Category Archives: Intergroup News

The Intergroup is a nonprofit membership organization representing all registered A.A. groups in San Francisco and Marin. Intergroup provides services such as an online and printed schedule, 24-hour teleservice, the bookstore, local publications, and service opportunities. Meetings are the first Wednesday of each month. All are welcome. See calendar for details.

Intergroup News | April 2019

This is an unofficial summary of the April 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website www.aasf.org.

Our intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, April 3, 2019, at 1187 Franklin St. in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The March 2019 minutes and the April 2019 agenda were approved.

Standing Reports

Board Chair, John R. Alan G. was elected by the Board to the open board seat. The election needs to be approved by Intergroup. Regular Board Elections are in June. We have four at-large seats to fill. The Treasurer position is also open. Send Statements of Interest to governance@aasf.org. Question: Is the Treasurer a member of the Board? Answer: Yes.

Treasurer, Alix F. – Pete F. is doing readout (See handout.) Our overall rating is Excellent.

Executive Director, Maury P. Fun Fact – Tomorrow (April 4) is the 80th Anniversary of the publishing of the Big Book. Tonight we have fewer printed copies of meeting material to conserve paper; the agenda, minutes and financials were emailed in advance. We have a request from GSO for more male Corrections Correspondence from our members. There are over 200 male members in prison requesting correspondents and we don’t have enough volunteers to pair with them. Q: What can Inmates ask about? A: We have no way of knowing that. Question from Lucy: Do they need women for prison correspondence? Answer: Not as many as men are assigned to men and women to women with no wait list for women. This is a reminder the International Conference will be in Detroit in 2020. We are starting to post information on our website and aa.org. The AA Grapevine is looking for stories about Accessibility Issues. We passed around a list of meetings we have not had contact with in the past year. We are asking all IGRs to sign up to check out meetings and reach out to them about registering their secretary and treasurer. Spring San Francisco and Marin schedules are now available. Oops! The date is wrong on the Marin Schedule (2018 instead of 2019), however, all meeting information is correct. Printed material about Intergroup, Central Office and “What AA Does/Does Not Do” is being passed out for outreach along with the Secretary’s Monthly for secretaries to read during their meetings.

Intergroup Committee Reports

Technology Committee, Taran R. Still looking for volunteers (especially WordPress admins and graphic designers). Regarding the aasfmarin.org migration: all aasfmarin.org email addresses now resolved, however, any aasf.org emails still work. You can contact us at tech@aasfmarin.org.

SF Teleservice, Karen R. On April 20, we will host a Volunteer Appreciation Brunch for current volunteers followed by an 11:00 am speaker meeting and 12:00 pm Orientation open to all. There is a one-year sobriety requirement for SF Teleservice.

The Point Editorial Committee, John B. The Point Committee meets on the 2nd Saturday at 12:30 pm. Contact us at thepoint@aasf.org for submissions (April 22 deadline). Notes from our last Committee meeting are: continuing to use First Name Last Initial in all bylines. Any links within the stories and articles will only connect to A.A. websites. Faithful Fivers and Memorials/Anniversaries are back in The Point. We will be making a new business proposal for a limited print run to get The Point into places that do not have Internet access.

Archives, Kim S. Our next “History in A.A.” series will be “Women’s Part II” on Sunday, May 5 at Mission Fellowship, 2900 24th Street in San Francisco, 4:00 pm to 6:00 pm. There is a flyer. We will need help setting up A/V tech to help a speaker virtually attend the event.

Marin Teleservice, Jillian E. Our Annual Spaghetti Feed will be on Sunday, April 28, starting with dinner at 5:00 pm. It will take place at the Whistle Stop Café, 930 Tamalpias Avenue in San Rafael. There has been confusion over times the Marin line will switch to the SF Teleservice.  Please inform San Francisco volunteers that they may be answering calls on the Marin line.

Orientation, Trevor J. Our committee needs help. Tonight there were five new IGRs. We have passed around the Buddy Sheet in order to help new IGRs make sense of the process.

Sunshine Club, Ann M. We have two new Co-chairs for Sunshine: David for San Francisco and Clayton coordinating in Marin. In the past month, six meetings were taken 8 meetings to the infirm.

Service Committee Liaison Reports

District 6 Liaison, Steve We have been thinking of starting to do outreach to missing meetings.The weekend of April 13 and 14 will be the Pre-Conference Assembly 2019 in Santa Rosa. GSRs should be getting group consciences around the new 75 proposals being sent to the Conference.

