All posts by AA SF/Marin Intergroup

Intergroup News | May 2021

Intergroup Meeting Proposed Minutes
Wednesday, May 5, 2021, 7-8:30 PM

The following are Proposed Minutes (i.e. not yet approved) from the Intergroup Meeting held on Wednesday, May 5, 2021.

Intergroup coordinates services which individual groups in San Francisco and Marin cannot provide. We bring these services, as well as service opportunities, to our Member Groups. Our Intergroup observes the intent and spirit of A.A.’s Twelve Traditions and Twelve Concepts for World Service, as well as A.A.’s Three Legacies of Recovery, Unity, and Service.

7:00    Getting Started

  1. Open with the Serenity Prayer
  2. Call to order. Statement of Purpose.
  3. Review the minutes and agenda
  4. Roll Call: Message “Attendance” in the chat
    • 66 groups represented: 43 from San Francisco, 23 from Marin
  1. New IGRs
    • Marie R, IGR Rise and Shine Novato
    • Shannon S, IGR Cocoanuts
    • Kate K, IGR Serendipity San Rafael
    • Chuck B, Alt IGR, Each day a new beginning
  2. Visitors – Welcome 
  3. AA Anniversaries
    • Alexander D, 4 years in April
    • Peter M, Co-Chair SF PR, 26 years Mar 1
    • Patrick M, 11 years Mar 16
  4. Approval of agenda
    1. Motion: Kaitlin
    2. 2nd: Peggy 
  5. Approval of last month’s Intergroup Meeting minutes
    1. Motion: Jillian 
    2. 2nd: Paul

7:07   Officer Reports

  1. Board Chair – Alan G.
    • Board has 4 seats opening
      • Election will be held at the June 2 meeting
      • Statements can be filled out here: https://aasfmarin.org/board-soi
      • Statements of Interest must be submitted by Weds, May 5th midnight
    • Interviewing candidates for the treasurer position
      • Please contact as soon as possible if interested
    • Town Hall: Resuming In-person Meetings
      • Thursday, May 20th 7pm-8:30
      • Flyer listed on events page at aasfmarin.org please share with groups
      • Presentation from SF Department of Public Health
      • Q&A with panelists currently holding in-person meetings
    • Website Refresh
      • Drew H, operations committee
        • Biggest project happening right now. Tech committee has the newest design. Will have all the info you’re looking for and if there’s something you want to see it contact us!
    • Ongoing Lease negotiations, lease up in October, currently in negotiations with the current building owner. Will have a detailed recap in June.
    • Join an Intergroup Committee! Check out the events on the website, spread the word!
  1. Treasurer – Renee T.
    • Group Contributions: $22,916 → $10,310 over budget (March) and $5,122 under budget (YTD)
    • Individual Contributions: $5,603 → $557 over budget (March) and $2,804 over budget (YTD)
    • Operating Expenses: $24,690 → $2,958 under budget (March) and $9,550 under YTD
    • Unrestricted Cash: $56,354 → equal to approx 2.1x monthly operating expenses
    • The rating for March 2021 is “Excellent”
    • Faithful Fivers: 
      • Dec 20: 262 members, $3,616 contributed, Avg $13.80/member
      • Feb 21: 263 members, $3,758 contributed, Avg $14.29/member
      • Mar 21: 271 members, $3,789 contributed, Avg $13.98/member
      • 8 additional members in March! Can we get 350 by the end of the year??
      • Small contributions matter! We appreciate all those who provide monthly support to Central Office by being Faithful Fivers!
        • Chad IGR Valencia Smokefree: Regarding including tech expenditures under operations, this should be separate. Is there no transparency with the funds being spent if the groups aren’t privy to where that money is going? Also, could we break tech spending out of operations for greater transparency. Tech maintenance under operations but other tech expenditures broken out in order to disclose every month what is being spent. Is the spending at the discretion of the groups or of operations and should we not break the tech spending out away from operations and disclose every month what’s being spent.
        • Renee: On slide, operating expenses are all monthly expenditures, but in IGR packet there are detailed income states, all expenses which are broken out into Central Office Operational, program expenses related to committees, general administrative expenses (consultant fees) as well as spending relating to tech upgrades. There are no current tech upgrade expenses which is why the figure is under budget. No expenses incurred since the budget was just approved last month. To clarify, we plan on bringing transparency to the spending and letting groups know what the plans are and what the funds will be for in more detail as it comes up. So far, no tech expenses incurred.
        • Paul A IGR West Portal: Like the idea of a finance rating system, can we do that YTD in addition to monthly?
        • Renee: great point, referring to the last slide, we give rating as of current month. If March is excellent but YTD we were suffering, that may happen further along in the year, possibly several bad months but one month where it would be good. If we were off for the year, it would be reflected with the current rating. It does reflect YTD but it’s assigned monthly.
  1. Executive Director – Maury
    • Introduces Marcus as Central Office special worker
    • Central Office reopens – sort of!
      • COVID-19 protocols in place. Phone and online orders for shipping or curbside pickup are still encouraged and appreciated. Details at aasfmarin.org/order-aa-literature
      • No volunteers in the office but baby steps happening, please sanitize and wear a mask if you stop by. Hopefully up and running in the near future.
    • Working on printed meeting schedule for in person meetings
      • Starting from scratch due to shifting gears for COVID 
    • In Memoriam: 
      • John V, 50 years on April 28th. Memorial yesterday.
      • Jeff A, SF Dist Committee member Chair, area chair. Passes April 3, celebration of life will be May 30th. Information will be in chat, it’s not an AA event specifically. Use discretion in sharing information please.

