Category Archives: Intergroup News

The Intergroup is a nonprofit membership organization representing all registered A.A. groups in San Francisco and Marin. Intergroup provides services such as an online and printed schedule, 24-hour teleservice, the bookstore, local publications, and service opportunities. Meetings are the first Wednesday of each month. All are welcome. See calendar for details.

Intergroup News | October 2019

This is an unofficial summary of the October 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, October 2, 2019, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The September 2019 minutes and the October 2019 agenda were approved.

Standing Reports

Board Chair, Alan G. We are working with other Intergroups to find a way to print schedules directly from our website (aasfmarin.org). The Governance committee is still working on revising the By-laws.

Treasurer, Renee T. Our rating for August is Excellent. We have received a bequest. Our Operating Expenses are currently under budget. See the Treasurer’s Report at the end of this summary. A reminder November is Gratitude Month. Question: What is the maximum amount an individual can donate? Answer: It is a maximum of $5,000 a year for an individual; a bequest can be $10,000. An idea has been presented to talk about raising the limit. Question: Can groups contribute through Venmo to the “GG Intergroup” user?  Answer: That is just for paying for dinner at the monthly Intergroup meeting. There is another way to accept online contributions via the website. Regarding the 2020 Budgeting: Committee chairs will need to fill out a spreadsheet for next year. The due date is November 4, 2019. Question: How does each committee figure out printing costs for their committee? Answer: That information will be sent to the committees in an upcoming email.

Executive Director, Maury P. (at the Central Office/Intergroup Conference), Patrick (sub) The upcoming Volunteer Appreciation Dinner, hosted by IFAA, will be in November in San Francisco. The Board will bring entrees and the IGRs will bring side dishes. It is a lovely event!

Intergroup Committee Reports

The Point, John B. Call for November articles on the topic of the 11th Step/Tradition/Concept. Contact

thepoint@aasfmarin.org. The October Issue is out on the website. Some issues will be printed for people who don’t have Internet access. We meet on the 2nd Saturday of each month at 12:30 pm at Central Office, 1821 Sacramento Street in San Francisco.

Archives, Kim S. I attended the 23rd National Archives Workshop in September. Discussion revolved around “Collection Scope and Police,” “How to Archive in the Cloud, and “Archives, Anonymity and Ethics.” Our next History Talk will be on October 27, 2019, on the topic of “A.A. and Spanish Speakers.”

We meet on the 3rd Sunday of each month at 2:30 pm at Central Office, 1821 Sacramento Street in San Francisco.

Orientation, Trevor J. Tonight Chris, Doug and Kristi are our new IGRs. Reminder: Dr. Bob was a big supporter of Intergroup … you can be too!

Sunshine Club, Ann M. Four meetings were brought to the sick (a little slow). The next Sunshine Club orientation will be on Wednesday November 13, 2019, at 6:00 pm at Central Office, 1821 Sacramento Street in San Francisco.

Technology, Taran R. We are working on some “cool stuff”! the Chair position is still open to be rotated into. We are also in need for a Graphic Designer. Taran attended the National A.A. Technology Workshop in Bowling Green, Kentucky. We meet on the 1st Monday of each month at 6:00 at Central Office, 1821 Sacramento Street in San Francisco.

Service Committee Liaison Reports

General Service, District 6, Steve This is a reminder that SF Unity Day will be at the Urban Life Center. We will be having discussions of “Remote Communities” and “Safety in A.A.” during the afternoon session plus a number of Service Committee orientations. CNCA now has a new treasurer in place. The Area Assembly will be on Saturday, November 2, 2019, at St. Mary’s in San Francisco. We will be discussing the 5th Edition of the Big Book. We will also talk about Area Inventory. We are in need of “shushers” to help control the crowd. The Pre-Assembly Dinner needs support.

Marin Teleservice, Carlos Everything with teleservice is going well. Sign up through the internet. We will have booth at Unity Day Marin, Saturday, October 19, 2019.

New Business

Email Communications Strategy, Michael P. We are seeking input about new email communications. We’ve talked about our existing newsletters such as The Buzz and The Point. It’s possible to create a few new newsletters in addition to the ones we have such as Intergroup News, which contains information about Intergroup business, the Secretary’s Monthly / Trusted Servants News. Could these increase engagement? Proposing Intergroup create a Newsletter Committee that would unify all these newsletters. Question: Can anyone subscribe to the existing newsletters? Answer: Yes, they are all public and currently on the website. Temperature was taken and there was interest in pursuing this further.