Marin PI/CPC, Andrew Our last Speaker Orientation had a lot of people in attendance and we were able to fill positions. We are looking to create liaisons with other committees.

Marin Teleservice, Carlo Reminded everyone about the Spaghetti Feed.

Marin H&I, Karen We have 11 new inductees. The 46th Annual H&I Conference will take place May 3 –to 5 in Vallejo.

SF H&I, Robert Later in April is a NorCal H&I Pilot Program titled “Visitation and Sponsorship at San Quentin” on Saturday, April 27 at the East Bay Central Office. Right now, lots of H&I meetings are going dark in San Francisco. Our regular orientation is on the 3rd Saturday monthly at 11:00 am at Mission Fellowship. Also coming up, is an evening orientation on April 25, 6:00 pm, at Central Office.

New Business

Motion to Confirm Alan G. as Board Member. A vote was taken and 36 approved (motion passes).

Governance Committee, Taran R. Regarding Stakeholder Voting Rights: According to our Bylaws “Committee chairs must be approved by a majority vote of Intergroup Representatives and a majority vote of the Board.” Along those lines, we would like to resume the process of having proper elections for Committee Chairs and for you all to consider giving them voting rights. Currently, only Intergroup Reps vote. Q: What is currently happening? A: Committees vote on their own chairs and unless the Chairperson remains an IGR, they give up their votes

Old Business

Outreach and Connectivity Report Back, Maury P. Since our last meeting, 18 people registered as Trusted Servants, some from the list that was passed around. We will talk more about outreach possibilities when we have more time.

Reports from people who did outreach:

Andrew: Went to groups who he knew and gave them love.

Peggy: Explained to chairs of meetings that she knew didn’t have representation and explained why they should register. We are accepting the fact that people don’t know what Intergroup does.

Intergroup Committee Fair, Part I

Broke up the meeting to hear from each of the following committees: Sunshine Club, PI/CPC, Board of Directors, Fellowship and HelpChat. Each committee chair explained what their committee does and answered questions from each small group. Feedback:The overall consensus was positive.

Jillian: Need to have a representative from both Marin and San Francisco committees when there are two and both can go around together. Five groups and five minutes were good numbers. It was helpful to communicate if needs were for volunteers or committee members (or both). Add Orientation date and time to cheat sheet. Next time, we will hear from a few more Intergroup Committees.

What’s On Your Mind?

Marin Alano Club will have a service workshop 2:00 pm to 5:00 pm on Saturday, April 20.

Targeted Message

  • Communicate what Intergroup is and does
  • Each of us is part of the Outreach Committee
  • Founder’s Day is coming: Saturday, June 8, 2019
  • SF Teleservice Outreach Event, April 20, 2019 at 11:00 am, 777 Brotherhood Way, San Francisco
  • Open Board and Treasurer Positions; submit Statements of Interest

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, May 1, 2019, 7:00 pm, at St. Andrew’s Presbyterian Church, 101 Donahue Street in Sausalito. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Treasurer’s Report

Month Ended February 2019

For February 2019, Total Revenue was $23,661, this was over budget by $7,159 due to higher than expected group contributions combined with ticket sales for the play.

Total Operating Expense for February was $27,460, over budget by $4,719 mainly due to timing of expenses from the play.

The result is a Net Operating Deficit of $3,482 for the month. Combined with last month’s surplus, this leaves the fellowship with a $9,935 surplus year to date.

Group Contributions for February were $15,335, over budget by $5,085. Individual Contributions were $2,570, under budget by $1,032.

Total Unrestricted Cash for February 2019 was $84,449, an decrease of $4,524 from January 2019. Unrestricted Cash is over 3 months of operating expenses.

The rating for February 2019 is “Excellent”.

OVERALL RATING: Excellent

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”. Generally speaking, here are the definitions of those terms:

EXCELLENT: We exceeded our budget. Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances. Operating expenses are roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month. The Intergroup
rating has been “excellent” since December 2016.

GOOD: We are meeting our budget. Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget. Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.

Intergroup News | March 2019

This is an unofficial summary of the March 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website www.aasf.org.

Our intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, March 6, 2019, at the First Unitarian Universalist Church,

1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The February 2019 minutes and the March 2019 agenda were approved.

Standing Reports

Board Chair, John R. Board Elections will be in June. We have 3 at-large positions, and the  Treasurer position will also be open as of July 1. Submit your Statement of Interest to board@aasf.org if interested. Consider being a Faithful Fiver; it’s a  great way to support Intergroup/Central Office. We want to thank Maury for 17 years as Central Office E.D. (who just celebrated 30 years of sobriety).