7:26   Intergroup Committee Reports

  1. Archives Committee – Mike
    • Archives committee preserves the legacy of AA through the collection and preservation of archival material, like objects, recordings, photographs, prints, documents, interviews, etc. Our goal is to collect and preserve local AA history for future generations. As a way of generating participation and enthusiasm for AA history, the committee hosts a series of history meetings on various topics of local interest. If you (or your group) has a topic, please send it to archives@aasfmarin.org.
    • We are looking for volunteers to help collect group histories, member stories, catalog, organize, create and recreate visual displays, scan, file and lots more.  Meetings are held on Zoom on the 3rd Sunday of each month from 12-2pm.  For more information contact archives@aasfmarin.org.
  1. Fellowship Committee – Elena R
    • Founders Day – Diversity & Inclusion
      1. Date not set yet, still in planning phase
      2. Please get involved to voice what you’d like see
    • Volunteer?  Fellowship@aasfmarin.org
    • Peter with SF PR Committee to add on
  1. HelpChat – Caitlin
    • HelpChat is a chat service through our website where many people have their first interaction with a sober member of AA. Volunteers with at least one year of continuous sobriety can answer chats.
    • Monthly orientations: 3rd Tuesday from 5-6pm
    • Lots of room in schedule for new volunteers!
    • Email helpchat@aasfmarin.org for meeting ID
  1. SF Public Relations – Peter M, co chair with Scott B
    • Recent Events & Activities:
      1. Eleven San Francisco radio stations were offered PSAs: KALW Radio, KBLX, KCBS Radio, KDFC, KGO Radio (ABC), KMEL, KOIT, KQED Radio, KSAN (the bone), KPO
    • Working with Fellowship Committee on Inclusion Event for Founders Day
      1. Talking over different dates
      2. Actual founders day June 10th, thursday. Maybe town
      3. June 12th possibility, weekend, option for longer or in-person or hybrid
      4. A lot of recent discussion about lack of diversity in fellowship, great to have members discuss so we can all learn
    • Calling Card is ready except we need a larger font.
    • A method is available for proof of attendance at zoom meetings. Need to add group emails to aasf.org
    • Will be doing a presentation for CPMC Social workers
    • This morning did presentation to UCSF nurses
    • Our next virtual meeting will be held on Monday, May 10th at 7pm. New Speaker Workshop/Orientation at 6pm that same evening. Please email for Meeting ID and password. Email us at sfpr@aasfmarin.org for information and to get involved!
  1. SF Teleservice Committee – Luke H
    • Our shifts are mostly filled however we have a few that still need volunteers. As always, please be sure to include in your IGR report that Teleservice is a great opportunity for service outside of the group. Your help is greatly appreciated.
    • Our orientations continue to be held on the third Monday of every month at 6pm via Zoom and the meeting ID can be found at www.aasfmarin.org. Please email us at sfteleservice@aasfmarin.org for more information.
  1. Sunshine Club – Clayton
    • The Sunshine Club (SC) makes phone calls to several AA members who do not have access to virtual meetings. To reach other AA’s who are isolated we ask IGR’s to please announce in meetings that this service is available. Send contact information for anyone interested in receiving calls to sunshine@aasfmarin.org