Old Business

Intergroup Committee Chairs – Elections, Term Length & Rotation, Voting Rights, Alan G. Do we want to have committees put forth chairs for Intergroup to vote on?  This is the current By-Laws temperature taken: Intergroup wants to follow the By-Laws and does not need a motion. Term Limits of Committee chairs? Not outlined in By-Laws. Temperature was taken about 2-year Term Limits.  Archivist’s do it a little differently: 2 years is not enough. There was a clarification that this does not mean they would leave the committee after the term limit. There was a suggestion to limit the scope of the motion to being “advisory” while changing the By-Laws. A question was posed to people who went to National Conventions about other Intergroup “best practices”: N.A.A.T.W. has its own steering committee which is elected via the 3rd Legacy, although instant-runoff was attempted this year (not done). The motion was tabled until next month. Should non-IGR Committee Chairs get a vote?Question: What is the rationale for not having voting power? Answer: They do not represent a group, so they shouldn’t have a vote. Question: Do Committee Chairs come to the Intergroup meeting? Answer: They usually do in order to make their report. The temperature was taken about how non-voting members feel about not being able to vote. A motion was made by Alex: Committee Chairs that are not IGRs have the right to vote at Intergroup meetings. Clarification: This is a vote to recommend change to the By-Laws that will be taken up by the Governance Committee. The motion passed, 32 yay, 2 nay and 1 abstention. Minority Opinion:  Chairs are not representing groups. If you want to vote, find a new meeting to represent at Intergroup in order to get your voting rights back.

What’s On Your Mind?

Drew will not be able to attend next month; Alix will fill in.  (Thank you, Alix!)

Targeted Message

  • November is Gratitude Month!
  • Remind your Group Treasurer to ask if your group wants to pass a 2nd basket for Gratitude
  • Communicate what Intergroup is and does; each of us is part of the Outreach Committee

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, November 6, 2019, 7:00 pm, at St. Andrew Presbyterian Church, 101 Donahue Street in Sausalito. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Treasurer’s Report

Month Ended August 2019

For August 2019, Total Revenue was $31,090, this was over budget by $7,266 due to a large Individual Contribution (bequest). Total Revenue is $4,552 under budget year to date.

Total Operating Expense for August was $21,301, under budget by $7,107, due to lower than expected committee costs, employee expenses, and timing of expenses.

The result is a Net Operating Surplus of $9,789 for the month. This leaves the fellowship with a $1,181 surplus year to date.   

Group Contributions for August were $16,024, under budget by $2,423. Group contributions are $3,377 under budget year to date. Individual Contributions for August were $12,646, over budget by $9,978. Individual contributions are $2,832 under budget year to date.

Total Unrestricted Cash for August 2019 was $84,895, an increase of $16,423 from July 2019.  Unrestricted Cash is about 3.5x monthly operating expenses.

The rating for August 2019 is “Excellent”.

OVERALL RATING: Excellent

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”.  Generally speaking, here are the definitions of those terms:

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are roughly $24K/month, so we’d have over $48K in unrestricted cash balances for the month.  The Intergroup rating has been “excellent” since December 2016.

GOOD: We are meeting our budget.  Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in October 2016.

Intergroup News | September 2019

This is an unofficial summary of the September 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, September 4, 2019, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The August 2019 minutes and the September 2019 agenda were approved.

Standing Reports

Board Chair, Alan G. Our recent Board Retreat included 5 new members. It was facilitated by Lou and we set Committees as well as set Goals. Regarding Outreach – IGRs are the outreach. We discussed an upcoming Safety Workshop in San Francisco and Unity Day 2019, which includes outreach to our Service Groups. Outlined in an email sent prior to this meeting, we offered a reminder of procedures for bringing matters to the board.

Vice Chair, Taran R. At our Intergroup Committee Chair bi-monthly meeting, we talked about rotation and voting, about Branding, and had a discussion about rearranging the IGR meeting agenda. Send opinions to vicechair@aasfmarin.org.

Treasurer, Renee T. See Treasurer’s Report. Our current rating is “Excellent.” As of this month, Individual Contributions are behind projection. We received a bequest in August. Good news is expenses are under budget. Question: Are we registered as a Non-Profit 501(c)3?  Answer: Yes, we are.

Executive Director, Maury P. Welcomed back new members from last month. The International Conference 2020 in Detroit is open for registration. Online registration begins September 9, 2019, a aa.org. There is a call for stories for the pamphlet “A.A. for the Older Alcoholic” and can be submitted to AA World Service. Go to aasfmarin.org Home page or check out the Secretary’s Monthly on the website for details. The popular Meeting Guide app is now being managed by aa.org and includes Daily Reflections quotes. See the insert for Mission Fellowship H&I BBQ and other events coming up this month at aasfmarin.org!

Intergroup Committee Reports

PI/CPC, Justin H. we spoke to ACT MFA students. We will be speaking at the Re-entry Fair on this month. PI continues to be engaged in Sunday Streets. Contact PI/CPC for more information.

Fellowship, Elena R. Thank you to those who volunteered for the Safety Workshop. Although it has been postponed, we still need volunteers. If you are interested, contact us at fellowship@aasfmarin.org.