Treasurer, Alix F. The year 2018 was strong and our rating remained at “Excellent.” We upped our Prudent Reserve to 6 months (see report).

Executive Director, Maury P. We need volunteers for Central Office because there are 4 open shifts plus we need substitute volunteers. If interested, please call to schedule a training shift. What are thoughts on eliminating hard copies of the agenda? If anyone feels strongly about it, please email maury@aasf.org. Sign up for outreach and connectivity. We have circulated lists of groups for IGRs to visit. We will send support materials to you before going to meetings. Box 459 published an article about Special Purpose Groups. We have Blue Cards that describe our Primary Purpose for meetings. The Statement of Interest in taking a Board Position are in the link that was emailed to you and is also on aasfmarin.org. Question: Would you still bring small number of Agendas? Answer: Yes. Question: Can more than one secretary register? Answer: Yes.

Intergroup Committee Reports

The Point, John B. Michael P. posted a PDF version of The Point for easy printing. We are putting a call out for someone to print some issues for the Dry Dock. We are looking for submissions about spiritual practices or meditation. We meet the 2nd Saturday at 12:30 pm at Central Office.

The Buzz, Ann-Marie C.  A link to The Point will be in The Buzz. We will be including Intergroup News and the Treasurer Report as well.

SF PI/CPC, Justin H. We have plenty of open positions on our committee. Our purpose is to inform the general public and interface with the professional community. We made a presentation to the Military Veterans and Re-entry Fairs. We are not H&I, just offer information, not bring a meeting. We meet on the 2nd Monday at Central Office at 7:00 pm with an orientation at 6:00 pm.

Technology, Taran R. The Tech committee is looking for volunteers for a Co-Web Servant position (WordPress admin), Graphic Designer and /or Web Dev for upcoming projects. Please email us at tech@aasf.org. Good news, “aasfmarin.org” has gone live! Email changes will start happening soon. The Digital Contributions “how-to” is being updated.

Sunshine Club, Ann M. We took 7 meetings for folks in need during February and oriented 9 new people. We will be presenting at NCCAA in Foster City this month. Seeking 4 coordinators (2 in San Francisco and 2 in Marin. Email us at sunshine@aasf.org.

SF Teleservice, Lara L. There will be our Volunteer Appreciation Brunch with a speaker and orientation on April 20 at 777 Brotherhood Way. Email sfteleservice@gmail.com. We meet the 3rd Monday of each month at Central Office for Orientation. We’ve also started our SF Teleservice roadshow that will bring an orientation to your meeting. We have a coordinator position open, so if interested, email us.

Fellowship, Elena R. Thank you to all the volunteers for the In Our Own Words play. It was a resounding success! The net revenue  for Intergroup was $1100. Founders Day will be coming up on Saturday, June 8. We will need a committee of people interested in working on this event. Email fellowhship@aasf.org. The play I Am Responsible will be showcased at Founders Day. Question: Are you interest in having a show up in Marin? Answer: Yes.

Orientation, Trevor, J. We have 8 new IGRs this month.

Archives, Kim S. Our next event will be Women in AA History Part II being presented on May 4. We meet on the 3rd Sunday of the month, 2:00 pm to 4:00 pm.

Liaison Reports

Spring Fling, Ken Western Roundup Living Sober is having a fundraiser on March 30 at 8:00 pm. It will be a Sober Drag Show. Requested donation is $15 pre-show, $20 at the door.

SF General Service, Steve Coming up is the Agenda Topics Workshop on Saturday, March 16, 12:30 pm to 3:00 pm, at the Urban Life Center, 1101 O’Farrell Street.

Marin Teleservice Liaison, Carlo We will be having our annual Spaghetti Feed probably in Mill Valley, so stay tuned. Our next business meeting will be in San Rafael.

GGYPAA, Justin H. Our ACYPAA Roundup will be April 4-7 at the LAX Hilton Hotel.

Marin PI/CPC, Andrew We are filling new positions including a new School Representative. We are doing outreach to groups. Our next speaker orientation and meeting will be on Thursday, March 28 (see flyer).

Old Business

Strategies for Connectivity

Conducted a Roundtable Discussion for 10 minutes, then heard Report Backs with Action Steps, which took 10 minutes. Results:

Michael: Many signed up, so the sign up sheet was helpful; the pamphlet is very helpful; ask to join a business meeting, try individual recruitment.

