Category Archives: Intergroup News

The Intergroup is a nonprofit membership organization representing all registered A.A. groups in San Francisco and Marin. Intergroup provides services such as an online and printed schedule, 24-hour teleservice, the bookstore, local publications, and service opportunities. Meetings are the first Wednesday of each month. All are welcome. See calendar for details.

Intergroup News | June 2019

This is an unofficial summary of the June 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, June 5, 2019, at the First Unitarian Universalist Center,

1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The May 2019 minutes and the June 2019 agenda were approved.

Standing Reports

Board Chair, John R. We have elections for the Board of Directors later tonight.

Treasurer, Alix F. Our current rating is Excellent; however, Individual Contributions are under budget. As a result, our rating may slip next month. The best way to offer support as an individual is by becoming a Faithful Fiver. Faithful Fivers are members who pledge a minimum of $5/month, up to $5,000 (per year). See Treasurer’s Narrative below.

Executive Director, Maury P. The July Intergroup meeting was moved from July 3 to July 10 due to the group conscience taken in May around the 4th of July holiday. There are open phone shifts to be filled at Central Office. We would like to extend a special thanks to all outgoing board members.

Intergroup Committee Reports

SF PI/CPC, Justin H. We are looking for people for key positions. We want to connect with people who have contact with active alcoholics and let them know about A.A. Meet the 2nd Monday of each month at 6:00 pm at Central Office.

The Point, John B. Our committee is always looking for submissions from the local fellowship. Meet the 2nd Saturday of each month at 12:30 pm at Central Office.

Fellowship, Elena R. We want to thank everyone who is going to volunteer at Founders Day on June 8 at the First Unitarian Universalist Center. The play I am Responsible is coming up on June 22 in Novato.

The Buzz, Anne Marie C. The Buzz is an email newsletter with events and service opportunities. Here are some “Fun Facts”: 42 new subscribers in last month, San Quentin Pilot Program most clicked in last Buzz and a 42% open rate. Question: How would I subscribe?  A: Email thebuzz@aasfmarin.org or sign up on the aasfmarin.org website, go to News & Events and click on The Buzz.

Archives, Michael for Kim S. Our committee is always looking for help. Meet on the 3rd Sunday each month at 2:00 pm at Central Office.

Sunshine Club, Clayton B. Our next orientation will be on July 14 at 2:00 pm at the Gratitude Center. We are currently building a volunteer base in Marin. Passing around a sign-up sheet for interested Marin folks who want to volunteer.

SF Teleservice, Lara A. We have several openings at the committee level. “If you like 12 stepping, Teleservice can be your jam.” Meet on the 3rd Monday at 6:00 pm at Central Office.

Orientation, Trevor J. Orientation needs committee members. Intergroup has three new IGRs tonight. As a reminder to everyone, please work getting Alternate IGRs.

Technology, Taran R. The Tech Committee is still seeking a graphic designer with an emphasis on WordPress. Some “Fun Facts”: 11K people found our website aasfmarin.org through Google in the past month. We’ve been asked about creating smaller, activity specific email lists. The group consensus is not to do this.

Service Committee Liaison Reports

Marin PI/CPC, Evan We had a booth at the recent Psychiatric Convention. We were surprised by so many professional’s lack of knowledge about A.A. This just highlights the need for more PI/CPC. We are looking at liaising with Al-Anon. We are also looking at where we are missing out on inclusivity. Secretary’s Monthly has a date error that has been corrected online.

SF General Service, District 6, Steve The General Service Office is not going to pursue a 5th edition of Big Book this year. A delegate will be making reports in Marin and San Francisco, so contact your GSR if you want a 5th edition.

Marin Teleservice, Carlo Things are good; shifts are filled. Meet on the 4th Tuesday of each month at 7:30 pm at the Marin Alano Club.

New Business

The Point Committee – Proposals

The editorial committee presented a revised Mission Statement and suggested Central Office print out hard copies of The Point for rehabs that do not allow Internet access. Question: Maury asked for clarity around the 12 Traditions language. A: The intent is that The Point will follow the Traditions.

Old Business

Committee Chair Elections and Voting Rights

This was tabled.

Elections for Board of Directors

Discussion and Q&A were conducted. Renee was elected to the Treasurer role; Josh, Alan and Karen to 3-year terms; Patrick to a 2-year term; Brian to a 1-year term.

What’s On Your Mind?