The Buzz, Anne Marie C. Here are some Fun Facts about The Buzz: Question: How many “opens” in the first 5 minutes after the email has been sent? Answer:  110. Question: What is the number of new subscribers? Answer: 14. Question: What is the most clicked link in The Buzz? Answer: The “Recent Schedule Changes” page. We want everyone to know we are looking for new Editor.

The Point, John B. We have a call for articles for the coming month: 10th Step for October. Our regular Committee meetings are at 12:30 pm the 2nd Saturday of each month at Central Office. If you have anything to contribute for The Point, submit your piece, which should be approximately 500 words, to thepoint@aasfmarin.org. By the way: The Point can now be downloaded and printed.

Archives, Kim S. We conducted history talks at the Western Roundup Living Sober conference. We are hoping to have a new history talk in a few months regarding LGBTQ A.A. We will have a display at San Francisco Unity Day, coming up on Saturday, October 12, 2019.

Sunshine Club, Clayton B. We are trying to expand the Sunshine Club into Marin County. We signed up 10 new volunteers at last orientation held at the Marin Alano Club. Thank you for the support! We are looking to have more orientations in Marin in the coming months.

Orientation, Trevor J. Tonight we have 9 new IGRs. As a reminder to all IGRs, please remember to get someone from your meeting/group to sign up as the alternate. Question: Of the 9 new members tonight, how many were from Marin? Answer: 4 new IGRs.

Technology, Taran R. There is lots of interesting stuff going on with the Intergroup. The Chair position is open for rotation. We still would like a graphic-design volunteer. Contact us for details at tech@aasfmarin.org.

SF Teleservice, Lara A. SF Teleservice is proud to announce that we have filled all our committee positions! We still need regular volunteers though, so please remind folks at your meetings that our orientation is the 3rd Monday of the month at 6pm at Central Office.

Service Committee Liaison Reports

General Service, Steve There may be issues with contributions to CNCA. They are currently looking for a new Treasurer. But please, do not stop sending us your regular contributions. Send to the PO Box number listed. There will be a Safety Workshop at Marin Unity Day. The Area Assembly will be in San Francisco in November.

Marin Teleservice, Carlo You may sign up for service online at marinteleservice.com. Business cards for how to transfer the lines have been approved.

Marin PI/CPC, Evan Our committee addressed outreach to the African American community. Discussion will continue at the Marin Alano Club in San Rafael.

GGYPAA, Justin H. The “All California Conference” will be held in Sacramento this coming spring on Sunday, September 15, 2020. Our next gathering, “HIke and Meditation in Tennessee Valley” is coming up. All are welcome.

Marin H&I, Karen Our next meeting will be on Tuesday, September 10. The rolls have been purged and we need more active volunteers. We also need more speakers for Helen Vine.

Old Business

Election of Intergroup Committee Chairs, James – Governance Committee

Section 3.6 Intergroup Committees

The Intergroup may act by and through such committees as may be specified in resolutions adopted by a majority vote of the Intergroup Representatives. Each such committee shall have such duties and responsibilities as are granted to it from time to time by Intergroup. Each committee is composed of Representatives and any other individual A.A. member who is willing to contribute time to Intergroup activities in the furtherance of the principles, purposes, and objectives of Alcoholics Anonymous. Committee chairs must be approved by a majority vote of Intergroup Representatives and a majority vote of the Board.

Term length – Should Committee Members have a term length and be approved by IGRs?

Voting Rights – Should Committee Members have votes?

Question: What is the point of the discussion (to change the bylaws or to follow the bylaws)?

Answer: Much discussion followed. Committee Chairs do not necessarily represent Groups (because their commitment to their group rotates). Question: Should they get a vote? (if yes, we need to change the bylaws). Question: Should they first be elected (or ratified by the Intergroup)? In order to keep relevant skills in the committee, having the chair be an IGR may be problematic. James clarified the question: Should Committee Chairs be elected by the Group and have term limits?  Would they have voting rights? Renee suggested the board make a recommendation to the Intergroup body. Current Bylaws state that Intergroup elects Committee Chairs and that only Intergroup Reps have a vote.

What’s On Your Mind?

Justin H. – PI/CPC meets the 2nd Monday of each month at 7:00 pm at Central Office. Reminder: GGYPAA is a “.com” not a “.org” when emailing.

Jim – Registration for the International Conference opens at 10:00 am EST on September 9, 2019. So be ready at 7:00 am on that Monday.

Targeted Message

  • Inform your group members about our Faithful Fiver program and Honorary Contributions
  • Communicate what Intergroup is and does – each of us is part of the Outreach Committee

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, September 4, 2019, 7:00 pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Intergroup, September 2019
Treasurer’s Report

Month Ended July 2019

For July 2019, Total Revenue was $27,568, this was under budget by $1,806 due to lower than expected contributions (Group & Individual) and book sales. Total Revenue is $11,818 under budget year to date. Total Operating Expense for July was $22,520, under budget by $1,371, due to lower than expected committee costs and credit card processing fees.