Justin: Focus on one committee per week; perhaps form an outreach committee so outreach can be coordinated; focus on connected meetings first; have an annual outreach panel that connects every year.

Alex: Make a pitch to a business meeting; don’t repeat things that have already been announced; talk about the bullet points from The Buzz and The Point.

Dave: Go to individual meetings instead of clubs; talk about group liability insurance ($50 fee); explain the difference between IGR and GSR commitments.

Charlie: Remind people that this is 12th step work; add humor; sign up for the email list and use that to discuss Intergroup; put flyers on literature tables.

Maury: Asked for volunteers to discuss outreach further prior to next meeting

GGYPAA Request, Justin H. GGYPAA has been bidding for the annual ACYPAA Roundup. Requirement for bidding is a letter of support. A Letter of Support was endorsed by consensus.

What’s on Your Mind?

Regina: The Waterfront meeting needs to move. This meeting is on Sunday at 8pm and has about 50 people regularly. We can afford up to $130 per week.

Targeted Message

  • Communicate what Intergroup is and does
  • Each of us is part of the Outreach Committee
  • Register your meetings
  • Open Board Positions
  • Treasurer Position – QB experience preferred for a 2-year commitment and will require several hours a month
  • Help Chat Orientation March 23 at 1:30 pm

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, April 3, 2019, 7:00 pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Intergroup, March 2018
Treasurer’s Report 

Month Ended January 2019 

For January 2019, Total Revenue was $33,325. Total Operating Expense for January was $23,060.  The result is a Net Operating Surplus of $13,190 for the month.  

Group Contributions for January were $25,645. Individual Contributions were $3,094. 

Total Unrestricted Cash for January 2019 was $88,973, an increase of $11,409 from December 2018.  Unrestricted Cash is over 3 months of operating expenses.  

The rating for January 2018 is “Excellent.”

OVERALL RATING:  Excellent   

INTERGROUP FINANCE RATING SYSTEM
Every month we rate our monthly finances as “Excellent,” “Good,” “Fair” or “Poor.”  Generally speaking, here  are the definitions of those terms: 

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have  more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are  roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month.  The Intergroup  rating has been “excellent” since December 2016. 

GOOD: We are meeting our budget.  Our income for the month, or for the YTD, was slightly greater than our  expenses and we’d have approximately 1.5 ‐ 2 months of operating expenses in unrestricted cash balances. 

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the  YTD ‐ and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.  

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating  expenses. The last time we were “poor” was in September 2016.

Intergroup News | February 2019

This is an unofficial summary of the February 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website www.aasfmarin.org.

Our intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, February 6, 2019, at the St. Andrew’s Presbyterian Church,

101 Donahue Street in Marin City. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The January 2019 minutes and the February 2019 agenda were approved.

Feb-Roll-Call

Standing Reports

Board Chair, John R. We have an open board seat for partial term. Requirements are 2 years sobriety, prior service experience, board members attend monthly Intergroup, Unity Day, join a board committee, Appreciation Dinner; it’s a little bit of time. A comment came from the floor that the Statement of Interest form for new board applicants seems pretty involved. John responds: This is to fill the last 4 months of a term for someone who stepped down. Regular and annual board elections will be in June for 3 seats. Bylaws state we should strive for twice as many candidates as we have seats open. A reminder that a Faithful Fiver contribution commitment directly supports Central Office and  Board committees: Executive, Finance, Operations, and Governance. The play “In Our Own Words” will be running for its 10th Anniversary, February 8 & 9 and 15 & 16.

Treasurer, Alix F. The Treasurer position will be open in June. Requirements are a little different: accounting experience is needed, QuickBooks experience is also a big plus. 2018 finished with $182k contributions; $52k individual contributions; $18k Gratitude Month, that’s $3.6k under budget. We had $92k in bookstore sales; total revenue under budget $6k. Total expenses were $277k, under budget by $2k.

Executive Director, Maury P. Maury was hired in this job 17 years ago today! Intergroup orientation provides bylaws where the requirements for board members are outlined. The Statement of Interest asks for professional or non-profit experience and a service resume. We aim for as much diversity on the board as we can achieve. We had 3 attorneys at the same time 3 years ago; now we don’t have any attorneys on the board. We still need Central Office volunteers to fill 5 open shifts. Archives volunteers will help excavate their files and organize. Ask your meeting secretaries and treasurers to register as Trusted Servants. Maury recently attended the 5th Annual History Symposium.

