Category Archives: Intergroup News

The Intergroup is a nonprofit membership organization representing all registered A.A. groups in San Francisco and Marin. Intergroup provides services such as an online and printed schedule, 24-hour teleservice, the bookstore, local publications, and service opportunities. Meetings are the first Wednesday of each month. All are welcome. See calendar for details.

Intergroup News | March 2020

This is an unofficial summary of the March 2020 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, March 4, 2020, at the Unitarian Universalist Center, 1187 Franklin Street. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The February 2020 minutes and the March 2020 agenda were approved.

Standing Reports

Board Chair, Alan G. We are approaching outreach season and will begin testing text messaging for 12th Step workers. Talk to Patrick if you want to be part of the test project. Concerns or items can be sent to board@aasfmarin.org or chair@aasfmarin.org.

Treasurer, Renee T. Our rating for January is Excellent. The Prudent Reserve is 4.25 multiplied by the monthly expenses.

Executive Director, Maury P. This is my 18th anniversary in my position working for Intergroup. We still have open phone shifts for volunteers at Central Office. Spread the word. We are starting to collect information for the annual report. We held the meeting with all Northern California Central Office/Intergroup Managers this month. I want to share a letter from the Toronto Intergroup Chair thanking us for sharing information with them.

Intergroup Committee Reports

Archives, Mike Our committee meets on the 3rd Sunday of each month, 12:00 pm to 2:00 pm at Central Office. Contact: archives@aasfmarin.org

The Point, John B. We are looking for articles about your home group. Your write-up should be approximately 600-700 words. Podcasting? Who knows how to assist with this? Question: How does one get The Point newsletter? Answer: go to aasfmarin.org under “News & Events” or via the link in The Buzz. We meet on the 2nd Saturday of each month at 12:30 pm at Central Office. Contact: thepoint@aasfmarin.org

Fellowship, Elena R. The Safety Workshop held on March 29 was a success. Thank you to all the volunteers to helped out that day. Here are some Safety Survey results: “Sexual Predation/Harassment” and “Meeting Disruptions” are the highest concerns for members. We conducted roundtable discussions and presentations, which were most effective. Fun Fact: our membership primarily learns about events and workshops through “word of mouth”! So, keep on sharing. Central Office and the website aasfmarin.org have the yellow Safety Cards for groups. We will be putting on more workshops during the year, so stay tuned. The next one is on Saturday, May 9, titled “Anonymity in the Digital Age” and will be at Christ Church, 777 Brotherhood Way in San Francisco. By the way: we always need volunteers. Contact: fellowship@aasfmarin.org

SF PI/CPC, Peter M. Here are our current service needs: Sunday Streets Coordinators, Outreach Coordinator, Media Coordinator, Diversity Coordinator (new position) and more. Thinking about changing name; NA uses Public Relations Committee. We are also thinking about creating a pamphlet for the housing challenged. Contact: sfpicpc@aasfmarin.org

Service Community Liaison Reports

Marin Teleservice, Amanda On Sunday, April 19, we will be having our Spaghetti Feed starting at 5:00 pm at Good Shepherd Lutheran Church in Novato. Join us!

Marin PI/CPC, Evan The Events Chair position was filled. Check out the videos on aa.org for PI/CPC information. Our committee presented to the Marin Suicide Prevention Committee. We are hoping to deepen that relationship. We are also looking to build relationships with the religious community in Marin.

SF Bridging the Gap, Phil S. Our monthly BTG orientation is on the 1st Tuesday at 6:00 pm at Central Office. We have new committee members! We are continuing to build relationships with Re-entry Counselors. Also, we are working to normalize “language and lingo” (i.e., CJ = County Jail). Contact: sfbridgethegap@gmail.com

Marin General Service, Alex We are very excited about the Safety Workshop and what will be learned.

SF General Service The Agenda Topics Workshop happens in March.

Old Business

Governance: Bylaws Amendment

Governance Committee, Liz M. The Bylaws review process began over a year ago. Revisions were presented at Intergroup and change requests have been received and integrated into the New Revisions (presented to the group). There will be an Attorney Review after revisions have been ratified by this group. Next, a motion from Kathleen was offered to adopt the Amended Bylaws as Presented and seconded by Karen. A vote was taken and the motion passed, 29 in favor, 0 opposed, with 2 abstentions.