The result is a Net Operating Surplus of $5,048 for the month. This leaves the fellowship with a $8,607 deficit year to date.   

Group Contributions for July were $22,710, under budget by $437. Group contributions are $954 under budget year to date. Individual Contributions for July were $3,085, under budget by $809. Individual contributions are $12,810 under budget year to date.

Total Unrestricted Cash for July 2019 was $68,472, an increase of $3,043 from June 2019.  Unrestricted Cash is about 2.8x monthly operating expenses.

The rating for July 2019 is “Excellent”.

OVERALL RATING: Excellent

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”.  Generally speaking, here are the definitions of those terms:

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are roughly $24K/month, so we’d have over $48K in unrestricted cash balances for the month.  The Intergroup rating has been “excellent” since December 2016.

GOOD: We are meeting our budget.  Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.

Intergroup News | August 2019

This is an unofficial summary of the August 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, August 7, 2019, at St Andrew Presbyterian Church, 101 Donahue Street in Sausalito. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The July 2019 minutes and the August 2019 agenda were approved.

Standing Reports

Board Chair, Alan G. $75 has been approved to The Point Committee for remainder of this year. A lot of excitement around the Marin County Sunshine Club. Orientations to be held in Marin soon. The CPA gave the yearly report on Form 990:

  • Where do we get our contributions?
  • How are the funds allocated?
  • Who is overseeing the organization (conflicts of interest)

Another Safety workshop is moving forward in October. Teddy B-W, delegate, is suggesting outreach to African American alcoholics – Diversity & Inclusion (D&I) Workshop.

Vice Chair, Taran R. Regarding the Job Fair: we got through 2/3 of our committee presentations / temperature. How do we feel about next month job fair pitch (mostly up twinkles)? Safety workshop in San Francisco and Inclusivity: how do we feel about Intergroup putting on a D&I workshop? Question from Allison: what would it include? Answer Taran: good approaches for how to include people, and techniques for inclusivity. What are barriers that keep people out of A.A.? We have had recent car break-ins. Don’t leave belongings visible in car.

The $8.06 Challenge (see Executive Director slide related to Self-Support): Question: is it per individual or group? Answer: the individual. Jim: Reminded the group of the fact that it’s a grassroots effort and NOT from GSO. Brian: Brought up issues with money going to Marin 2020.

Treasurer, Renee T. (See handout) Rating is “Excellent” based on current unrestricted cash position, but if revenue continues to decline, that rating will be downgraded. Question from Michael: Has there been a decline in the number of Faithful Fivers? Answer from Renee: know we lost a few when we converted payment systems, but doesn’t think we lost many. Explained that budget is based on last year’s contributions and we received a couple large one-time contributions.

Intergroup Committee Reports

Fellowship, Elena R. The next Safety Workshop will be in San Francisco. Looking at October 5, 2019, located at 777 Brotherhood Way. Sending around a volunteer signup sheet. Also, liaison for H&I Committee: on track financially. There is literature to be used! San Quentin project is going well.

Archives, Kim S. Gave an explanation of Archives: pitching oral histories and other things that archives need from groups/members. During the Western Roundup Living Sober gathering, there will be history talks during that weekend.

The Point, John B. The Point is receiving allocation of discretionary funds to print copies; thanks the Intergroup Board. Call for articles. They will prepare a budget for 2020 and track use of paper copies.

SF PI/CPC, Molly J. Gave a description of PI/CPC. The committee is always looking for speakers and plugged the committee meeting time, 2nd Mondays, 6:00 pm, Central Office. Current focus: Now they get to focus on action! The committee is adequately staffed at this time. Sunday Streets in the Mission was successful. The upcoming Sunday Streets is in SOMA on August 19. Fact: Big Books are often stolen from libraries; committee is supplying Big Books to restock libraries.

Orientation, Trevor J. Made an introduction of new Intergroup members and alternates. Service keeps you sober! Passed around the buddy sheet for sign-ups.

Sunshine Club, Clayton B. The Sunshine Club brings meetings to people who cannot make it to regularly scheduled meetings. We are currently building the Marin County membership. A Marin County orientation will be on August 25, 10:45 am at the Marin Alano Club. Would your meeting like to sponsor an orientation?

SF Teleservice, Taran R. (filling in) Gave an update via the PowerPoint slides.

Technology, Taran R. The Chair position is open and we need a graphic designer. Also, a Web servant is needed for Northern California H&I. Almost 13,000 people found us on Google (and presented other stats).