Intergroup Committee Reports

SF Teleservice, Lara L. We’ve filled out committee roles and are fully staffed. We are conducting a monthly orientation and still need volunteers. We answer all the calls when Central Office is closed.Please continue to make announcements.Had 50 or more people at our meeting; Teleservice would love to do orientation.We’re hosting our Appreciation Lunch on April 20 at 777 Brotherhood Way in San Francisco. Email us at teleservice@aasf.org.

The Buzz, Ann Marie C. If you have updates, please submit them a few days prior to the day we send. Subscribe by going to aasf.org/thebuzz. The Point is now available online and is also linked to The Buzz. The subscription numbers are showing a steady increase by approximately 5 new addresses each month.We have 1893 subscriptions currently!

Fellowship, Elena R. The play starts this weekend and runs through next weekend! Get tickets at aasf.org and there is a discount buying ahead of time. Flyers for the play are in the packets on the tables, so please make announcements.Jackie B. has 2 great speakers on both Saturdays between the matinee and the evening performances. They are: Steve F., former Central Office coordinator from Oakland for 14 years and Billy N., a Class B trustee from Georgia.Thanks to everyone who volunteered for box office, greeters, etc.

The Point, John B. The Point is only available online now.We’d like to take limited printed copies to drop off at rehabs, so is there anyone with 2-sided laser printer?We are looking for more people to join the editorial staff. For the March issue we are working on 3rd Step, 3rd Tradition and 3rd Concept.

SF PI/CPC, Justin H. Our purpose is to carry the message to the public at large and the professional community. Schools and court systems have proven challenging as of late. We are focused on bringing info to inmates in San Francisco county jails but we’re not H&I. We describe the program and hand out schedules and answer questions. If anyone has ideas of how to break through, please let us know and join us. We only have a few members on our committee. We meet the 2nd Monday of every month; orientation is at 6:00 pm and the business meeting is at 7:00 pm.

Sunshine Club, Maury P. covering for Ann M. Volunteers took meetings to people due to illness. They are in need of a meeting coordinator.

Technology, Taran R. Is there any secret Facebook group interest? Email facebook@aasf.org to get an invite and Lois Wilson will invite you to join. “Secret” vs “private” Facebook groups means everything is visible to only other members; it cannot be looked up. The Technology committee is looking for volunteers: design, front-end development, JavaScript, so email tech@aasf.org. Anyone with WordPress experience is needed as a backup webmaster or webservant.

Archives, Kim S. At the A.A. History Symposium we displayed our local archives next to displays from CNCA, Akron A.A., New York GSO and others. Send us pictures of your meeting spaces to archives@aasf.org. Send your group histories, flyers, business meeting notes too. The next history event will be Women, Part 2 coming up on February 17 at Central Office at noon.

Orientation, Greg M. It’s a big meeting tonight, so welcome to the new IGRs!

Liaison Reports

Marin PI/CPC, Andrew We are trying to “de-stigmatize” the perception of A.A. at the public level. Theless secretive we are, the better. We have positioned our turnovers and new members but still looking for people to fill roles of which we have openings.

Marin Teleservice, Carlo We just had our first meeting of the year where we filled all 16 of the rolled-over positions.Please join us at our next meeting.

Marin H&I, Karen G. The H&I Pink Can annual report is included in packets tonight and posted on the website. Northern California does over 30k meetings per year at institutions!The 46th Annual H&I Conference is on May 3,4 & 5 in Vallejo. We have the application form for sponsorship for H&I members for the San Quentin sponsorship program. A 1-year sobriety requirement and service experience is required.

GGYPAA, Justin H. We do dope stuff! On February 16 we’ll be doing a comedy show called “GGY HAA” after a meeting at the Park Gym in San Francisco.

General Service District 6, Justin We moved our monthly meeting to 1751 Sacramento St. at the Old First Presbyterian Church. We’ll be talking about agenda topics. The workshop will be on February 16 to discuss further.

Bridging The Gap, Pete F. We’re trying to revive this committee and service for San Francisco. We coordinate to get folks to their first meeting from detoxes, jails, institutions, etc. We pick them up, meet them nearby; whatever is needed. We just try to make them feel welcomed. There is a 6-month “lightly suggested” sobriety requirement. Question from Karen: does women from the jail allow or not allow BTG to pick women up from jail in Marin? Pete responds that we just try to coordinate and try to make it work out. Karen is concerned pick-ups from jail are not allowed, or maybe just in Marin. Pete is unsure of the policy in San Francisco.

