for Sept; $8538 deficit > $14,610 better than expected YTD
    4. Unrestricted Cash: $40,364 equal to approx 1.67x monthly operating expenses (up from 1.33)
    5. Financial rating for Sept is “Fair” but trending up
    6. Faithful Fivers: 1 additional member in September, total and avg contributions are up. Go to aasfmarin.org to become a faithful fiver! Our goal is to have 350 by year end
    7. November is Gratitude Month! 
    8. Isae: By deficit you mean YoY? 
      1. Jim: No we forecast for this deficit – we were expecting a greater loss for this year actually and were not as much  as we thought
    9. Charlie: looks like we only need 75 more people to reach faithful fivers goal! Central Office Bookstore – come in and buy books and chips!
    10. Nikki: opportunity for meetings, if you put the link in the chat to order books, consider putting aasfmarin’s shop link – more people in the store = more people we can reach to be of service!

7:20   Intergroup Committee Reports (up to 2 minutes/report)

  1. The Point – John B
    1. November issue is posted online! 
    2. Word documents, audio files, artwork, we want it all!
    3. Ideas for December – 12th step, tradition, concept, anything AA-related email to point@aasfmarin.org
    4. Business meeting on 2nd saturday of month via zoom at noon
    5. New volunteer with editorial experience, looking for volunteers who can work with audio files
  2. SF Teleservice – Luke H
    1. Continued need for volunteers!
    2. Orientations held on the 3rd monday of every month at 6pm at central office
    3. Amending teleservice manual in progress
    4. Please make an announcement to your groups to volunteer. sfteleservice@aasfmarin.org 
  3. The Buzz – Alex S
    1. Still looking for content – specifically from committees so we can spotlight each one to plug service
  4. Ad-Hoc Inventory Committee – Chip G
    1. Feb 5 2022 inventory will take place in person in SF (subject to change if conditions warrant)
    2. Next committee meeting is Wed Nov 17 @ 7pm; all IGRs are invited to participate, login zoom info to follow
    3. Email to IGRs with contact info will go out with more info to join
  5. Public Relations – Peter M
    1. More opportunities for in-person outreach have occurred including sunday streets on 10/17
    2. Diversity / Inclusion Town Hall for later this year
    3. Calling card is being distributed at recent in person events
    4. Literature stamp is close to completion
    5. Committee needs support with outreach to local media outlets
    6. Next mtg Mon 11/8 @ 7pm – new speaker workshop / orientation at 630pm that same evening. Email sfpr@aasfmarin.org for info and to get involved!
  6. Archives Committee – Mike 
    1. Repository for archival dox that are submitted donated to central office
    2. 3rd sunday of the month in person also zoom meeting is open at 12pm
  7. Fellowship Committee – Elena R
    1. Reminder that if people are interested in volunteering please email fellowship@aasfmarin.org
    2. Looking for a new incoming chair as Elena transitions out of chair role
  8. Sunshine Club – Kate K
    1. In person meetings not happening at the current time but phone calls happening around the clock
    2. Next business meeting will be virtual on Sun 11/7 @ 7pm on Zoom
    3. Email sunshine@aasfmarin.org for info or to volunteer – need more Marin volunteers! Please share at local groups about Sunshine Club
  9. HelpChat – Caitlin P
    1. Orientations on 3rd tuesday at 5pm
    2. Lots of room for new volunteers! 
    3. 11pm-7am is down time we are looking for people to cover during this period!

7:36   Service Committee Liaison Reports (up to 2 minutes/report)

  1. SF General Service – Alison T
    1. Fall inventory assembly kicks off Fri evening (English/Spanish interpretation provided) all are welcome!
    2. 71st general service conference final report available by mail, PDF or pick up at central office
    3. New literature for groups practicing 1st tradition
  2. Marin Teleservice – Jillian E
    1. New volunteer orientation @ 630 on 11/23
    2. 10 available shifts 
    3. All coordinator positions filled!
  3. Marin General Service – Molly M
    1. PRAASA 2024 logo challenge – submit design by 12/31 to praasa2024ao@gmail.com
    2. Marin GS hosts a 12 concepts study on 1st Tuesday of the month
    3. Gratitude AA and Al-Anon event on 11/21 430-630p on zoom! 