Service Committee Liaison Reports

General Service District 6, Steve The 5th edition Big Book has been tabled but still seeking group consciences. Would groups want a pamphlet addressing Transgender issues? The opening of online registration for the World Conference in Detroit will September 9, 2019. Also getting ready for the Summer Assembly on September 14, 2019.

Marin Teleservice, Carlo Our treasurer is currently dispersing funds. We have been discussing better ways of doing the phone transfer. We plan to have a booth at the General Service conference. Gave the business meeting plug.

Marin PI/CPC, Andrew Public Information this past month created an email newsletter. We had 12 new people at the last orientation. New developments: we are working on our relationship with Child Protective Services. We discussed the Inclusivity Report (African American community outreach).

Old Business

Discussion of Bylaws – Surfaced a reminder of the Consensus process. Taran R. read the actual Bylaw paragraph. Up Twinkle fingers regarding Election of Intergroup.

Election by Intergroup Assembly – Intergroup will vote to elect a chair. Michael P. provided background as to the history of committees going “rogue.” So, if a committee is not going well, then Intergroup needs to step in.

Off-topic break from Old Business and detour to Marin 2020 discussion – Jim stated he attended an H&I meeting at the Marin Alano Club and discovered Marin 2020 has a liaison to H&I. Taran R. paused to explain what Marin 2020 is and what they’ve been trying to do. Alan also added some context to the discussion. Scott has been attending Marin 2020 and reminded our group not to spread inaccurate info. He said their plan is to provide local activities and fellowship, and anything more they collect will go to Central Office. (There was additional discussion on Marin 2020.)

Return to Old Business Clarifying question: What is the actual ask? Renee explained that our current practice does not adhere to our bylaws. The ask is: would we like to change our practice to align with bylaws when electing committee chairs?

Back to Marin 2020 discussion Marin PI/CPC rep mentioned they will continue to work with and cooperate with whoever gets the “butts in the seats” and helps the still suffering alcoholic whether it is IFAA or Marin 2020.

What’s On Your Mind?

Patrick: Made clarifying point that Intergroup service committees and service liaisons are different, so the old business pertaining to electing committee chairs does not impact liaisons.

Targeted Message

  • Tell your group members about our Faithful Fiver Program
  • Sunshine Club needs Marin members
  • Communicate Intergroup purpose

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, September 4, 2019, 7:00 pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Treasurer’s Narrative

Month Ended June 2019

For June 2019, Total Revenue was $17,312, this was under budget by $4,473 due to lower than expected group contributions and individual contributions. Total Revenue is $10,012 under budget year to date. Total Operating Expense for June was $24,629, under budget by $1,002, due to lower than expected committee costs.

The result is a Net Operating Deficit of $7,317 for the month. This leaves the fellowship with a $13,391 deficit year to date.   

Group Contributions for June were $11,577, under budget by $1,353. Group contributions are $517 under budget year to date. Individual Contributions for June were $2,398, under budget by $1,733. Individual contributions are $12,000 under budget year to date.

Total Unrestricted Cash for June 2019 was $65,429, a decrease of $5,798 from May 2019.  Unrestricted Cash is about 2.7x monthly operating expenses.

The rating for June 2019 is “Excellent”.

OVERALL RATING:  Excellent

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”.  Generally speaking, here are the definitions of those terms:

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are roughly $24K/month, so we’d have over $48K in unrestricted cash balances for the month.  The Intergroup rating has been “excellent” since December 2016.

GOOD: We are meeting our budget.  Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.

Intergroup News | July 2019

This is an unofficial summary of the July 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, July 10, 2019, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The June 2019 minutes and the July 2019 agenda were approved.

Standing Reports

Board Chair, Alan G. New Board Chair – Welcome to the new Board members. There will be an orientation and a retreat to assign roles next month. Our Service Table roundtable continues and we will integrate the Consensus process in our Board meetings. There has been a request for a Senior in Sobriety Designation to the meeting guide. We just leased a new copier with significant savings as compared to our prior lease.

Treasurer, Renee T. Review the financial handout. The current rating is Excellent. We are trending downward and Individual Contributions are down compared to last year. We extend a “thank you” to Alix F. for her help in the handoff of the Treasurer’s position. We encourage you to become a Faithful Fiver (recurring individual contributions) right now. GSO is raising the limit on bequests to $10,000 per individual.

Executive Director, Maury P. I am very excited about our new Board! Here are some stats: (see slides) 40-45% of groups contribute to Central Office. If yours does not, consider becoming a Faithful Fiver. Additionally, “The $8.06 Challenge” – if everyone sent in $8.06 to the General Service Office, they would be self-supporting. GSO is getting a new online contribution system put in place. Reminder: please register any new secretary and treasurer with Central Office. It can be done online under Trusted Servant Registration.