Old Business

Change the Primary Domain Voted to change from aasf.org to aasfmarin.org. The vote resulted with 28 in favor, 1 not in favor, 2 abstentions. The minority opinion: the only reason for the “1 not in favor” was to hear more about the financial impact. Taran responded he was the one to looked into this and confirmed there will be no fiscal impact. The roll out of new logo/naming/domain name will be included in new materials as they are printed. We got the renewal notice today for the domain name of aasfmarin.org. A second vote was taken resulting with 28 in favor; the motion passes.

New Business

Strategies for Connectivity Last month, Alix talked about outreach (contributions, literature, IGR, secretary, treasurer). We got contributions from 43% of groups, which is up from 35-40% on average in years past.8% of groups have an IGR.Only 29% have a treasurer or secretary registered with Central Office out of all of all groups (way more treasurers than secretaries).Currently, 16 IGR represent Marin groups and 40 represent groups in San Francisco. There are 229 meetings with financial contact, which is 28% of total meetings. There are 48 meetings with no contact at all, which is 6% of total meetings.Clubhouses were removed from the data set.What are effective methods of reaching the meetings by type of no/connectivity?Should we even approach focus on groups with no contact or those not represented, but who participate in the 7th Tradition?Should we approach free standing meetings differently than meetings held in clubhouses?How can we achieve the goal of connectivity with 100% of the groups in our service area?

Discussion Let’s get a list of meetings with no contact for next month and pass it around as a sign up to attend and make an announcement. Many are in favor of this idea. Let’s go in teams like a 12th Step call. We should get a list of 20 every month, consistently targeting them every month. Clarifying question: What’s the goal? To get an IGR? Yes, the goal is to get more IGRs so everyone has a say. We need to have a point of contact to ask if there’s been a location change or if someone shows up and the doors are locked. It’s also for 9th Step service committees doing 12th Step work. We need more volunteers and to widen our pool of people who would be potential volunteers. What if we open up more Trusted Servant options to register than just secretary and treasurer?

What’s On Your Mind?

Eileen for the Mill Valley Beginner’s meeting: Winter Fest will have a meeting at 7:00 pm, event and dinner to follow. Tickets are available February 23 at the San Rafael chip meeting. Alison had a lot of interest in the prison pen pal program but didn’t know what has happened with that. Email corrections@aa.org.  Join the Tribe Men’s Group did their own A.A. history: started in 1994 and met in a member’s home for 3 years. Keith encourages others to share their history and submit them to Archives.

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, March 6, 2019, 7:00 pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Intergroup News | January 2019

This is an unofficial summary of the January 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website www.aasf.org.

Our intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, January 2, 2019, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The December 2018 minutes and the January 2019 agenda were approved.

Standing Reports

Board Chair, John R. was absent but received the update from
Pete F. We have an open Board position to fill. Please submit interest by EOW. The term ends in June, so length is 6 months. Marin females are encouraged to apply.

Treasurer – Alix F. November we closed 11 months strong. Group Contributions were $168k and Individual Contributions were $42k. Central Office Bookstore sales under budget by $2k. Operating Expenses were under by $13k. The YTD deficit is $15k from budget. We have $76k in Unrestricted Cash, which is 3 months operating expenses. We are still getting contributions from groups and for Gratitude Month. Please encourage treasurers to submit all contributions ASAP.

Executive Director – Maury P. was absent, report submitted Central Office will be closed January 21 for Martin Luther King, Jr. Day. Ask your group to notify Central Office of any closures. Group Insurance policy renews January 10. Central Office has 4 open phone shifts that need to be filled with a 1-year sobriety requirement.

Intergroup Committee Reports

Archives, Kim S. The next history event in February or March. Expecting Women’s Event Part 2. It was a huge success last time. We are cataloging what we have and looking for more space because we’ve run out of room at Central Office. We’re asking for pictures of group meeting spaces. Send photos to archives@aasf.org. Put the meeting name and location and the purpose. It is for a presentation at Unity Day and is for our community. We’ve had 1 submission so far. Reminder: IGRs are the meeting archivists. The Archives committee can help with that. Meet 12pm to 2pm on the 3rd Sunday of the month at Central Office.

Technology, Taran R. We ended 2018 “gently.” We helped The Point go digital. HelpChat launched into its own committee and no longer part of the Tech Committee. We are upgrading some technology software. The big thing on the radar is including Marin in the domain name that will be on the agenda later tonight.In November 600 people searched for “Meetings in SF” and found our site via Google Search.