Outreach Survey Results & Next Survey

A new survey was handed out with results from the previous Outreach Survey in the Information Packet.

New Business

Finance: One-time Bequests

Finance Committee, Renee T. The Intercounty Fellowship of Alcoholics Anonymous (IFAA) has been named a recipient of a two bequests. The Board has approved acceptance of both. The exact amount of each is unknown but well over the limit. Accepting bequests would not affect our budget. Proposed Use of Funds is for things we would not otherwise do, such as obtaining a PDF Generator for online meeting schedules, software upgrades and implementations, setting aside a reserve for a potential Central Office relocation since the current Central Office lease is up in 18 months, unknown incurred costs, and consulting hours for accounting help.

Question: Is this creating a precedent? Answer: Our policy is not changing; we are making an exception and any further scenarios will be decided on a case by case basis.

Question: Where do these limits come from? Answer: The General Service Conference establishes limits for GSO and our policy is to adopt those limits.

Question: What is the history of bequests to IFAA? Answer: Occurs regularly, but no schedule and not often.

Consensus was taken and the group showed strong support. More questions or concerns can be emailed to board@aasfmarin.org or treasurer@aasfmarin.org.

What’s On Your Mind?

  • COVID19 – Some meetings and H&I may be cancelled due to COVID19, so keep in contact with Central Office to communicate those changes through the website org.
  • Karen – Meeting having trouble paying rent due to Recovery Centers sending newcomers to meetings. Group asked if they can ask Recovery Centers to kick in for rent. Discussion ensued and consensus was maybe find a community room. 

Targeted Message

  • Central Office needs volunteers; one-year sobriety requirement
  • Communicate what Intergroup is and does. Each of us is part of the Outreach Committee!
  • Intergroup/Central Office is a local A.A. service provider bringing you org, the meeting schedule, 12th step support, including 24/7 phone coverage, Sunshine Club meetings and HelpChat, AA literature, group insurance and more

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, April 1, 2020, 7:00 pm, at the Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Treasurer’s Report

Month Ended January 2020

For January 2020, Gross Profit (Revenue minus COGS) was $38,986. Total Operating Expense was $22,202.

The result is a Net Operating Surplus of $16,925 for the month.
Group Contributions for January were $31,305. Individual contributions were $5,837.
Total Unrestricted Cash for January 2020 was $102,297, an increase of $17,190 from December 2019.
Unrestricted Cash is over 4 months of operating expenses.
The rating for January 2020 is upgraded to “Excellent”.

OVERALL RATING: EXCELLENT

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”. Generally speaking, here
are the definitions of those terms:

EXCELLENT: We exceeded our budget. Our income was greater than our expenses for the month and we have
more than two months’ worth of operating expenses in unrestricted cash balances. Operating expenses are
roughly $24K/month, so we’d have over $48K in unrestricted cash balances for the month. The Intergroup
rating has been “excellent” since December 2019.

GOOD: We are meeting our budget. Our income for the month, or for the YTD, was slightly greater than our
expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.
The last time we were “good” was in November 2019.

FAIR: We are not meeting our budget. Our expenses were greater than our income for the month and for the
YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating
expenses. The last time we were “poor” was in December 2016.

Intergroup News | February 2020

This is an unofficial summary of the February 2020 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, February 5, 2020, at St. Andrew Presbyterian Church, 101 Donahue Street in Sausalito. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The January 2020 minutes and the February 2020 agenda were approved.

The meeting was held on Wednesday, February 5, 2020, at St. Andrew Presbyterian Church, 101 Donahue Street in Sausalito. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The January 2020 minutes and the February 2020 agenda were approved.

Standing Reports

Board Chair, Alan G. We are working on a survey for Intergroup Outreach. We are beginning process of putting together our annual report. Discussion is being held regarding making changes to software being used. The Intergroup Board is always looking for help (even if you are not on the board), so let us know if you are interested. Intergroup Statistics were presented (see slides).

Treasurer, Renee T. For 2019 we have a surplus of $4000. See budget figures from handouts. Our rating is “Excellent,” which is up from last month.