Meredith: Wants to bring up safety in our community. Hearing of a lot of incidents of women not feeling safe at meetings. Maury: Last fall we co-hosted a Safety Workshop with San Francisco and Marin General Service. We want to do it again but need follow up from collaborators. This matter was referred to the Fellowship Committee. 

Hal: Made an announcement about the new book from AA World Services “Our Great Responsibility.”

Targeted Message

  1. Founder’s Day is Saturday, June 8, 2019
  2. Consider becoming a Faithful Fiver, especially if your Group isn’t contributing
  3. I Am Responsible, Saturday, June 22 at Margaret Todd Senior Center in Novato
  4. Some of our Intergroup Committees need immediate support!
  5. Communicate what Intergroup is and does; each of us is part of the Outreach Committee

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, July 10, 2019, 7:00 pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Treasurer’s Narrative

Month Ended April 2019

For April 2019, Total Revenue was $19,629, this was under budget by $3,065 due to lower than expected individual contributions. Total Revenue is $1,100 under budget year to date. Total Operating Expense for April was $23,719, under budget by $2,712, due to lower than expected committee and insurance costs.

The result is a Net Operating Deficit of $4,141 for the month. This leaves the fellowship with a $1,435 deficit year to date.

Group Contributions for April were $15,783, over budget by $439. Group contributions are $1,195 over budget year to date. Individual Contributions for April were $1,830, under budget by $3,644. Individual contributions are $5,631 under budget year to date.

Total Unrestricted Cash for April 2019 was $75,291, an increase of $2,765 from March 2019. Unrestricted Cash is about 3 months of operating expenses.

The rating for April 2019 is “Excellent”.
OVERALL RATING: Excellent

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent,” “Good,” “Fair” or “Poor.” Generally speaking, here are the definitions of those terms:

EXCELLENT: We exceeded our budget. Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances. Operating expenses are roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month. The Intergroup
rating has been “excellent” since December 2016.

GOOD: We are meeting our budget. Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget. Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.

Intergroup News | May 2019

This is an unofficial summary of the May 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website www.aasf.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, May 1, 2019, at the St. Andrew’s Presbyterian Church,

101 Donahue Street in Marin City. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The April 2019 minutes and the May 2019 agenda were approved.

Standing Reports

Board Chair, John R. The board is continuing to do outreach to committee chairs and committee liaisons. Intergroup Board elections will be in June. Five positions are available. Submit Statements of Interest to governance@aasfmarin.org, which are due by Friday May 4. We are continuing outreach to “dark meetings” and updates are on the website. Trusted servant commitments can be updated online at aasfmarin.org/trusted-servant-registration.

Treasurer, Alix F. See Treasurer handout below. Our tracking is on budget, within $500 of budget. Our rating is “Excellent.” the Treasurer position is rotating and we need someone with accounting experience. QuickBooks is a plus but not a requirement.

Executive Director, Maury P. Central Office and the book store will be closed on Memorial Day, Monday, May 27. A new Grapevine joke book Take Me to Your Sponsor has been published and will be in the bookstore later this month. A.A. World Services also released a new book, Our Great Responsibility (Bill W. Conference Speeches).

Intergroup Committee Reports

SF PI/PCP, Justin H. We partnered with Marin PI/CPC to speak at Riordan High School in San Francisco. We will also be presenting at George Washington High for students researching addiction. We are looking for contacts at local high schools who want info about A.A. for students.

The Point, John B. We are currently redefining The Point’s mission and proposing a new mission statement. We want to print out a limited number of hard copies for people who cannot access the web. We plan to present this as New Business at June’s Intergroup meeting. Call for articles can be submitted by email at thepoint@aasfmarin.org.

Fellowship, Elena R.

Our annual Founders Day event will be on June 8, 5:00 pm to 8:30 pm and flyers are available. Information is also listed on aasfmarin.org Events Calendar. We are circulating a volunteer sign-up sheet for people or meetings to participate. We are asking everyone to pass out flyers at their meetings. Question: Is there parking at Founders Day? Answer: There is street parking around the First Unitarian and a parking garage a block away. We are moving forward with a production of Jackie B’s A.A. history play, I am Responsible, which will be at the Margaret Todd Senior Center in Novato on June 22.  The performance will be around 7:30 pm after a speaker meeting at 6pm. Tickets can be purchased at shop.aasf.org. The play is about the history of the Third Legacy of Service (Big Book to 1955). This will be the last time this play will be done for a while. More info will be coming in the May 15 edition of The Buzz.