    • Orientation for new volunteers was held on ZOOM on April 24th.
    • Quarterly business meeting was held on ZOOM on April 29th.
    • Kate K. has volunteered to be a SC coordinator
  1. Technology Committee – Alex
    • Good showing at our last meeting
    • Discussion of ongoing website maintenance and re-design
    • We are getting emails regarding transitioning to Hybrid meetings
      1. We’re looking at providing suggestions / guidelines for this
    • All our welcome to bring issues / requests for their meetings or group to our regular monthly meeting
    • Tech Committee meets first Monday of the month on ZOOM at 6 PM
    • email: tech@aasfmarin.org with any questions or to receive an invitation to our meeting
    • Marin Founders Day: Sunday, June 13th at Marin Alano Club on Lincoln Ave, 2-5pm in person will be a BBQ. Good relationship with Marin County Health Dept. Would love help establishing the tech to make it a hybrid.
  1. The Buzz – Nikki T
    • The Buzz is our weekly digital newsletter highlighting upcoming events and service opportunities within our Fellowship.
    • The Buzz April stats: 1,848 subscribers, 1% increase in subscribers, 47% average open rate
    • Buzz Content Guidelines: To keep the newsletter fresh, we don’t typically repeat announcements, and we try to publish information that is relevant for a two-week time horizon, with the exception of events for which people might need to act (i.e. reserve tix) well in advance.
    • For content to be posted in the Buzz, the post must be sponsored by an A.A. Group, Conference, or Service Entity and is in harmony with the spirit of the Twelve Traditions, including: Not directly supporting an outside entity. Posts do not have commercial advertising on the flyer.
    • Have an upcoming event or service opportunity? Send it to us at thebuzz@aasfmarin.org by Monday to be included in that Friday’s issue.
  1. The Point – John
    • May is live, compendium of great articles for the month!
    • SF General Service Updates by Jackie B
    • Gratitude Attacks by Karen D | Who I Am by Ken J
    • Regaining Self-Respect by Rick R― and more! 
    • On aasfmarin.org : Click Read | Listen
    • Point Committee Zoom: 12:30 PM | 2nd Saturday Each Month
    • Fresh story ideas for June, 6th month – 6th step
    • Story topics:
      1. Love instead of manipulation
      2. Show up without expectations
      3. Show up without control

Alan G – Poll launched regarding opening the IFAA meeting in-person

7:43   Service Community Liaison Reports

  1. Marin Teleservice – Jillian
    • MT will be doing a Group Inventory later this year.
    • We discussed Sunshine Club and sent out information to all the MT reps, volunteers, & committee members.
    • The next New volunteer orientation is at 6:30pm on May 25 followed by the business meeting at 7:30p. Meeting ID  947 9360 5622. Password BillBob35!
  1. Marin General Service, District 10 – Molly M
    • Agenda Topics Workshop 2021
      1. Theme: A.A. in a Time of Change
      2. Saturday, March 13th, 11:00 AM – 2:00 PM 
      3. Meeting ID: 891 0064 1873, Passcode: 677211
    • Marin Accessibilities Committee has donated computers / tablets to give away to those who don’t have access to virtual meetings!
    • Pre-Conference Assembly, virtual – Saturday & Sunday, April 3 & 4.
    • Al-Anon / AA panel: Sat May 22nd, flyers in chat and on aasfmarin.org
  1. SF General Service, District 06 – Alison T