Intergroup Committee Reports

The Point, John B. We are proposing new mission statement (during Old Business), We meet the 2nd Saturday of the month at Central Office at 2:30 pm. Our call for submissions on the 8th Step, Tradition and/or Concept. Contact us at thepoint@aasfmarin.org.

SF PI\CPC, Molly J.  Is the new Chair. At our 1st meeting, we filled almost every position. Will be present at Sunday Streets in the Mission in July. Gave a brief rundown on what PICPC does.

Fellowship, Elena R. Thanks for making the two June events possible. For SF Founders Day, all who stepped up, including Lara for being the Emcee and Meredith for food. Thanks also to all who volunteered at the production of I am Responsible in Novato: it was a great success! 

SF Teleservice, Lara A. We filled all the coordinator positions, however, we still need a co-chair. See slide for description. Contact us at sfteleservice@aasfmarin.org. We also have open shifts. Our next monthly orientation will be July 15.

The Buzz, Anne Marie C. Our bi-monthly email newsletter of events and service opportunities. Fun Facts: Open rate was 12% lower last year (42% this year), 17 new subscribers in the past month, “Most Clicked” link in the past two Buzz postings were the Log Cabin 12th Step Workshop. The average Click Rate is 3.3% and 294 subscribers opened within 3 hours. There is a link on the website to subscribe.

Orientation, Trevor J. Alison is our 2nd person on the committee. Welcome new IGRs! We are looking for suggestions to make orientation better. Passed around buddy sheet for new IGRs.

Sunshine Club, Ann M. The Sunshine Club brings meetings to people who are homebound or in a facility and cannot make it to outside meetings. We need more committee members. Our next orientation will be July 14 at the Gratitude Center.

Technology (and reporting for Archives), Taran R. For Archives: We are working on a Living Sober Archive and could use more help. Archives meets 12:00 pm to 2:00 pm at Central Office on the 3rd Sunday of the month. For Technology: The Chair position is open. We’ve been actively conducting Tech upgrades for Central Office. We will be going to the NAATW in September, which is in Kentucky. Also, the Help Chat function on the website is doing fine.

Liaison Reports

Marin PICPC, Evan C. We are joining forces with Al-Anon for the next Senior Fair. We are also working on Outreach to high schools and middle schools.

SF Bridging the Gap, Pete F. Currently, Bridging the Gap was being seen as redundant. We are changing focus to getting on paperwork for release instead of giving presentations.

General Service District 6, SF, Steve The 5th Edition of the Big Book is not happening this year. Discussion of the 5th edition at this time would just distract from the change to a Digital Edition. Expense was not taken into consideration. District 6 has asked for a group conscious about the 5th Edition. The wording of the pamphlet about “anonymity” is being changed to address safety concerns. District 6 is available to help with safety concerns.

Marin Teleservice, Carlo We covered phone for July 4th when Central Office was closed. Currently, all positions are filled.

We are thinking of having a booth at the General Service Summer Assembly.

Old Business

Committee Chair Elections and Voting Rights

Governance Committee, James Should Committees elect their own chairs or should they be appointed by Intergroup?

Maury P.: Gave context that the by-laws state that Intergroup elects the chairs and encourages a spirit of rotation.

Discussion: Liz: Committee members cannot vote. Elena: would like a vote. Hal: feels that committee rotation is vital. Drew, question: Has this been the case the past? Answer: Kind of, but committees keep going dark without rotation. Further discussion brought up that rotation would bring more light into the service committees. Pete: Feels like there are three different conversations, election, voting rights and rotation. Should Committee chairs have voting rights? Jillian: Why should they not have a vote? Renee: If they are elected, they should have a vote; if they are not elected maybe they should not. Pete: wants to sharpen the discussion next month.

The Point Committee – Proposal of Revised Mission Statement

John B. Motion: Shall we accept this new mission statement? Old statement was read. Consensus was taken with mixed input. James, question: How is The Point different from the Grapevine (or what is the point of The Point?) Will A.A. business and local information from The Point? Maury: Compared old version of the statement and proposed version.

Taran: Is The Point less about business and more about stories or does the proposed mission statement merely reflect the current reality of the online Point? Consensus was taken about moving to vote, a simple majority. A vote was taken and Passed by simple majority. Producing a hard printed copy availability was tabled.

What’s On Your Mind?

Pete F.  We are shutting down a five-day-a-week noon meeting. Remember that financial self-support is not the same as meeting self-support.

Targeted Message

  • Did your group just hold elections? Register Trusted Servants and distribute 7th Tradition contributions
  • Inform your group members about our Faithful Fiver program
  • Sunshine Club needs Marin members
  • Communicate what Intergroup is and does – each of us is part of the Outreach Committee

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, August 7, 2019, 7:00 pm, at St. Andrews Presbyterian Church, 101 Donahue Street in Sausalito. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Treasurer’s Report

Month Ended May 2019

For May 2019, Total Revenue was $18,029, this was under budget by $4,439 due to lower than expected individual contributions. Total Revenue is $5,539 under budget year to date. Total Operating Expense for May was $22,801, under budget by $1,089, due to lower than expected committee and employee costs.