SF Teleservice, Lara L. Our Volunteer Appreciation Brunch was a success on April 20; great turn out! We were able to fill 13 of 17 open shifts, however, we still have 4 open shifts. The next orientation will be at 6:00 pm on May 14 at Central Office.

Archives, Kim S. The most recent event was on May 5 called “Women in AA Part 2” at Mission Fellowship. One of the Big Book stories authors skyped in.

The Buzz, Anne Marie C. Readership is growing; approximately 20 new signups a month, and we have a 26% open rate (great for an email campaign). Question: How does one subscribe? Answer: Email thebuzz@aasfmarin.org or go to website.

Sunshine Club, New Co-chair, Clayton B. We are looking to partner with IGRs in Marin to bring orientations to Marin and build a base of volunteers there. One year of continuous sobriety is required plus completing an orientation. Speak with Ann M. or Clayton about volunteering.

Orientation, Trevor J. We have five new IGRs and one new liaison tonight. We’ve had 19 new IGRs since February! The Orientation Committee needs help, so consider joining us. The Buddy Sign up sheet is being passed around.

Liaison Reports

Marin General Service, District 10, Steve Our delegate has been informed that District 10 thinks a 5th Edition of the Big Book should be created. We are working on Inreach (how to keep GSRs coming back). A suggestion has been made to remove the 2-year sobriety requirement instead using an orientation requirement, and suggests changing the term “dark meeting” to “quiet meeting” for our purposes.

Marin Teleservice, Carlo Our Spaghetti Feed last month was a big success! Thanks to those who attended. Our committee needs volunteers.

SF H&I, Robert The upcoming H&I Conference will be in Vallejo. Orientation for H&I is at 11:00 am at 2900 24th Street on the 3rd Saturday of every month. We need more volunteers and coordinators because too many H&I meetings are going dark. Question: If you want to do service for H&I but don’t have a buddy, will you be connected with one? Answer: Yes, you never go in alone. The coordinator is responsible for making sure you have a partner.

Marin PI/CPC, Evan C. We’ve seen increased attendance, which is very nice. We have created new liaison positions. Our focus last month was on high schools. Next month, we will be working with the Dominican Nursing students. We will be staffing a booth at the American Psychiatric Association Conference.

Marin H&I, Karen We meet on 2nd Tuesday of the month at the Marin Alano Club. We could use more “feet on the ground” in Marin. Marin 2020 asked for an H&I Liaison but it has been tabled.

GGYPAA, Justin H.

Elections will be held on Sunday, May 19 at Piper Park in Marin at Noon plus a BBQ.

New Business

July 2019 Intergroup Meeting logistics

Do we move it to July 10 or keep it on July 3? Consensus was taken and it was decided to move to July 10. Also, we definitely need relocate the July meeting due to construction at our regular venue. For now, the location is TBD.

Committee Chair Elections and Voting Rights

Taran R. – Representing the Governance Committee: Should Committee Chairs be voted on by Intergroup (or at least ratified) as per our Bylaws? Maury P. – We could consider having annual elections with terms, similar to board elections, and how other service entities operate. This would enforce the spirit of rotation and would allow us to plan better. Suggestions or questions can be emailed to governance@aasfmarin.org prior to the June 5 Intergroup meeting.

Old Business

SF PI/CPC: What, Why and How?

Justin H. – SF PI/CPC: Cooperating with nonalcoholic professionals is an effective way to carry the message to the suffering alcoholic. Such people often meet the alcoholic in places where A.A. is not present. Through professionals, alcoholics may be reached who might otherwise never find the program, or they may be reached sooner with the help of informed non-alcoholics. Our Interim Chair has become the Chair. Right now, we only have three people running the committee. This means we need immediate support!

How Marin CI/PCP works

Evan C. – Marin PI/CPC: We have someone reaching out to libraries and someone for law firms. We are looking for more “Dr. Silkworth types” to reach out to medical professionals. We are trying to alleviate a lot of unnecessary suffering. Right now what we need is a PI/CPC Chair, a Special Events Coordinator, a Media Coordinator and an Outreach Coordinator. Question: (after a description of the sign up process) How does one continue the process? Answer: It is difficult because there are so few people on the committee.

