This is an unofficial summary of the April 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website www.aasf.org.
Our intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.
The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.
The meeting was held on Wednesday, April 3, 2019, at 1187 Franklin St. in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The March 2019 minutes and the April 2019 agenda were approved.
Board Chair, John R. Alan G. was elected by the Board to the open board seat. The election needs to be approved by Intergroup. Regular Board Elections are in June. We have four at-large seats to fill. The Treasurer position is also open. Send Statements of Interest to email@example.com. Question: Is the Treasurer a member of the Board? Answer: Yes.
Treasurer, Alix F. – Pete F. is doing readout (See handout.) Our overall rating is Excellent.
Executive Director, Maury P. Fun Fact – Tomorrow (April 4) is the 80th Anniversary of the publishing of the Big Book. Tonight we have fewer printed copies of meeting material to conserve paper; the agenda, minutes and financials were emailed in advance. We have a request from GSO for more male Corrections Correspondence from our members. There are over 200 male members in prison requesting correspondents and we don’t have enough volunteers to pair with them. Q: What can Inmates ask about? A: We have no way of knowing that. Question from Lucy: Do they need women for prison correspondence? Answer: Not as many as men are assigned to men and women to women with no wait list for women. This is a reminder the International Conference will be in Detroit in 2020. We are starting to post information on our website and aa.org. The AA Grapevine is looking for stories about Accessibility Issues. We passed around a list of meetings we have not had contact with in the past year. We are asking all IGRs to sign up to check out meetings and reach out to them about registering their secretary and treasurer. Spring San Francisco and Marin schedules are now available. Oops! The date is wrong on the Marin Schedule (2018 instead of 2019), however, all meeting information is correct. Printed material about Intergroup, Central Office and “What AA Does/Does Not Do” is being passed out for outreach along with the Secretary’s Monthly for secretaries to read during their meetings.
Intergroup Committee Reports
Technology Committee, Taran R. Still looking for volunteers (especially WordPress admins and graphic designers). Regarding the aasfmarin.org migration: all aasfmarin.org email addresses now resolved, however, any aasf.org emails still work. You can contact us at firstname.lastname@example.org.
SF Teleservice, Karen R. On April 20, we will host a Volunteer Appreciation Brunch for current volunteers followed by an 11:00 am speaker meeting and 12:00 pm Orientation open to all. There is a one-year sobriety requirement for SF Teleservice.
The Point Editorial Committee, John B. The Point Committee meets on the 2nd Saturday at 12:30 pm. Contact us at email@example.com for submissions (April 22 deadline). Notes from our last Committee meeting are: continuing to use First Name Last Initial in all bylines. Any links within the stories and articles will only connect to A.A. websites. Faithful Fivers and Memorials/Anniversaries are back in The Point. We will be making a new business proposal for a limited print run to get The Point into places that do not have Internet access.
Archives, Kim S. Our next “History in A.A.” series will be “Women’s Part II” on Sunday, May 5 at Mission Fellowship, 2900 24th Street in San Francisco, 4:00 pm to 6:00 pm. There is a flyer. We will need help setting up A/V tech to help a speaker virtually attend the event.
Marin Teleservice, Jillian E. Our Annual Spaghetti Feed will be on Sunday, April 28, starting with dinner at 5:00 pm. It will take place at the Whistle Stop Café, 930 Tamalpias Avenue in San Rafael. There has been confusion over times the Marin line will switch to the SF Teleservice. Please inform San Francisco volunteers that they may be answering calls on the Marin line.
Orientation, Trevor J. Our committee needs help. Tonight there were five new IGRs. We have passed around the Buddy Sheet in order to help new IGRs make sense of the process.
Sunshine Club, Ann M. We have two new Co-chairs for Sunshine: David for San Francisco and Clayton coordinating in Marin. In the past month, six meetings were taken 8 meetings to the infirm.
Service Committee Liaison Reports
District 6 Liaison, Steve We have been thinking of starting to do outreach to missing meetings.The weekend of April 13 and 14 will be the Pre-Conference Assembly 2019 in Santa Rosa. GSRs should be getting group consciences around the new 75 proposals being sent to the Conference.