7:43   Old Business

  1. Adding an Intergroup Representative to the ED Search Committee
    1. No submissions for volunteers from IG, and in interest of time moving forward with Lara who will help in search
    2. Charlie: next phase is beginning soon
  2. Returning to In Person Meeting (continue discussion)
    1. St Andrew’s in Marin – currently no protocols beyond what the county recommends, will need to test for efficacy of hybrid option
    2. Unity SF – ready for come back anytime, hybrid option available, will need to sign in and “attest they are symptom free”, mask requirement
    3. Alison T: Eating? Considerations for in-person to think about
    4. Claudia M: As a mom of 2 kids, I would rather have a hybrid meeting; if it went back to in person only, I wouldn’t be able to do it; I want to stay involved so I am definitely in favor for hybrid
    5. Charles: yes to moving back to in-person
    6. Judy W: All together in one group in one person? Sometimes in Marin and sometimes SF?
      1. Answer: Yes – once a quarter is in Marin, otherwise meet in SF
      2. Response: I’d be for it
    7. Kaitlin D: Hybrid would be appreciated!
    8. Melissa F: A lot is still unknown re: COVID, I am in favor of caution where other people’s heath is concerned; I want to also acknowledge that I really miss in-person meetings; in favor of hybrid option
    9. Lisa B: I support hybrid, gives everyone their own choice
    10. Nancy P: So grateful that hybrid is being given consideration; going forward we would have so much more participation, less barriers when hybrid; how to make it work? Go one step at a time 
    11. Charles M: Hybrid option – concerns about a hybrid becoming basically in person and then the zoom attendees are left to moderate on their own; we should address that from the beginning to help mitigate
    12. Temperature taking poll to see if IG or IG Committee Chairs would consider? This is not a vote – 52 respondents – 90% in favor of a hybrid option; 33% would come to in person very likely, 19% somewhat likely, 27% not sure, 13% not very likely, 10% not at all
  3. Chip G: facilitator with a lot of experience advised an in-person inventory is likely to be more productive than online, wondering how people feel in person versus online / hybrid?
    1. Temperature taking poll – this is not a vote – 35 respondents – 37% very likely to attend online, 17% very likely to attend in-person
  4. More discussion
    1. Isae: appreciating the technology aspect of bringing Marin and SF closer for these meetings online
    2. Lisa: Is there anyone put forward as a candidate for Executive Director?
      1. Charlie: yes we have a dozen resumes submitted and some great candidates to move forward with soon

8:09   New Business

  1. n/a

8:10   What’s On Your Mind

  1. Alison T: Thinking about faithful fivers, it feels traditional and has a wonderful legacy; is there a way to speak about it and make it contemporary for the newer or younger population coming into AA? Curious about people’s thoughts
  2. Jackie B: Grapevine news – the PDF of 12 and 12 online has been updated with 2 revisions made at last GS conference; also Grapevine podcast!
  3. Kaitlin D: Faithful Fivers, I say it’s a nice way to give automatic payment and don’t have to think about it
  4. Alex B: Past issues of the Buzz and the Point, working on restoring issues of the Point going back to year 2000, it takes some time but will be cool
  5. Elaine M: Meeting schedules, how are they coming along? 
    1. Nikki: I don’t think there will be a large amount available at the moment – meeting guide app is available with zoom login
  6. Sarah D: Buzz coming out earlier in the day on Friday or on Thursday night even? Would be helpful 
  7. Jaime: Want to just note there were some controversial points made and bringing in outside issues during this meeting that might have been offensive to some
  8. Consensus to close the meeting early at 8:20pm

8:20   Targeted Message

  1. Gear up for Gratitude Month
  2. Buy Literature through Central Office
  3. Be a Faithful Fiver
  4. Subscribe to the Buzz!