Outreach

Peter made a pitch for outreach to meetings and sponsees since many IGRs are double and tripling their commitments.

Intergroup Committee Fair, Part II: Archives, Teleservice

The Buzz will speak next month.

What’s On Your Mind?

Jackie B. – Unity and Service Conference will be dedicated to 2nd and 3rd Legacy. The location will be in Concord at the Concord Hilton in July. Go to aasfmarin.org Events Calendar for complete information.

Targeted Message

  • Founders Day is coming: Saturday, June 8, 2019
  • I am Responsible, Saturday, June 22 at Margaret Todd Senior Center in Novato
  • SF PICPC needs immediate support
  • Open Board and Treasurer Positions; Statements of Interest are due NOW
  • Sunshine Club needs Marin members
  • Communicate what Intergroup is and does because each of us is part of the Outreach Committee

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, June 5, 2019, 7:00 pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Intergroup, May 2019
Treasurer’s Report
Month Ended March 2019

For March 2019, Total Revenue was $16,200, this was under budget by $5,189 due to lower than expected group contributions. Total Revenue is $1,964 over budget year to date. Total Operating Expense for March was $23,381, under budget by $18.

The result is a Net Operating Deficit of $7,230 for the month. This leaves the fellowship with a $2,706 surplus year to date.   

Group Contributions for March were $10,574, under budget by $4,329. Group contributions are $756 over budget year to date. Individual Contributions were $1,968, under budget by $954. Individual contributions are $1,986 under budget year to date.

Total Unrestricted Cash for March 2019 was $72,526, an decrease of $11,923 from February 2019.  Unrestricted Cash is about 3 months of operating expenses.

The rating for March 2019 is “Excellent”.

OVERALL RATING: Excellent

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”.  Generally speaking, here are the definitions of those terms:

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month.  The Intergroup rating has been “excellent” since December 2016.

GOOD: We are meeting our budget.  Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.

Intergroup News | April 2019

This is an unofficial summary of the April 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website www.aasf.org.

Our intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, April 3, 2019, at 1187 Franklin St. in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The March 2019 minutes and the April 2019 agenda were approved.

Standing Reports

Board Chair, John R. Alan G. was elected by the Board to the open board seat. The election needs to be approved by Intergroup. Regular Board Elections are in June. We have four at-large seats to fill. The Treasurer position is also open. Send Statements of Interest to governance@aasf.org. Question: Is the Treasurer a member of the Board? Answer: Yes.

Treasurer, Alix F. – Pete F. is doing readout (See handout.) Our overall rating is Excellent.

Executive Director, Maury P. Fun Fact – Tomorrow (April 4) is the 80th Anniversary of the publishing of the Big Book. Tonight we have fewer printed copies of meeting material to conserve paper; the agenda, minutes and financials were emailed in advance. We have a request from GSO for more male Corrections Correspondence from our members. There are over 200 male members in prison requesting correspondents and we don’t have enough volunteers to pair with them. Q: What can Inmates ask about? A: We have no way of knowing that. Question from Lucy: Do they need women for prison correspondence? Answer: Not as many as men are assigned to men and women to women with no wait list for women. This is a reminder the International Conference will be in Detroit in 2020. We are starting to post information on our website and aa.org. The AA Grapevine is looking for stories about Accessibility Issues. We passed around a list of meetings we have not had contact with in the past year. We are asking all IGRs to sign up to check out meetings and reach out to them about registering their secretary and treasurer. Spring San Francisco and Marin schedules are now available. Oops! The date is wrong on the Marin Schedule (2018 instead of 2019), however, all meeting information is correct. Printed material about Intergroup, Central Office and “What AA Does/Does Not Do” is being passed out for outreach along with the Secretary’s Monthly for secretaries to read during their meetings.

Intergroup Committee Reports

Technology Committee, Taran R. Still looking for volunteers (especially WordPress admins and graphic designers). Regarding the aasfmarin.org migration: all aasfmarin.org email addresses now resolved, however, any aasf.org emails still work. You can contact us at tech@aasfmarin.org.

SF Teleservice, Karen R. On April 20, we will host a Volunteer Appreciation Brunch for current volunteers followed by an 11:00 am speaker meeting and 12:00 pm Orientation open to all. There is a one-year sobriety requirement for SF Teleservice.