Executive Director, Maury P. Central Office still has five volunteer shifts open that need to be covered. Our call volume is up by 10%. HelpChat on aasfmarin.org is still having success. A thank you note was sent to Intergroup.

Intergroup Committee Reports

Fellowship, Elena R. The next Safety Workshop is coming up in San Francisco on Saturday, February 29, at 10:00 am. There will be 3 speakers and a roundtable discussion on a number of topics on safety. We need volunteers as table moderators, for refreshments and for set up. Question: What is a safety workshop? Answer: An Opportunity to talk about safety issues in meetings. There will be seven different tables discussing different topics. Then the information will be shared with the group at large. Contact us at fellowship@aasfmarin.org.

Archives, Kim S. The speaker who was set for the March event is unable to attend so it will be postponed to a later date. Stay tuned. Our next meeting will be about cataloging practices. We have a new chair: Michael C. will be taking over! Contact us at archives@aasfmarin.org.

San Francisco Teleservice, Lara A. Lara will be stepping down and Luke H. will become the new Chair.  Our orientations for new members are on the 3rd Monday of each month at Central Office at 6:00 pm. Contact us at sftreleservice@aasfmarin.org.

The Point, John B. (Michael covering) Our next committee meeting will be the 2nd Saturday in March. The Point is always looking for new volunteers. We need artists, so contact us at thepoint@aasfmarin.org.

Orientation, Trevor J. Tonight we have 5 new IGRs. We are still using the Buddy system, so please sign up on the Buddy sheet and support our new members.

Sunshine Club, Clayton B. We are looking for another Coordinator. The great news is there were 15 new volunteers in Marin County from the January orientation. Thank you! Contact us at sunshine@aasfmarin.org.

San Francisco PI/CPC, Molly J. Recent Events & Activities: There was discussion around “diversity” and our fellowship. We will be participating in an event on “Asian Americans and Addictions” in March and presenting to students at UCSF in early March. We need 2 Sunday Streets Co-Coordinators who will help carry the A.A. message to the general public by organizing our info table for each Sunday Streets date in 2020. This responsibility is intended to be shared by two Co-Coordinators who will oversee and coordinate service activities for these 11 events from March 8 through October 18. Other A.A. members will be participating but the coordinators will have the primary responsibility. Attending the monthly PI/CPC Committee meeting is expected. Contact us at sfpicpc@aasfmarin.org.

The Buzz, Anne Marie C. Opens rates for The Buzz are good but we need more clicks! The Safety Workshop was the most clicked post in the last issue. Contact us at thebuzz@aasfmarin.org.

Service Community Liaison Reports

General Service, Alison We have common issues with Intergroup: outreach and retention. We are coming up on “Agenda Topics” season, so we are accepting topic suggestions for the new year. We need more District Committee Members (DCM).

San Francisco Bridging the Gap, Phil S. We are still working on how best to reach out to newly released inmates. Bridging the Gap picks up where H&I leaves off.

Marin Teleservice Liaison, Jillian E. A new liaison will be selected next month. All committee positions have been filled.

Marin GS Liaison, John We have scheduled another 12th Step Workshop. Also, we are looking for help with future workshops.

Marin PI/CPC See slides.

Old Business

Board Governance Committee: Amendments to IFAA Bylaws

Reviewing bylaws are a requirement. Need to make sure current practices reflect the bylaws. The Governance committee has been conducting a thorough review and so far there has been no feedback.

Outreach Roundtable

The importance of sharing ideas. Start emailing out to IGRs or meeting secretaries before the upcoming Intergroup meeting. We should have more resources for registered Trusted Servants.

New Business

GGYPAA Support

Making a bid for ACYPAA. Unanimous support for writing a letter of support.

What’s on Your Mind?

Julie: Curious to see how many people are going to the Detroit International Conference.
Renee: Save your receipts if you bring side dishes for the Intergroup meeting dinner.
Alison: Sobriety by the Bay was really poorly attended and wondered how we can help.

Targeted Message

  • Safety Workshop, Feb 29 at 777 Brotherhood Way! See aasfmarin.org for details
  • Five open shifts at Central Office, one-year sobriety requirement
  • Communicate what Intergroup is and does – each of us is part of the Outreach Committee

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, March 4, 2020, 7:00 pm, at the Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Treasurer’s Report

Month Ended December 2019

For December 2019, Total Gross Income (revenue minus COGS) was $47,222, this was over budget by $3,097 due to higher than expected Group contributions. Gross Income came in $18,393 under budget for the year.