Adjourn with the Responsibility Statement

Next Intergroup Meeting is Wednesday, December 1st, 2021. Our monthly meeting will continue to be held online per local guidelines from the health department until further notice. Please email development@aasfmarin.org with any questions.

November 2021 Intergroup Meeting Treasurer’s Narrative 

Figures for Month Ending September 30, 2021

CONTRIBUTIONS:

Group Contributions for the month were $7,102 which was under budget (or “worse than expected”) by $6,658. 

Group Contributions year to date were $133,198 which were $20,790 under budget (“worse than expected”)

Individual Contributions for the month were $5,261 which was under budget (or “worse than expected”) by just $86. 

Individual Contributions year to date were $69,687 which was $5,680 over budget (or better than expected)

Individual contributions are no longer making up for the unexpected reduction in group contributions 

SURPLUS or DEFICIT:

IFAA experienced a deficit (or loss) of <$3,724> for the month. We budgeted (or anticipated) a deficit of <$7,736> so overall loss was $4,012 better than expected.  

Year to date our deficit (total revenue minus total expenses) was <$8,538>. While this may seem poor, we were expecting and had budgeted a total loss by this time of year of <$23K> so our year to date September deficit was $14,610 better than expected.

Technical expenses are still under budget by $13,024 year to date, which was the primary reason our operating loss wasn’t as bad as expected  

TREASURY MATTERS:

Unrestricted Cash (in addition to 6 Mo. Prudent Reserve) was $40,364 or 1.67 months of total expenditures up from 1.33 months in August.  

Unrestricted Cash essentially funds our operating loss, so this is expected. In addition, a non-profit which continually “profits into cash” ultimately loses non-profit status. 

OVERALL RATING: FAIR (but trending up)

FINANCIAL RATING SYSTEM 

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  

GOOD: We are meeting our budget.  Our net income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and year to date, so our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses. 

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses.

15 10, 2021

Intergroup News | October 2021

Intergroup Meeting Proposed Minutes
Wednesday, October 6th, 2021, 7-8:30 PM

The following are Proposed Minutes (i.e. not yet approved) from the Intergroup Meeting held on Wednesday, October 6, 2021.

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00   Getting Started
  • Open with the Serenity Prayer
  • Call to order. Statement of Purpose
  • Review the minutes and agenda
  • Roll Call
    • 61 groups represented: 41 from San Francisco, 20 from Marin