The Point Editorial Committee, John B. The Point Committee meets on the 2nd Saturday at 12:30 pm. Contact us at thepoint@aasf.org for submissions (April 22 deadline). Notes from our last Committee meeting are: continuing to use First Name Last Initial in all bylines. Any links within the stories and articles will only connect to A.A. websites. Faithful Fivers and Memorials/Anniversaries are back in The Point. We will be making a new business proposal for a limited print run to get The Point into places that do not have Internet access.

Archives, Kim S. Our next “History in A.A.” series will be “Women’s Part II” on Sunday, May 5 at Mission Fellowship, 2900 24th Street in San Francisco, 4:00 pm to 6:00 pm. There is a flyer. We will need help setting up A/V tech to help a speaker virtually attend the event.

Marin Teleservice, Jillian E. Our Annual Spaghetti Feed will be on Sunday, April 28, starting with dinner at 5:00 pm. It will take place at the Whistle Stop Café, 930 Tamalpias Avenue in San Rafael. There has been confusion over times the Marin line will switch to the SF Teleservice.  Please inform San Francisco volunteers that they may be answering calls on the Marin line.

Orientation, Trevor J. Our committee needs help. Tonight there were five new IGRs. We have passed around the Buddy Sheet in order to help new IGRs make sense of the process.

Sunshine Club, Ann M. We have two new Co-chairs for Sunshine: David for San Francisco and Clayton coordinating in Marin. In the past month, six meetings were taken 8 meetings to the infirm.

Service Committee Liaison Reports

District 6 Liaison, Steve We have been thinking of starting to do outreach to missing meetings.The weekend of April 13 and 14 will be the Pre-Conference Assembly 2019 in Santa Rosa. GSRs should be getting group consciences around the new 75 proposals being sent to the Conference.

Marin PI/CPC, Andrew Our last Speaker Orientation had a lot of people in attendance and we were able to fill positions. We are looking to create liaisons with other committees.

Marin Teleservice, Carlo Reminded everyone about the Spaghetti Feed.

Marin H&I, Karen We have 11 new inductees. The 46th Annual H&I Conference will take place May 3 –to 5 in Vallejo.

SF H&I, Robert Later in April is a NorCal H&I Pilot Program titled “Visitation and Sponsorship at San Quentin” on Saturday, April 27 at the East Bay Central Office. Right now, lots of H&I meetings are going dark in San Francisco. Our regular orientation is on the 3rd Saturday monthly at 11:00 am at Mission Fellowship. Also coming up, is an evening orientation on April 25, 6:00 pm, at Central Office.

New Business

Motion to Confirm Alan G. as Board Member. A vote was taken and 36 approved (motion passes).

Governance Committee, Taran R. Regarding Stakeholder Voting Rights: According to our Bylaws “Committee chairs must be approved by a majority vote of Intergroup Representatives and a majority vote of the Board.” Along those lines, we would like to resume the process of having proper elections for Committee Chairs and for you all to consider giving them voting rights. Currently, only Intergroup Reps vote. Q: What is currently happening? A: Committees vote on their own chairs and unless the Chairperson remains an IGR, they give up their votes

Old Business

Outreach and Connectivity Report Back, Maury P. Since our last meeting, 18 people registered as Trusted Servants, some from the list that was passed around. We will talk more about outreach possibilities when we have more time.

Reports from people who did outreach:

Andrew: Went to groups who he knew and gave them love.

Peggy: Explained to chairs of meetings that she knew didn’t have representation and explained why they should register. We are accepting the fact that people don’t know what Intergroup does.

Intergroup Committee Fair, Part I

Broke up the meeting to hear from each of the following committees: Sunshine Club, PI/CPC, Board of Directors, Fellowship and HelpChat. Each committee chair explained what their committee does and answered questions from each small group. Feedback:The overall consensus was positive.

Jillian: Need to have a representative from both Marin and San Francisco committees when there are two and both can go around together. Five groups and five minutes were good numbers. It was helpful to communicate if needs were for volunteers or committee members (or both). Add Orientation date and time to cheat sheet. Next time, we will hear from a few more Intergroup Committees.

What’s On Your Mind?

Marin Alano Club will have a service workshop 2:00 pm to 5:00 pm on Saturday, April 20.