PI/CPC, Justin H. Lots of service opportunities, including liaising with radio, media, TV and others.  

Meet the 2nd Monday of the month at Central Office. Orientation is at 6:00 pm and the business meeting is 7:00 pm.

Fellowship, Elena R. A reminder that we have a play coming up titled “In Our Own Words – 10th

Anniversary.”  Postcards with info are in the back of the room to share at meetings. Tickets are available online aasf.org. A preliminary volunteer list will be passed to help at box office and onsite opportunities.

Orientation, Greg M. Two Intergroup buddy sign-up boards will be passed for all the new and numerous IGRs. The second board is for the February buddy sign-ups.

The Buzz, Anne Marie C. Email newsletter that goes out twice monthly with upcoming events and news. See Anne Marie if interested in signing up or contact her online. A question about The Point, LinkedIn, The Buzz. And yes, this is happening.

SF Teleservice, Lara L. The Friday Coordinator position is open. Orientation is the 3rd Monday of every month at Central Office at 6:00 pm. We discussed last month about bringing orientation to various interested meetings. IGRs should ask their groups (50+) if they’re interested. Email sfteleservice@gmail.com. The holidays had the phone lines booming!

The Point, John B. The Point is live digitally as of yesterday. The link to The Point will be included in The Buzz.It’s local and includes stories about local people and things happening. The issue for February includes 2nd Step themes. Meet the 2nd Saturday each month at 12:30 pm at Central Office. We are still looking for fellow editors.

Hospitality, Ken J. Please help clean up. For your information, Jackie B. is doing a fundraiser for Living Sober, the oldest LGBTQ sobriety conference. Stay tuned.

Liaison Reports

Sobriety by The Bay, Mickey Thanks for getting the word out about this year’s conference. There’s more flyers to distribute. We’re offering sponsorships to local treatment centers paying the registration fee for those in treatment to attend. This is good for those who would be unable to attend.

Marin PI/CPC, Andrew We’re aiming to do more orientations and to get into schools. PI is Public Information and every meeting can have a representative for this service committee. Meet the 4th Thursday each month at the Marin Alano Club.

SF General Service, Justin, incoming DCMC We are now meeting at the Old First Presbyterian Church adjacent to Central Office on the 2nd Tuesday each month at 6:30 pm.

Marin H&I Liaison, Karen G. We had great attendance at H&I.There is a new group facility in San Anselmo for anyone in Marin who is young. Side by Side is restarting on Mondays at 7:00 pm. Volunteers must go through orientation in order to participate. The audience is teenagers, so young volunteers are encouraged. There is a new program starting at San Quentin by doing sponsorship (male only) to inmates. You have 15-20 minute conversations and decide if it’s a good fit. All are sober members of the jail community. Some are lifers, others not.

Marin Teleservice, Patrick M. A handful of shifts are available. January will be a turnover of service positions; that’s 17 positions up for grabs!

GGYPAA, Justin H. There are open positions on the committee. We put on dope events! You don’t have to be young to participate. Meet the 2nd Sunday each month at 12:00 pm, alternating between San Francisco and Marin.

Presentation Archives presentation on Ray H., one of our Founders.Peter M. is the original curator of this presentation. Ray was one of the original Founders and starter of A.A. in San Francisco. Peter went to GSO Archives (NYC) and Walnut Creek CNCA Archives to do research. We found his journal and tickets of notable A.A. events. August 1941 is Ray’s sobriety date whereas A.A. reached San Francisco in 1939. He was somewhat of an archivist … a bad one! GSO’s rule is “do no harm” but he would staple and pin things. When Bill W. and Louis visited San Francisco in 1943, Ray was part of the welcoming committee. There was a meeting with a fancy banquet dinner at Franklin Street on November 27, 1943. Ray was a pioneer in going to San Quentin meetings, which was the first facility to start H&I here in Northern California. He had meeting notes that are housed at our San Francisco/Marin archives.  He described himself as the “bald-headed bastard.” Ray kept notes on meetings with Rathbon (sp?), a Stanford professor and psychologist, as well as early development with PI/CPC. He chaired a committee in 1948 for the first NCCAA Conference where Bill W. spoke as the keynote; ticket stubs are in the Central Office archives.

Old Business

Outreach and Connectivity- Alix F. Intergroup has lowered our shipping rates for literature sales to local members. Conducted an analysis on lowering shipping with a negligible impact to financials.  A question was asked about shipping to Fairfax. She confirmed the lowered shipping goes to any members in our fellowship living in San Francisco & Marin counties and these rates are commensurate with GSO’s rates.