Total Operating Expense for December was $24,095, under budget by $2,191, due to lower than expected committee costs. Expenses came in $16,008 under budget for the year.

The result is a Net Operating Surplus of $24,237 for the month. This leaves the fellowship with a $3,903 surplus for the year! 

Group Contributions for December were $37,730, over budget by $9,320. Group contributions were $9,915 under budget for the year. Individual Contributions for December were $7,709, under budget by $6,683. Individual contributions were $12,144 under budget for the year.

Total Unrestricted Cash for December 2019 was $85,107, an increase of $32,529 from November 2019.  Unrestricted Cash is about 3.5x monthly operating expenses.

The rating for December 2019 is upgraded to “Excellent”.

OVERALL RATING: EXCELLENT

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”.  Generally speaking, here are the definitions of those terms:

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are roughly $24K/month, so we’d have over $48K in unrestricted cash balances for the month.  The Intergroup rating has been “excellent” since December 2019.

GOOD: We are meeting our budget.  Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances. The last time we were “good” was in November 2019.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in December 2016.

Intergroup News | January 2020

This is an unofficial summary of the January 2020 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, January 8, 2020, at the First Unitarian Universalist Church, 1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The December 2019 minutes and the January 2020 agenda were approved.

Standing Reports

Board Chair, Alan G. January through March is Outreach Season, so starting tonight we will hold workshops to develop a clear message for IGRs to bring to groups and work on being comfortable bringing it to them. You will find links to readings and meeting resources at aasfmarin.org. All the committees keep us going, so “yay” budget, “yay” operations! Thank you everyone.

Treasurer, Renee T. For November 2019, we were $19K under budget for Group Contributions, $5K under for Individual Contributions and $1K under for Central Office Bookstore sales. Operating expenses were under by $14K and the total budget deficit was $6K. Overall, our rating is “Good.” Question: Mark noted a typo; $53 should be $53K in Unrestricted Cash. This was fixed. Question: The reduction in Operating Expenses was due to what? Answer: A decrease in the health insurance expense (due to staff member going on Medicare) and Committee expenses coming in under budget.

Executive Director, Maury P. We will need to increase revenue this year, but not too much (likely $1K per month). We have five open shifts at Central Office. There is a one-year sobriety requirement. We are also looking for substitutes or once-a-week volunteers, so please spread the word. Please take a moment to remember Matt T. Also, Barbara M. has 62 years! This is possibly the longest sobriety in San Francisco and Marin. We are sending her a fancy chip and a card for her milestone (nice!).

Intergroup Committee Reports

Fellowship, Elena R. We are ready to go for Safety Workshop on February 29, 10:00 am to 1:00 pm at 777 Brotherhood Way in San Francisco. We NEED volunteers! Please reach out to Elena at fellowship@aasfmarin.org.

San Francisco PI/CPC, Molly J. We are working at building fresh relationships with local education through San Francisco USD, San Francisco State and City College. Our focus is Diversity and Inclusion: How to increase this. Come join us! We meet on the 2nd Monday each month. We begin with a 6:00 pm speaker workshop, followed by a business meeting at 7:00 pm. sfpicpc@aasfmarin.org

The Point, John B. (Michael – alternate is covering) We provide local stories about recovery in San Francisco and Marin, so send us your interesting stuff to thepoint@aasfmarin.org. Creative? We have service ops for you: drawing, writing, etc.

Archives, Kim S. Preserve our local legacy in San Francisco and Marin by sharing individual group histories with us. Our next history talk will be on Sunday, March 15, and the topic is the first transgender alcoholic. We need volunteers! Our committee meets on the 3rd Sunday each month at 2:00 pm at Central Office. archives@aasfmarin.org

Sunshine Club, Clayton B. The Sunshine Club brings meetings to people who can’t get to them on their own. One-year sobriety plus attendance at an orientation is required. Please give us your ideas about how to publicize this service to our members. sunshine@aasfmarin.org

Orientation, Trevor J. We have 7 new IGRs tonight. Welcome! Be a buddy for someone new to Intergroup.