  • New IGRs, Visitors, AA Anniversaries
    • New IGRs: Claudia M
    • Visitors: Jackie B (Chair of SFGS), Lisa B
    • Anniversaries: Kathleen C – 35 years, Amy R – 6 years, Charles M – 7 years, Ayn P – 43 years
  • Approval of agenda (housekeeping item)
    • Second: Caitlin
  • Approval of last month’s Intergroup Meeting minutes (housekeeping item)
    • Gabrielle: I just wanted to make a correction to a meeting name in the roll call from last month’s minutes. The correct group name is “People of Color and Allies”
    • Second: John
7:15   Officer Reports
  1. Board Chair – Charlie
    1. Charlie acknowledged the misinformation around Executive Director Maury P’s departure due to how we announced it in the Buzz, we apologize; Maury is still working in the position of Executive Director as we work to find a replacement – has given much notice and is leaving on excellent terms with the board
    2. Executive Director Hiring Process – we are still taking resumes; there have been a few sent in and are about to do phone screens for those; after phones screens will come 1st round interviews with the executive committee – ideally this will happen next week; 2nd round of interviews will then take place and will consist of an IGR sitting in, a member of the executive committee and a special worker from central office; there is a standardized rubric we will be using to keep track of each candidate the same way; after a candidate is chosen, there will be a final interview with the full board of directors
    3. Board seat opening – Lara has resigned from the Governance Committee, Luke H to describe process of filling that seat
    4. Luke H: I spoke extensively to Lara before resignation to get a sense of what they thought might be the best for the board moving forward. It was discussed that the committee is looking to fill this role with an open call for any interested IGR to step forward and submit interest (email governance@aasfmarin.org); Governance will respond to interested IGRs with statements of interest to be filled out and returned, and then interviews will be scheduled
      1. The committee discussed at length several ideals that would be excellent to have in a potential candidate – these are not prerequisites, nor will they preclude those who don’t have them, but are just ideas to help make the committee more inclusive, diverse, and representative of the larger fellowship; to include a wider range of opinions and experiences would be beneficial to everyone
        1. Representation from Marin
        2. People of color
        3. Women, especially women of color
      2. Charlie: we would love someone with experience in finance or accounting as well, if possible
  2. Treasurer – Jim B
    1. Group Contributions: $15,709 > $355 worse than expected for Aug; $126,097 > $14,132 below expected YTD
    2. Individual Contributions: $5025 > $8011 worse than expected for Aug; $64,606 > $5766 better than expected YTD
    3. Overall surplus / deficit: $2276 deficit > $4608 worse than expected for Aug; $5088 deficit > $10,303 better than expected YTD
    4. Unrestricted Cash: $35,498 equal to approx 1.33x monthly operating expenses
    5. Financial rating for Aug is “Fair”
    6. Become a Faithful Fiver! 4 members down in Aug, go to aasfmarin.org contribution page and sign up
    7. Gratitude Month is in November and is when we typically make up for the deficit seen at this time of year; tell your groups if you can make a contribution above and beyond prudent reserve to please do so
    8. Darryl: What is our prudent reserve
    9. Jim: Operating Expenses which are $159,931 
    10. Darryl: Not including restricted cash?
    11. Jim: Correct
    12. Isae: “worse than / better than expected” is this based on year over year numbers or a projected budget?
    13. Jim: we do a budget based on YoY, hard to tell right now because the last year was highly unusual and so the year over year is affected by that
7:30   Intergroup Committee Reports (up to 2 minutes/report)
  1. The Point – John B.
    1. Hyper local version of the grapevine
    2. Submissions can be audio or word doc
    3. Oct issue is up on the website!
    4. Looking for new content always – for November, some ideas – it’s the 11th month so consider 11th step/tradition/concept, “i am powerless but not helpless”
  2. The Buzz – Alex S.
    1. Service Committees – please send the Buzz your content! We’re starting a “service committee spotlight” series to help liven the interested in service
  3. Archives – Mike
    1. Come join! We have a box full of stuff that was given to Archives but is not anything the Archives can really use – if you’re interested in looking through it (books, cds, cassettes, random stuff), come check it out before it gets donated
  4. Tech Committee – Alex B
    1. Be sure to keep updating your meetings on the website’s meeting finder
    2. Printed schedules – we want a nice formal printed one of course, but there are so many changes happening to meetings so quickly, we are trying to figure out a way to do a quick custom print that is cost effective