Targeted Message

  • Communicate what Intergroup is and does
  • Each of us is part of the Outreach Committee
  • Founder’s Day is coming: Saturday, June 8, 2019
  • SF Teleservice Outreach Event, April 20, 2019 at 11:00 am, 777 Brotherhood Way, San Francisco
  • Open Board and Treasurer Positions; submit Statements of Interest

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, May 1, 2019, 7:00 pm, at St. Andrew’s Presbyterian Church, 101 Donahue Street in Sausalito. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Treasurer’s Report

Month Ended February 2019

For February 2019, Total Revenue was $23,661, this was over budget by $7,159 due to higher than expected group contributions combined with ticket sales for the play.

Total Operating Expense for February was $27,460, over budget by $4,719 mainly due to timing of expenses from the play.

The result is a Net Operating Deficit of $3,482 for the month. Combined with last month’s surplus, this leaves the fellowship with a $9,935 surplus year to date.

Group Contributions for February were $15,335, over budget by $5,085. Individual Contributions were $2,570, under budget by $1,032.

Total Unrestricted Cash for February 2019 was $84,449, an decrease of $4,524 from January 2019. Unrestricted Cash is over 3 months of operating expenses.

The rating for February 2019 is “Excellent”.

OVERALL RATING: Excellent

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”. Generally speaking, here are the definitions of those terms:

EXCELLENT: We exceeded our budget. Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances. Operating expenses are roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month. The Intergroup
rating has been “excellent” since December 2016.

GOOD: We are meeting our budget. Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget. Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.

Intergroup News | March 2019

This is an unofficial summary of the March 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website www.aasf.org.

Our intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, March 6, 2019, at the First Unitarian Universalist Church,

1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The February 2019 minutes and the March 2019 agenda were approved.

Standing Reports

Board Chair, John R. Board Elections will be in June. We have 3 at-large positions, and the  Treasurer position will also be open as of July 1. Submit your Statement of Interest to board@aasf.org if interested. Consider being a Faithful Fiver; it’s a  great way to support Intergroup/Central Office. We want to thank Maury for 17 years as Central Office E.D. (who just celebrated 30 years of sobriety).

Treasurer, Alix F. The year 2018 was strong and our rating remained at “Excellent.” We upped our Prudent Reserve to 6 months (see report).

Executive Director, Maury P. We need volunteers for Central Office because there are 4 open shifts plus we need substitute volunteers. If interested, please call to schedule a training shift. What are thoughts on eliminating hard copies of the agenda? If anyone feels strongly about it, please email maury@aasf.org. Sign up for outreach and connectivity. We have circulated lists of groups for IGRs to visit. We will send support materials to you before going to meetings. Box 459 published an article about Special Purpose Groups. We have Blue Cards that describe our Primary Purpose for meetings. The Statement of Interest in taking a Board Position are in the link that was emailed to you and is also on aasfmarin.org. Question: Would you still bring small number of Agendas? Answer: Yes. Question: Can more than one secretary register? Answer: Yes.

Intergroup Committee Reports

The Point, John B. Michael P. posted a PDF version of The Point for easy printing. We are putting a call out for someone to print some issues for the Dry Dock. We are looking for submissions about spiritual practices or meditation. We meet the 2nd Saturday at 12:30 pm at Central Office.

The Buzz, Ann-Marie C.  A link to The Point will be in The Buzz. We will be including Intergroup News and the Treasurer Report as well.

SF PI/CPC, Justin H. We have plenty of open positions on our committee. Our purpose is to inform the general public and interface with the professional community. We made a presentation to the Military Veterans and Re-entry Fairs. We are not H&I, just offer information, not bring a meeting. We meet on the 2nd Monday at Central Office at 7:00 pm with an orientation at 6:00 pm.

Technology, Taran R. The Tech committee is looking for volunteers for a Co-Web Servant position (WordPress admin), Graphic Designer and /or Web Dev for upcoming projects. Please email us at tech@aasf.org. Good news, “aasfmarin.org” has gone live! Email changes will start happening soon. The Digital Contributions “how-to” is being updated.

Sunshine Club, Ann M. We took 7 meetings for folks in need during February and oriented 9 new people. We will be presenting at NCCAA in Foster City this month. Seeking 4 coordinators (2 in San Francisco and 2 in Marin. Email us at sunshine@aasf.org.

SF Teleservice, Lara L. There will be our Volunteer Appreciation Brunch with a speaker and orientation on April 20 at 777 Brotherhood Way. Email sfteleservice@gmail.com. We meet the 3rd Monday of each month at Central Office for Orientation. We’ve also started our SF Teleservice roadshow that will bring an orientation to your meeting. We have a coordinator position open, so if interested, email us.