The result is a Net Operating Deficit of $4,683 for the month. This leaves the fellowship with a $6,118 deficit year to date.   

Group Contributions for May were $9,745, under budget by $359. Group contributions are $836 over budget year to date. Individual Contributions for May were $4,872, under budget by $4,636. Individual contributions are $10,267 under budget year to date.

Total Unrestricted Cash for May 2019 was $71,227, a decrease of $4,064 from April 2019.  Unrestricted Cash is about 3 months of operating expenses.

The rating for May 2019 is “Excellent”.

OVERALL RATING: Excellent

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”.  Generally speaking, here are the definitions of those terms:

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month.  The Intergroup rating has been “excellent” since December 2016.

GOOD: We are meeting our budget.  Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.

Intergroup News | May 2019

This is an unofficial summary of the May 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website www.aasf.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, May 1, 2019, at the St. Andrew’s Presbyterian Church,

101 Donahue Street in Marin City. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The April 2019 minutes and the May 2019 agenda were approved.

Standing Reports

Board Chair, John R. The board is continuing to do outreach to committee chairs and committee liaisons. Intergroup Board elections will be in June. Five positions are available. Submit Statements of Interest to governance@aasfmarin.org, which are due by Friday May 4. We are continuing outreach to “dark meetings” and updates are on the website. Trusted servant commitments can be updated online at aasfmarin.org/trusted-servant-registration.

Treasurer, Alix F. See Treasurer handout below. Our tracking is on budget, within $500 of budget. Our rating is “Excellent.” the Treasurer position is rotating and we need someone with accounting experience. QuickBooks is a plus but not a requirement.

Executive Director, Maury P. Central Office and the book store will be closed on Memorial Day, Monday, May 27. A new Grapevine joke book Take Me to Your Sponsor has been published and will be in the bookstore later this month. A.A. World Services also released a new book, Our Great Responsibility (Bill W. Conference Speeches).

Intergroup Committee Reports

SF PI/PCP, Justin H. We partnered with Marin PI/CPC to speak at Riordan High School in San Francisco. We will also be presenting at George Washington High for students researching addiction. We are looking for contacts at local high schools who want info about A.A. for students.

The Point, John B. We are currently redefining The Point’s mission and proposing a new mission statement. We want to print out a limited number of hard copies for people who cannot access the web. We plan to present this as New Business at June’s Intergroup meeting. Call for articles can be submitted by email at thepoint@aasfmarin.org.

Fellowship, Elena R.

Our annual Founders Day event will be on June 8, 5:00 pm to 8:30 pm and flyers are available. Information is also listed on aasfmarin.org Events Calendar. We are circulating a volunteer sign-up sheet for people or meetings to participate. We are asking everyone to pass out flyers at their meetings. Question: Is there parking at Founders Day? Answer: There is street parking around the First Unitarian and a parking garage a block away. We are moving forward with a production of Jackie B’s A.A. history play, I am Responsible, which will be at the Margaret Todd Senior Center in Novato on June 22.  The performance will be around 7:30 pm after a speaker meeting at 6pm. Tickets can be purchased at shop.aasf.org. The play is about the history of the Third Legacy of Service (Big Book to 1955). This will be the last time this play will be done for a while. More info will be coming in the May 15 edition of The Buzz.

SF Teleservice, Lara L. Our Volunteer Appreciation Brunch was a success on April 20; great turn out! We were able to fill 13 of 17 open shifts, however, we still have 4 open shifts. The next orientation will be at 6:00 pm on May 14 at Central Office.

Archives, Kim S. The most recent event was on May 5 called “Women in AA Part 2” at Mission Fellowship. One of the Big Book stories authors skyped in.

The Buzz, Anne Marie C. Readership is growing; approximately 20 new signups a month, and we have a 26% open rate (great for an email campaign). Question: How does one subscribe? Answer: Email thebuzz@aasfmarin.org or go to website.

Sunshine Club, New Co-chair, Clayton B. We are looking to partner with IGRs in Marin to bring orientations to Marin and build a base of volunteers there. One year of continuous sobriety is required plus completing an orientation. Speak with Ann M. or Clayton about volunteering.

Orientation, Trevor J. We have five new IGRs and one new liaison tonight. We’ve had 19 new IGRs since February! The Orientation Committee needs help, so consider joining us. The Buddy Sign up sheet is being passed around.

Liaison Reports

Marin General Service, District 10, Steve Our delegate has been informed that District 10 thinks a 5th Edition of the Big Book should be created. We are working on Inreach (how to keep GSRs coming back). A suggestion has been made to remove the 2-year sobriety requirement instead using an orientation requirement, and suggests changing the term “dark meeting” to “quiet meeting” for our purposes.