  5. Public Relations – Peter
    1. Meet on second monday of month on zoom we have a new speaker workshop at 630 and committee mtg right after
    2. In person event on sept 17th thru catholic church it was a re entry event for those who were incarcerated, lots of contacts made there for potential presentations
    3. Sunday Streets on Oct 17th 
    4. Diversity and Inclusion town hall coming up
    5. Calling card is ready!
    6. Committee needs support with outreach to local media outlets
  6. SF Teleservice – Luke H.
    1. 3rd monday orientations every month on zoom
    2. Continued need for volunteers! There are currently 40 shifts a month we need help with
    3. Still revamping service manual to update
    4. There is a Daily Coordinator position open for Sundays – if you’ve done Teleservice or know someone who has, great way to be of service!
  7. Ad-Hoc Inventory Committee – Chip G.
    1. Next committee meeting is Wed 10/13 at 7pm on zoom
    2. Facilitator secured and all IGRs invited to participate
    3. At this meeting we will talk about time and place for the inventory along with a discussion of topics
  8. Accessibility Committee – Nancy P.
    1. First kickoff meeting was last week, will continue to meet once a month
    2. If you know an alcoholic who has ever felt like they weren’t safe, or didn’t belong, or couldn’t get into a meeting, please come to our Oct 20th mtg 
    3. access@aasfmarin.org email address
7:40   Service Committee Liaison Reports (up to 2 minutes/report)
  1. Marin Teleservice – Jillian E.
    1. Meeting 4th tuesday of the month at marin alano club – will go back to zoom only soon
    2. There is a Wednesday Coordinator position open
    3. Get your sponsees, friends, fellows to fill in for teleservice shifts!
  2. SF General Service – Alison T. 
    1. 10/9 Unity Day! 3 legacies panel, workshops and orientations by IG committees, Safety in AA workshop
    2. English-Spanish interpretation will be provided throughout
    3. New Service Flyer on Safety and AA is now available for groups that want to use it!
    4. District inventory on 11/9 any AA in SF is welcome to join and participate
  3. Marin General Service – Molly M
    1. Marin Unity Day on 10/16 in person at noon – there will be a potluck with food and music and will also be on zoom
    2. PRAASA 2024 Logo Challenge submit your logo by Dec 31 Praasa2024ao@gmail.com
    3. 12 concepts on the 1st tuesday of the month
    4. 9th step workshop this saturday hybrid meeting
8:05   Old Business
  1. None
7:52   New Business
  1. Adding an Intergroup Representative to the Executive Director Search Committee
    1. Criteria for consideration: experience in HR, recruiting, interviewing, hiring; must be current IGR; available to join interviews in the evening M-F
    2. Due date to submit an application is 10/22
    3. Will be brought to vote at the 11/3 IG meeting
    4. Kathleen: Thank you Charlie and the board for accepting the pitch for an IGR to be on committee!
7:55   What’s On Your Mind
  1. Scott B: question for General Service (Jackie B provided email in chat to Scott – they connected to get question answered)
  2. John R: In my home group, we’ve gone hybrid – I have noticed a dramatic drop in in-person attendance for our meeting; is this happening to all of you guys too or just our meeting?
  3. Kaitlin D: I think for the website we should have a page that lists commitments and sobriety requirements for both meetings and committees so people can go to one place to find these things listed
  4. Charles M: back to in-person at war memorial building on Sunday @ 12pm- great meeting there’s a big screen and excellent to interact with zoom fellows as well come join us!
  5. Lisa B: Sad Maury is leaving. I want to thank everyone for their service. Addressing drop in attendance, for us it was that people were getting lax on wearing masks and it freaked some other people out maybe that could be a reason
  6. Carol W: I’ve also been considering no longer attending a meeting that went back in person also because of the masks issue
  7. Jackie B: SF Unity Day! And Marin Unity Day! Plug for everyone to attend
  8. Alison T: I’ve experienced the thing about low attendance; does feel weird even the attendance on Zoom is dropping; feels scary
  9. Nancy P: meeting attendance is something i’ve also been concerned about – hybrid meetings i’m going to the attendance has been much better
  10. Molly M: Thank you for including Marin with your announcements!
  11. Alex B: would be great to combine Marin and SF events
  12. Charlie B: wanted to follow up regarding the website; my homegroup tested it and it went really well!
8:10   Targeted Message
  1. Support Intergroup by Gearing up for Gratitude Month & Becoming a Faithful Fiver
  2. Discuss the IG Inventory with your Group
  3. Unity Day is coming in SF & Marin:  10/9 SF Unity Day and 10/16 Marin Unity Day
  4. Subscribe to the Buzz!
  5. Group conscience to end the meeting early: resounding YES from the crowd
8:11   Adjourn with the Responsibility Statement