Fellowship, Elena R. Thank you to all the volunteers for the In Our Own Words play. It was a resounding success! The net revenue  for Intergroup was $1100. Founders Day will be coming up on Saturday, June 8. We will need a committee of people interested in working on this event. Email fellowhship@aasf.org. The play I Am Responsible will be showcased at Founders Day. Question: Are you interest in having a show up in Marin? Answer: Yes.

Orientation, Trevor, J. We have 8 new IGRs this month.

Archives, Kim S. Our next event will be Women in AA History Part II being presented on May 4. We meet on the 3rd Sunday of the month, 2:00 pm to 4:00 pm.

Liaison Reports

Spring Fling, Ken Western Roundup Living Sober is having a fundraiser on March 30 at 8:00 pm. It will be a Sober Drag Show. Requested donation is $15 pre-show, $20 at the door.

SF General Service, Steve Coming up is the Agenda Topics Workshop on Saturday, March 16, 12:30 pm to 3:00 pm, at the Urban Life Center, 1101 O’Farrell Street.

Marin Teleservice Liaison, Carlo We will be having our annual Spaghetti Feed probably in Mill Valley, so stay tuned. Our next business meeting will be in San Rafael.

GGYPAA, Justin H. Our ACYPAA Roundup will be April 4-7 at the LAX Hilton Hotel.

Marin PI/CPC, Andrew We are filling new positions including a new School Representative. We are doing outreach to groups. Our next speaker orientation and meeting will be on Thursday, March 28 (see flyer).

Old Business

Strategies for Connectivity

Conducted a Roundtable Discussion for 10 minutes, then heard Report Backs with Action Steps, which took 10 minutes. Results:

Michael: Many signed up, so the sign up sheet was helpful; the pamphlet is very helpful; ask to join a business meeting, try individual recruitment.

Justin: Focus on one committee per week; perhaps form an outreach committee so outreach can be coordinated; focus on connected meetings first; have an annual outreach panel that connects every year.

Alex: Make a pitch to a business meeting; don’t repeat things that have already been announced; talk about the bullet points from The Buzz and The Point.

Dave: Go to individual meetings instead of clubs; talk about group liability insurance ($50 fee); explain the difference between IGR and GSR commitments.

Charlie: Remind people that this is 12th step work; add humor; sign up for the email list and use that to discuss Intergroup; put flyers on literature tables.

Maury: Asked for volunteers to discuss outreach further prior to next meeting

GGYPAA Request, Justin H. GGYPAA has been bidding for the annual ACYPAA Roundup. Requirement for bidding is a letter of support. A Letter of Support was endorsed by consensus.

What’s on Your Mind?

Regina: The Waterfront meeting needs to move. This meeting is on Sunday at 8pm and has about 50 people regularly. We can afford up to $130 per week.

Targeted Message

  • Communicate what Intergroup is and does
  • Each of us is part of the Outreach Committee
  • Register your meetings
  • Open Board Positions
  • Treasurer Position – QB experience preferred for a 2-year commitment and will require several hours a month
  • Help Chat Orientation March 23 at 1:30 pm

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, April 3, 2019, 7:00 pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Intergroup, March 2018
Treasurer’s Report 

Month Ended January 2019 

For January 2019, Total Revenue was $33,325. Total Operating Expense for January was $23,060.  The result is a Net Operating Surplus of $13,190 for the month.  

Group Contributions for January were $25,645. Individual Contributions were $3,094. 

Total Unrestricted Cash for January 2019 was $88,973, an increase of $11,409 from December 2018.  Unrestricted Cash is over 3 months of operating expenses.  

The rating for January 2018 is “Excellent.”

OVERALL RATING:  Excellent   

INTERGROUP FINANCE RATING SYSTEM
Every month we rate our monthly finances as “Excellent,” “Good,” “Fair” or “Poor.”  Generally speaking, here  are the definitions of those terms: 

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have  more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are  roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month.  The Intergroup  rating has been “excellent” since December 2016. 

GOOD: We are meeting our budget.  Our income for the month, or for the YTD, was slightly greater than our  expenses and we’d have approximately 1.5 ‐ 2 months of operating expenses in unrestricted cash balances. 

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the  YTD ‐ and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.  

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating  expenses. The last time we were “poor” was in September 2016.