The Buzz – Maury P. We currently have more than 2,000 subscribers and a 50% open rate which is good! Most traffic has to do with meetings, 2nd most popular was Holiday Meeting Closures followed by Events. thebuzz@aasfmarin.org

Technology, Taran R. We’ve seen that our communication tool HelpChat is used by lots of newcomers. Contact us at tech@aasfmarin.org

Service Committee Liaison Reports

Teleservice Marin, Carlo We have a 12th Step Workshop in January at the Marin Alano Club. Our commitments are turning over. marinteleservice.com

San Francisco General Service, Alison The District Inventory was conducted in December. The biggest suggestion from it was offering food at the meeting. We are looking for more GSRs, please. The Agenda Topics season is coming up, so help out all our new GSRs. The 5th Edition of the Big Book still being discussed locally as well as the General Service Board strategic plan roll-out.

San Francisco Bridging the Gap, Phil S. We are trying to breathe life into a 12th Step Committee that is in need of refreshing. It’s a work in progress. “Bridging the Gap picks up on where H&I leaves off.” We are looking for a phone list coordinator. sfbridgethegap@gmail.com

Marin PI/CPC, Evan We have a Speaker orientation in January at the Marin Alano Club in San Rafael. Positions are turning over, so please come to the business meeting after the orientation. We have decided to extend positions to 2 years. We plan to present at Marin High School and UC Hastings College of Law, if you want to join us.

San Francisco Hospital & Institution, Elena R. There was no business meeting last month, so there is nothing to report. We do have a liaison.

Old Business

Board Governance Committee: Amendments to IFAA Bylaws

Proposed Bylaws will be sent via email to all IGRs, so read them and give your feedback. The IGR feedback will be during the “Comment Period” of 2 months. You may email to governance@aasfmarin.org or go in person to the Governance Committee meeting. Governance will review and edit, then finalize the IGR proposed draft making it ready for discussion and vote. A lawyer is being hired to review and finalize. Question: what is not helpful feedback? Answer: minor rewordings, fine-tooth comb stuff. Helpful input should be about the content and interacting with the literature. So ask us questions.

New Business

Outreach Roundtable

“Seasons of Focus” – outreach is a primary focus for the entire year. How do we best fulfill our obligation to bring the message to groups? The idea is to increase representation and participation, so if we can bring the message, it will be easier to get people on board. Here are some questions: What are our responsibilities? What is your response when someone asks, “What is Intergroup?” What can we do to support IGRs? Make a couple announcements at your meeting but don’t make too many of them. Keep it short and sweet and palatable. The GSR is the architect, the IGR is the carpenter. Focus on outreach to other meetings. (Find meetings without IGRs? Be the IGR, hit bigger meetings, make more of an impact)

What’s On Your Mind?

The Wits End meeting is celebrating their 34th anniversary in January. Congrats!

Targeted Message

  • 12th Step Workshop at Marin Alano Club on Saturday, January 19 from 1:00 pm – 3:00 pm
  • Sunshine Club Orientation on Sunday, January 26 in Novato after the 10:00 am Rise N Shine meeting
  • Communicate what Intergroup is and does; each of us is part of the Outreach Committee
  • Five open shifts at Central Office, one-year sobriety requirement

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, February 5, 2020, 7:00 pm, at St Andrew Presbyterian Church, 101 Donahue Street in Sausalito. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Treasurer’s Report

Month Ended November 2019

For November 2019, Total Gross Income (revenue minus COGS) was $13,763, this was under budget by $10,556 due to lower than expected Group contributions. Gross Income is $21,793 under budget year to date.

Total Operating Expense for November was $22,886, under budget by $2,516, due to lower than expected committee costs.

The result is a Net Operating Deficit of $8,642 for the month. This leaves the fellowship with a $20,636 deficit year to date (budgeted deficit is $14,768).   

Group Contributions for November were $7,402, under budget by $12,492. Group contributions are $19,235 under budget year to date. Individual Contributions for November were $5,670, over budget by $2,705. Individual contributions are $5,461 under budget year to date.

Total Unrestricted Cash for November 2019 was $52,933, a decrease of $19,345 from October 2019.  Unrestricted Cash is about 2.2x monthly operating expenses.