Marin Teleservice, Carlo Our Spaghetti Feed last month was a big success! Thanks to those who attended. Our committee needs volunteers.

SF H&I, Robert The upcoming H&I Conference will be in Vallejo. Orientation for H&I is at 11:00 am at 2900 24th Street on the 3rd Saturday of every month. We need more volunteers and coordinators because too many H&I meetings are going dark. Question: If you want to do service for H&I but don’t have a buddy, will you be connected with one? Answer: Yes, you never go in alone. The coordinator is responsible for making sure you have a partner.

Marin PI/CPC, Evan C. We’ve seen increased attendance, which is very nice. We have created new liaison positions. Our focus last month was on high schools. Next month, we will be working with the Dominican Nursing students. We will be staffing a booth at the American Psychiatric Association Conference.

Marin H&I, Karen We meet on 2nd Tuesday of the month at the Marin Alano Club. We could use more “feet on the ground” in Marin. Marin 2020 asked for an H&I Liaison but it has been tabled.

GGYPAA, Justin H.

Elections will be held on Sunday, May 19 at Piper Park in Marin at Noon plus a BBQ.

New Business

July 2019 Intergroup Meeting logistics

Do we move it to July 10 or keep it on July 3? Consensus was taken and it was decided to move to July 10. Also, we definitely need relocate the July meeting due to construction at our regular venue. For now, the location is TBD.

Committee Chair Elections and Voting Rights

Taran R. – Representing the Governance Committee: Should Committee Chairs be voted on by Intergroup (or at least ratified) as per our Bylaws? Maury P. – We could consider having annual elections with terms, similar to board elections, and how other service entities operate. This would enforce the spirit of rotation and would allow us to plan better. Suggestions or questions can be emailed to governance@aasfmarin.org prior to the June 5 Intergroup meeting.

Old Business

SF PI/CPC: What, Why and How?

Justin H. – SF PI/CPC: Cooperating with nonalcoholic professionals is an effective way to carry the message to the suffering alcoholic. Such people often meet the alcoholic in places where A.A. is not present. Through professionals, alcoholics may be reached who might otherwise never find the program, or they may be reached sooner with the help of informed non-alcoholics. Our Interim Chair has become the Chair. Right now, we only have three people running the committee. This means we need immediate support!

How Marin CI/PCP works

Evan C. – Marin PI/CPC: We have someone reaching out to libraries and someone for law firms. We are looking for more “Dr. Silkworth types” to reach out to medical professionals. We are trying to alleviate a lot of unnecessary suffering. Right now what we need is a PI/CPC Chair, a Special Events Coordinator, a Media Coordinator and an Outreach Coordinator. Question: (after a description of the sign up process) How does one continue the process? Answer: It is difficult because there are so few people on the committee.

Outreach

Peter made a pitch for outreach to meetings and sponsees since many IGRs are double and tripling their commitments.

Intergroup Committee Fair, Part II: Archives, Teleservice

The Buzz will speak next month.

What’s On Your Mind?

Jackie B. – Unity and Service Conference will be dedicated to 2nd and 3rd Legacy. The location will be in Concord at the Concord Hilton in July. Go to aasfmarin.org Events Calendar for complete information.

Targeted Message

  • Founders Day is coming: Saturday, June 8, 2019
  • I am Responsible, Saturday, June 22 at Margaret Todd Senior Center in Novato
  • SF PICPC needs immediate support
  • Open Board and Treasurer Positions; Statements of Interest are due NOW
  • Sunshine Club needs Marin members
  • Communicate what Intergroup is and does because each of us is part of the Outreach Committee

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, June 5, 2019, 7:00 pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Intergroup, May 2019
Treasurer’s Report
Month Ended March 2019

For March 2019, Total Revenue was $16,200, this was under budget by $5,189 due to lower than expected group contributions. Total Revenue is $1,964 over budget year to date. Total Operating Expense for March was $23,381, under budget by $18.

The result is a Net Operating Deficit of $7,230 for the month. This leaves the fellowship with a $2,706 surplus year to date.   

Group Contributions for March were $10,574, under budget by $4,329. Group contributions are $756 over budget year to date. Individual Contributions were $1,968, under budget by $954. Individual contributions are $1,986 under budget year to date.

Total Unrestricted Cash for March 2019 was $72,526, an decrease of $11,923 from February 2019.  Unrestricted Cash is about 3 months of operating expenses.

The rating for March 2019 is “Excellent”.

OVERALL RATING: Excellent

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”.  Generally speaking, here are the definitions of those terms:

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month.  The Intergroup rating has been “excellent” since December 2016.

GOOD: We are meeting our budget.  Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.