Next Intergroup Meeting is Wednesday, November 3, 2021. Our monthly meeting will continue to be held online per local guidelines from the health department until further notice. Please email development@aasfmarin.org with any questions.

October 2021 Intergroup Meeting Treasurer’s Narrative 

Figures for Month Ending August 31, 2021

CONTRIBUTIONS:

Group Contributions for the month were $15,709 which was under budget (or “worse than expected”) by $355. 

Group Contributions year to date were $126,097 which was $14,132 under budget (“worse than expected”)

Individual Contributions for the month were $5,025 which was under budget (or “worse than expected”) by $8,011. 

Individual Contributions year to date were $64,606 which was $5,766 under budget (or worse than expected)

Individual contributions are no longer making up for the unexpected reduction in group contributions 

 

SURPLUS or DEFICIT:

IFAA experienced a deficit (or loss) of <$2,276> for the month. We budgeted (or anticipated) a surplus of $2,333 so overall loss was <$4,608> worse than expected. 

 Year to date our deficit (total revenue minus total expenses) was <$5,088>. While this may seem poor, we were expecting and had budgeted a total loss by this time of year of <$15,411> so our year to date August deficit was $10,323 better than expected.

Technical expenses are still under budget by $10,759 year to date, which was the primary reason our operating loss wasn’t as bad as expected .

TREASURY MATTERS:

Unrestricted Cash (in addition to 6 Mo. Prudent Reserve) was $35,498 or 1.33 months of total expenditures.  

Unrestricted Cash essentially funds our operating loss, so this is expected. In addition, a non-profit which continually “profits into cash” ultimately loses non-profit status. 

OVERALL RATING: FAIR

FINANCIAL RATING SYSTEM 

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  

GOOD: We are meeting our budget.  Our net income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and year to date, so our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses. 

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. 

10 09, 2021

Intergroup News | September 2021

Intergroup Meeting Proposed Minutes
Wednesday, September 1st, 2021, 7-8:30 PM

The following are Proposed Minutes (i.e. not yet approved) from the Intergroup Meeting held on Wednesday, September 1, 2021.

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00   Getting Started

  • Open with the Serenity Prayer
  • Call to order. Statement of Purpose
  • Review the minutes and agenda
  • Roll Call
    • 62 groups represented: 38 from San Francisco, 24 from Marin

  • New IGRs, Visitors, AA Anniversaries
  • New IGRs: None
  • Visitors: Jackie B, visiting from SF General Service
  • Anniversaries: Brian C – 21 years, John R – 26 years, Karen G – 39 years! Happy Birthday!
  • Approval of agenda (housekeeping item)
    • Motion to Approve: Charles M
    • Second: Jerry G
  • Approval of last month’s Intergroup Meeting minutes (housekeeping item)
    • Motion to Approve: Brian C
    • Second: John R