The rating for November 2019 is downgraded to “Good”.

OVERALL RATING: GOOD

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”.  Generally speaking, here are the definitions of those terms:

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are roughly $24K/month, so we’d have over $48K in unrestricted cash balances for the month.  The Intergroup rating has been “excellent” since December 2016.

GOOD: We are meeting our budget.  Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in November 2016.

Intergroup News | December 2019

This is an unofficial summary of the December 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, December 4, 2019, at the First Unitarian Universalist Church, 1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The November 2019 minutes and the December 2019 agenda were approved.

Standing Reports

Board Chair, Alan G. Volunteer appreciation dinner was successful last month; lots of attendance from volunteers but not as many IGRs. We are looking for feedback for next year. There are Service Committee Opportunities, so check The Buzz for needs. We’re looking to hold more workshops in the next year. We have talked about doing more outreach to silent meetings, so find a buddy and go to a silent meeting and talk about Intergroup. We are working on a template for people to use. We currently have Trusted Servant contact with 25% of the meetings in our service area; 10% are represented at Intergroup; 42% of the groups contribute to the office. Reminder: please update Central Office with holiday meeting changes.

Treasurer, Renee T. See attached Treasurer report for October numbers. Our current rating is Excellent, expenses are under budget YTD. Individual Contributions are also under budget. A sneak peek into November: Group Contributions are way under budget, so please encourage your groups to send in both 7th Tradition and Gratitude Month Contributions before the end of the year (December 31).

Executive Director, Maury P. Please let Central Office know about holiday closures for meetings. This information is very helpful for Teleservice, HelpChat and help@aasfmarin.org. Check Fellowship News (aasfmarin.org Home Page) often for updates. Central Office is going to be closed Saturday, December 21 for our annual Bookstore Inventory, however, aasfmarin.org and the online bookstore will be open 24/7. The renewal period for group insurance certificates through Central Office is coming up. Please call if you have questions or need a certificate. Group Contributions are not looking good ($17K under budget as of November 30). Budgets are based on the prior year history. The percentage of groups contributing is good but the “amount per group” is down. Remind your meetings it is best to send in all contributions, especially Gratitude Month, prior to year end.

Intergroup Committee Reports

The Point, John B. What is The Point? Hella Fubu Grapevine. The Point is online only but easy to print out (just 9 pages double sided). Meeting once a month on the second Saturday at 12:30 pm at Central Office.

SF PI/CPC, Molly J. We are Public Information and Cooperation with the Professional Community. Most of our recent events are restarting relationships with schools. We are always looking for volunteers. Project Homeless Connect is our next event. The second Monday monthly is our speaker training and business meeting at Central Office.

SF Teleservice, Lara A. Our Teleservice hotline has been running in the Bay Area for over 60 years! Our first overnight shift was 46 years ago. We are looking for volunteers. Orientation is the third Monday monthly at Central Office at 6:00 pm, and a business meeting follows. Contact us at sfteleservice@aasfmarin.org.

Archives, Kim S. (Mike reporting) Archives meets every third Sunday of the month at Central Office. We are currently going through files stored at Central Office. Upcoming special event will be a presentation on History of Translation of the Big Book into Spanish.

Fellowship, Elena R. We are hoping to have four workshops this year including another Safety Workshop in February 2020. Anyone who is interested in planning or participating in this workshop, reach out to fellowship@aasfmarin.org.

Sunshine Club, Ann Mc. We’ve had a few orientations since September and currently have 20 new people on the list. The next orientation in Novato (after the Rise ‘N Shine meeting).

The Buzz, Anne Marie C. (Maury P. reporting) Our email newsletter went out to 1880 new people with a 52% open rate. The most clicked link was about contribution data. Email thebuzz@aasfmarin.org if you are having trouble receiving it.

Technology, Taran R. We are currently working on database issues. We are also updating Digital Contributions information for meetings. During October 2019, 10,542 people found us on Google, 376 visited the website and 83 called.

Liaison Reports from other Service Committees (up to 2 minutes/report)

SF General Service, District 6, Steve Alison will be the new Intergroup Liaison. We were the host committee for the Fall General Assembly. It was pushed back twice due to fires. We created an Accessibility Committee to support meeting accessibility. Northern California Coastal wants a 5th Edition of the Big Book and wants for new stories.