Marin PI/CPC, Andrew Our last Speaker Orientation had a lot of people in attendance and we were able to fill positions. We are looking to create liaisons with other committees.
Marin Teleservice, Carlo Reminded everyone about the Spaghetti Feed.
Marin H&I, Karen We have 11 new inductees. The 46th Annual H&I Conference will take place May 3 –to 5 in Vallejo.
SF H&I, Robert Later in April is a NorCal H&I Pilot Program titled “Visitation and Sponsorship at San Quentin” on Saturday, April 27 at the East Bay Central Office. Right now, lots of H&I meetings are going dark in San Francisco. Our regular orientation is on the 3rd Saturday monthly at 11:00 am at Mission Fellowship. Also coming up, is an evening orientation on April 25, 6:00 pm, at Central Office.
Motion to Confirm Alan G. as Board Member. A vote was taken and 36 approved (motion passes).
Governance Committee, Taran R. Regarding Stakeholder Voting Rights: According to our Bylaws “Committee chairs must be approved by a majority vote of Intergroup Representatives and a majority vote of the Board.” Along those lines, we would like to resume the process of having proper elections for Committee Chairs and for you all to consider giving them voting rights. Currently, only Intergroup Reps vote. Q: What is currently happening? A: Committees vote on their own chairs and unless the Chairperson remains an IGR, they give up their votes
Outreach and Connectivity Report Back, Maury P. Since our last meeting, 18 people registered as Trusted Servants, some from the list that was passed around. We will talk more about outreach possibilities when we have more time.
Reports from people who did outreach:
Andrew: Went to groups who he knew and gave them love.
Peggy: Explained to chairs of meetings that she knew didn’t have representation and explained why they should register. We are accepting the fact that people don’t know what Intergroup does.
Intergroup Committee Fair, Part I
Broke up the meeting to hear from each of the following committees: Sunshine Club, PI/CPC, Board of Directors, Fellowship and HelpChat. Each committee chair explained what their committee does and answered questions from each small group. Feedback:The overall consensus was positive.
Jillian: Need to have a representative from both Marin and San Francisco committees when there are two and both can go around together. Five groups and five minutes were good numbers. It was helpful to communicate if needs were for volunteers or committee members (or both). Add Orientation date and time to cheat sheet. Next time, we will hear from a few more Intergroup Committees.
What’s On Your Mind?
Marin Alano Club will have a service workshop 2:00 pm to 5:00 pm on Saturday, April 20.
- Communicate what Intergroup is and does
- Each of us is part of the Outreach Committee
- Founder’s Day is coming: Saturday, June 8, 2019
- SF Teleservice Outreach Event, April 20, 2019 at 11:00 am, 777 Brotherhood Way, San Francisco
- Open Board and Treasurer Positions; submit Statements of Interest
Adjourn with the Responsibility Statement
Next Intergroup Meeting: Wednesday, May 1, 2019, 7:00 pm, at St. Andrew’s Presbyterian Church, 101 Donahue Street in Sausalito. Orientation is at 6:00 pm, dinner is served at 6:30 pm.
Month Ended February 2019
For February 2019, Total Revenue was $23,661, this was over budget by $7,159 due to higher than expected group contributions combined with ticket sales for the play.
Total Operating Expense for February was $27,460, over budget by $4,719 mainly due to timing of expenses from the play.
The result is a Net Operating Deficit of $3,482 for the month. Combined with last month’s surplus, this leaves the fellowship with a $9,935 surplus year to date.
Group Contributions for February were $15,335, over budget by $5,085. Individual Contributions were $2,570, under budget by $1,032.
Total Unrestricted Cash for February 2019 was $84,449, an decrease of $4,524 from January 2019. Unrestricted Cash is over 3 months of operating expenses.
The rating for February 2019 is “Excellent”.
OVERALL RATING: Excellent
INTERGROUP FINANCE RATING SYSTEM
Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”. Generally speaking, here are the definitions of those terms:
EXCELLENT: We exceeded our budget. Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances. Operating expenses are roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month. The Intergroup
rating has been “excellent” since December 2016.
GOOD: We are meeting our budget. Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.
FAIR: We are not meeting our budget. Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.
POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.