7:15   Officer Reports

  1. Board Chair – Charlie B 
    1. Website Refresh presentation by Drew H
    2. Drew presented background on how the website refresh came to be and navigated through the site to show IGs what each page looks like
    3. Background: COVID really shifted things for the website in terms of the needs of the fellowship and also technology needs in order to really expedite many changes that needed to be done in terms of getting information to the fellowship, coordinating meeting changes, dealing with Zoom bombers and tech set up, sharing health orders and things that needed to be shared with great urgency
    4. Maury met with lots of IGs from around the country, what came of that essentially was the idea that we could have a suite of plugins to help and share with other Intergroups and fellowships so that they could implement some of the rapid changes we did during the pandemic
    5. Gathering of content for the website was coordinated with SFGS to make sure everything was reflected in accordance with our traditions and cooperating with other service entities
    6. Best practices for website: how do we engage our various users on the site? User profiles fall into buckets – newcomers, people looking for meeting info, members looking to be of service, and the professional community
    7. Largest icon on the homepage is “Find A Meeting” with the personas all underneath, some copy about who those personas are, more site map links at the bottom
    8. Literature links are connected directly to GSO to keep updated
    9. Currently working on service committee pages / sections to help tailor content and increase engagement with the various committees
    10. Call to action: IGRs please go to the site (was provided via chat during the meeting but is not included here since it is not yet live) please test it and click through things, we want your feedback, tell us if you find any bugs (send those to operations@aasfmarin.org please)! 
      1. Tell us what you like what you don’t like so we can continue to improve and change this website for the needs of our fellowship
    11. Many people expressed gratitude and excitement for this new website and kudos to Drew and his team for the job well done!
    12. Lisa B: What is in the Spanish version?
      1. Drew – thank you yes there is an “En Espanol” page specific to Spanish speaking AAs in SF/Marin
    13. Also the site works on mobile
    14. Ed: Is there a projection for the rollout?
      1. Drew – good question. Target was founders day and we are past that, but we want feedback from IGRs before officially rolling it out 
    15. Peggy: text is very small, is this due to the presentation or will it be this small on the browser?
      1. Drew – thank you, that is an excellent point. This is something we will be discussing with accessibility and how to best go about it – also it depends on the browser
    16. John R: is the design frozen or will it be continuing to change?
      1. Drew – It is not frozen – we will be continuing to update and improve this based on the needs expressed by everyone and as time goes on, we just wanted to get most of the static info out 
    17. Michele G: members and groups is where the buzz and point are but doesn’t say anything about literature, just linking to different areas
      1. Drew – thank you – That is feedback we got from committee chairs and definitely we are working on how to fix that
    18. Phil S: I want to request Bridging the Gap as a committee on there but I will send an email to operations to ask this
    19. Drew reminded everyone that this website won’t be static this will be a moving target as the needs of the committees and fellowship change we will continue to make changes
  2. Treasurer – Jim M.
    1. Group Contributions: 15,344 > 7,701 under budget for July and 13,777 under budget YTD
    2. Individual Contributions: 10,657 > 6,273 over budget for July and 13,777 over budget YTD (not a typo, just inexplicably close to the group contributions)
    3. Operating Expenses: 32,385 > 4,737 over budget for July and 16,389 under budget YTD
    4. Unrestricted Cash: 46,915 > equal to approximately 1.75x monthly operating expenses
    5. Rating for July 2021 is “Good”
    6. Operating at a bit of a loss (5k) but this is not super worrying YTD it’s actually at 2,800 and we were expecting to be at 17k based on history which we generally make up in Nov with gratitude month
    7. Faithful Fivers – July 2021 we’re at 280 can we get to 350 by the end of the year?! 
    8. Please look at the packet for detailed narrative, balance sheet and other financial info

7:30  Intergroup Committee Reports (up to 2 minutes/report)

  1. Tech Committee – Alex B. 
    1. Please continue to update your meetings on the website, thanks!
    2. Printed schedules – ad hoc generating PDF meeting list – food for thought: QR code on business cards? This would save money and it would be continually updated rather than having to re create a PDF and format it frequently
  2. The Point – John B.
    1. The September issue just dropped! 
    2. Always looking for new content – submit word or audio to point@aasfmarin.org
    3. October topic ideas: “turn the mess into a message” – “the steps are in order for a reason” – step 10 – tradition 10
    4. The Point meets on the 2nd sat of every month at 12p on zoom
  3. Archives – Mike
    1. Meeting in Central office on 3rd Sunday at 12 also zoom 
    2. Excited about the website refresh! There’s an opportunity here too for members of the fellowship to upload things of archival significance to the archives page
    3. Organizing everything: want to help us decide what to keep in the archives? Come join us!
  4. Public Relations – Rudy
    1. With changes to schools back in person this may bring opportunities to go back to do presentations in school at some point
    2. Info card / business card with contact info nearly ready for production and distribution
    3. Biggest need is more committee members!
    4. Monthly meeting on 2nd Monday at 7pm
  5. SF Teleservice – Luke H.
    1. Need volunteers!
    2. 3rd Monday at 6pm on zoom 
    3. Last month there was a significant revamp on the teleservice manual (welcome to join our business meeting just email sfteleservice@aasfmarin.org) to rewrite it
  6. Sunshine Club – Clayton B
    1. Due to COVID, unlikely to bring in person meetings to homebound members at this time – not totally saying no to those requests but they will be reviewed very seriously for best practices and to keep everyone safe
    2. Phone calls are still happening 
  7. Ad-Hoc Inventory Committee – Chip G.
    1. Selected a facilitator!
    2. Next meeting is 9/8 at 7pm! All IGRs are invited to participate
    3. Please email one question / topic to Chip G

7:45   Service Committee Liaison Reports (up to 2 minutes/report)