Intergroup Connectivity There are 5 points of connection with member groups:

  • Contribution
  • Literature
  • IGR
  • Secretary
  • Treasurer
  • Registered GSR (for SF meetings)

If a group is not registered, it’s important that we encourage meetings to register their Trusted Servants so that Central Office can that meeting in case of meeting closures, changed locations, etc. It’s aimed to improve communication on behalf of the newcomer.

Key Data Points 

  • Contributions in last 3 years are from 78% of groups
  • Only 12% of meetings have a registered IGR
  • Only 36% of meetings have either a treasurer or secretary registered with Central Office
  • Currently, 11 IGRs are from Marin and 33 from San Francisco; we are looking for more from both counties

This info is designed to address how we can better reach out to our community. Registering as a Trusted Servant is simple and easy. All IGRs are part of the Intergroup’s “outreach” committee

Discussion

Group elections should encourage new volunteers to register. Trevor asks if individuals could register who they are and their Home Group so more people are connected. But then have separate Trusted Servants registered as secretary and treasurers. Lucy: Many meetings don’t have any order, info or archives. So, these new Trusted Servants have no idea about registering or if a meeting location changes. There is minimal “pass it on” knowledge. Adam: This is new info to me as I’m still new. Where is all this found? Pete F. answers it is found on aasf.org under “Service and Sponsorship.” Don: In the spirit of outreach, he likes Trevor’s idea of a new category for individuals able to connect with Intergroup. Pete: The targeted message for this month is focused on Trusted Servant registration. Michael P. clarified that currently the website is only designed for secretary and treasurer registration.

Primary Domain Change, Taran R.  Presented proposal to change the primary domain for our website from aasf.org to aasfmarin.org. The implications of the impact changing the Intergroup URL is in the monthly meeting packet. Most of what’s there is stuff most people shouldn’t/wouldn’t care about. Clarifying question about redirecting the old domain to the new: Is that a period of time only? Answer: The old domain will never go away. Ashley:  A concern is that pointing new members to our website is easier to use AASF that is only 4 characters whereas the new domain is longer and has double the characters. Taran comments that AASF is still a viable URL to point new members toward. Individual from Sobriety by the Bay based in San Jose: From an outsider’s perspective, he’s well aware Marin is included in part of the Intercounty Fellowship. Pete gets a read of the room, finding most people are comfortable to vote. Michael P. points out “long term,” if Marin officially splits off, aasfmarin.org may not be viable in the future. Many hands raised with readiness to vote but in the interest of time and potential disagreement, Pete pushes the vote to next month.

What’s On Your Mind?

Kim S.: Someone reminded her that there’s an A.A. History Symposium in February and registration is limited. Andrew: He was sick 2-3 weeks ago and couldn’t get to a meeting. He found that local Intergroups have recorded speakers (like Contra Costa Country) but we don’t have any recorded shares on our website. Kim notes that we have many in our Central Office archives for listening but there’s a conflict about hosting those on our website because of anonymity issues including first and last names on those recordings. Pete asks Andrew to reach out to Contra Costa for additional information. Kim will reach out as well to learn about their group conscience policy regarding hosting speaker tapes on the website. John: His group, Rule 62, has died but could be resurrected if there’s any interest. 

Targeted Message

  • Help communicate what Intergroup is and does
  • We are all responsible for outreach
  • Send in Gratitude Month contributions
  • The Point is now digital! 
  • “In Our Own Words – 10th Anniversary” is February 8-9, 15-16

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, Wednesday, February 6, 2019, 7:00 pm, at St. Andrew’s Presbyterian Church, 101 Donahue Street in Marin City. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Intergroup February 2018
Treasurer’s Report

Month Ended December 2018

For December 2018, Total Revenue was $36,069, under budget by $7,649. This was due to a higher than expected group contributions. Total Operating Expense for December was $34,182, over budget by $10,888. This was mainly due to an out of period adjustment related to employee healthcare costs. The result is a Net Operating Surplus of $2,345 for the month.

Group Contributions for December were $13,991, under budget by $38. Individual Contributions were $10,556, under budget by $2,435.

Total Unrestricted Cash for December 2018 was $77,564, an increase of $1,518 from November 2018.  Unrestricted Cash is over 3 months of operating expenses.

We ended 2018 with a year to date deficit of $2,477, just under our budget of an operating surplus of 0.

The rating for December 2018 is “Excellent.”

OVERALL RATING: Excellent