Marin PI/CPC, Evan We will be speaking at Novato High School. We filled the African American Outreach Coordinator position.

Marin Teleservice, Carlo Was not at the business meeting (there was a Slayer concert). Our december Business Meeting has been moved up a week to avoid Christmas Week. The 12th Step Workshop will be coming up in January 2020. All positions in Marin Teleservice are turning over, so the time is nigh to get involved.

SF Bridging the Gap, Phil S. Bridging the Gap picks up where the H&I Committee leaves off. BTG helps alcoholics get to meetings upon release. We have noticed troubles with county jails releasing people at all hours of the day and night. We now have four committee members. We are working with Teleservice to add guidance for volunteers interacting with Inmates. We meet the first Tuesday of the month at Central Office.

SF H&I Liaison, Elena We are financially in good shape. We have a new book for people with commitments. There is lots of literature for use, so don’t be shy when you pick up. Contact H&I or pick up at the meeting on third Saturday monthly at 2900 24th Street (Mission Fellowship).

New Business

Budget 2020

The Treasurer Renee T. presented and reviewed how budgeting happens. It is a Zero Dollar Methodology. Committee budgeting is based on budgets submitted by committees and income is budgeted based on 2019 actuals with a 3% increase (similar to a cost-of-living increase). Any increases are added to make sure operating expenses are met.

Intergroup Rep reviewed the Budget.

Budget has been approved by Board and needs to be approved by Intergroup. Question: Evan, Does the PI/CPC line item include Marin PI/CPC? Answer: Yes, line item includes $750 for Marin PICPC plus the budget from SF PI/CPC. A vote taken and the result was Yay – 36; Nay – 0, so the motion passed.

Board Governance Committee: Amendments to IFAA Bylaws

James presented and stated we have a legal requirement to keep Bylaws up-to-date. The last review was in 2011. The Governance Committee has been working on a review and made two types of changes:

Housekeeping changes and Structural changes. The Board approved these changes, so they now need to be reviewed by Intergroup. Intergroup has a legal requirement to review and vote on changes. The review process will come in January 2020.

Old Business

Email newsletters

Should there be more newsletters? We currently produce The Buzz (with business) and The Point (with recovery and service articles). Should there be more granular newsletters (one for IGR, one for secretaries, one for general news, etc.)? Question: Have we considered a Shared Drive? Answer: aasfmarin.org is the shared drive. Question: Have we considered handouts? One third like handouts, two thirds do not prefer handouts. Question: Have we thought about more ways to disseminate the information? Adult learners need more than one media to better process information.

Targeted Message

  • Send in Contributions before the end of the year!
  • Ask your secretary if they are reading The Buzz
  • Communicate what Intergroup is and does – each of us is part of the Outreach Committee

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, January 8, 2020, 7:00 pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Treasurer’s Report

Month Ended October 2019

For October 2019, Total Gross Income (revenue minus COGS) was $17,740, this was under budget by $4,224 due to lower than expected Group & Individual contributions. Gross Income is $11,329 under budget year to date.

Total Operating Expense for October was $24,747, under budget by $1,642, due to lower than expected committee costs.

The result is a Net Operating Deficit of $7,007 for the month. This leaves the fellowship with a $13,291 deficit year to date (budgeted deficit is $13,263).   

Group Contributions for October were $13,249, over budget by $293. Group contributions are $6,744 under budget year to date. Individual Contributions for October were $2,697, under budget by $4,499. Individual contributions are $8,166 under budget year to date.

Total Unrestricted Cash for October 2019 was $72,279, a decrease of $8,708 from September 2019.  Unrestricted Cash is about 3.0x monthly operating expenses.

The rating for October 2019 is “Excellent”.

OVERALL RATING: Excellent

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent,” “Good,” “Fair” or “Poor.”  Generally speaking, here are the definitions of those terms:

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are roughly $24K/month, so we’d have over $48K in unrestricted cash balances for the month.  The Intergroup rating has been “excellent” since December 2016.

GOOD: We are meeting our budget.  Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses. POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in October 2016.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in October 2016.