  1. SF General Service – Alison T. 
    1. Final Conference report from 71st Annual Conference is available to those interested (can provide recommendations for how to read this doc as well)
    2. Sat 10/9 is Unity Day! New volunteer orientations for IG committees from 11am-1pm. Safety workshop from 2pm-3:30pm
    3. CNCA will take inventory on Nov 6 at the Fall Assembly (occurs every 2 years) – asking for help to collect inventory questions from districts groups and members
  2. Marin Teleservice – Jillian E.
    1. Decided at last meeting Tues night that we’re going back to Zoom – still 4th Tues at 645 for orientation and business at 730 but no longer in person
    2. There’s an opening for a Wednesday coordinator until end of January, spread the word
  3. SF Bridging the Gap – Phil S.
    1. New SF specific pamphlets have been printed and are in Central Office 
    2. Work with Public Information at Recovery Day
    3. Cooperating with PI at upcoming 9/17 recovery fair archdiocese at St. Mary’s 
    4. We meet the 1st Tuesday of every month

7:55   Old Business

  1. No official old business to really discuss, we have Nancy from Accessibilities who can present (this was New Business last month)
  2. Nancy from Accessibilities
    1. SF/Marin Accessibility Committee kickoff meeting on Wed 9/15 at pm please join if you have opinions or suggestions! We want to hear from you!
    2. access@aasfmarin.org email is now working

8:04   New Business

  1. None

8:05   What’s On Your Mind

  1. A number of people noted that they are sad to see Maury leaving and also expressed gratitude for her service all these years.
  2. Charles M: WRLS is this weekend! Starts Friday at Noon – talking about accessibility, there will be ASL interpreters and have also secured access to workshops for deaf and deaf-blind members which is awesome!
  3. Jackie B: Flyer for SF unity day please share with your fellows!
    1. Side note: about the QR codes – I love tech but i’m not sure it will be able to reach everyone
  4. Jim B: Been through some stuff over the years and I’ve dealt with IG issues and there’s so much negativity happening behind the scenes right now – I am calling on people to email the board and ask Maury to rescind her resignation!
  5. Joel M: with the QR code, when would it be available? How to access?
    1. Alex B: the QR code idea is not in practice just as an idea for how to deal with the fact that meetings are changing so rapidly from week to week
  6. Group Conscience to end the meeting early? (Lots of yes signs from the crowd) Consensus to end the meeting early at 8:19pm

8:19   Targeted Message

  1. Please submit in person meeting listings
  2. Join a committee 
  3. Subscribe to the Buzz!

Adjourn with the Responsibility Statement

Next Intergroup Meeting is Wednesday, October 6, 2021. Our monthly meeting will continue to be held online per local guidelines from the health department until further notice. Please email development@aasfmarin.org with any questions.

Treasurer’s Report
Month Ended July 2021

For July 2021, Gross Profit (Income minus COGS) was $26,691 which was under budget by $3,253 due to lower than expected Contributions. Gross Profit was $1,432 under budget year to date. 

Total Expenses for July were $32,385, over budget by $4,737. Total Expenditures are $16,389 under budget year to date. This was primarily due to lower technology expenditures awaiting budget approval; but expenses were under budget in every category. 

The result was still a net loss of $5,414 for the month, $7,900 worse than expected (under budget). This leaves the fellowship with a $2,813 net loss year to date ($14,931 over budget).

Group Contributions for July were $15,344, under budget by $7,701. Group contributions are $13,777 under budget year to date. Individual Contributions for July were $10,657, over budget by $4,384. Individual contributions are $13,777 over budget year to date. 

Total Unrestricted Cash on the Balance Sheet as of July 2021 is $46,915 which is 1.75x of monthly operating expenses. 

Financial rating for July 2021 is “Good”.

OVERALL RATING: GOOD

INTERGROUP FINANCE RATING SYSTEM 

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”.  Generally speaking, here are the definitions of those terms:

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are running at roughly $26K/month, so an unrestricted cash balance above $52K ranks excellent. The last “excellent” rating was May of 2021.

GOOD: We are meeting our budget.  Our net income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances. Intergroup was last rated “good” in June 2021.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses. 

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in December 2016.

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