7:52   Old Business

  1. Approved Bylaws Ratification
    • Recap of process to date
      • Bringing in line with CA Non-Profit law
      • Included in IGR packet
      • Board Governance Committee Amendments to IFAA Bylaws Process:
        • Draft bylaws delivered via email and presented at Dec 2019, Jan 2020, and Feb 2020.
        • IGR Feedback During ‘Comment Period’ of 2 months
          1. Email us at governance@aasfmarin.org
          2. Or meet us in person
            • Jan Governance Committee (1/16/20 @ Central Office 5:30)
            • Feb Governance Committee (2/20/20 @ Central Office 5:30)
            • Feb Intergroup meeting (2/5/20 @ 6PM)
        • Governance reviewed feedback, made edits, and finalized the IGR proposed draft for discussion and voting. Approved Mar 2020 (29 in favor and 2 abstained)
        • Lawyer found to review & finalization of draft, this has been sent to IGRs in this months packet
        • Received one members’ feedback. Pointed out typos, will be correcting into final draft
    • Questions on attorney’s redline
      • Fiona B IGR Ten Years After: Groups usually take 2-3 months for informed group conscious. Budget vote and this (bylaws) vote, it’s been expressed we need more time. New business to old business then another month to discuss. My group doesn’t feel there’s enough time for group conscious. We abstained from the budget vote for the same reason. Requesting more time for review
      • Maury P: interesting point, a lot of information in the service manual regarding right of decision. I’m a board member that worked on bylaws, many others have rotated. We presented these several times. This is not necessarily something that everyone needs to take for full group for group conscious. IGRs have the right of decision with their information here and as an IGR. This is not a request for a full group conscious on the attorney red-line. This is more of a business item. Much more important work to take back to group.
      • Fiona B: after bequest I joined intergroup to be sure groups have a voice. It’s important that the full group makes the decision on what intergroup does. I need more time than one month for group conscious, I am not the person making this decision.
      • Jackie B: Happy to provide information on representatives to be empowered to make housekeeping decisions on behalf of the group. Happy to talk in more detail. Marin General Service, SF General: Chair@sfgeneralservice.or
      • Alan G: Thank you Fiona for comments. Very important for groups to have information, lawyers reviews are usually IGR items. Compliance items are not usually meant to take back to groups for group conscious. We’re having an inventory topic next to discuss and this would be great for that. This is to come into compliance with state law. My opinion that state and local law is far down on how AA runs, principles are how AA works. Bylaws just a way to keep us informed of operation.
  2. Objections to ratification
  3. Vote on approval of bylaws: 
    • yes: ratify the lawyer’s redline of bylaws
    • no: ratify the lawyer’s redline of bylaws
    • Alison T: Please restate the vote and how it is determined
    • Vote restated

IGRs:
Alan G – Last Stop Men’s Step Study – yay
Alex S – Sunset Speaker Step – yay
Alexa D – Monday Night Women’s Group – yay
Alexander D – A New Start – yay
Alison T – Sometimes Slowly – yay
Amy R – Any Lengths – yay
Brian C – Friendly Circle – yay
Carol W – Thursday Night Women – yay
Carrie B – Larkspur Saturday Morning 12&12 – yay
Chad F – Valencia Smokefree – yay
Charles M – Federal Speaker – yay
Chris F – Each Day a New Beginning – yay
Christina T – Say Hey Tuesday – yay
David D – Monday Nooners – yay
Eileen C – Mill Valley Tuesday Beginners – yay
Elaine M – Not a Glum Lot – yay
Fiona B – Ten Years After – abstain
Gabrielle J – People of Color – yay
Hunter G – Saturday Beginners – yay
Irene S – Sunday A Vision for You – yay
Jaime G – Sesame Step – abstain
James H – Tuesday Chip – yay
James – BIPOC Artists & Writers – yay
Jared A – Artists & Writers – yay
Jerry G – Saturday Night Fever – yay
Jim B – Barnyard – yay
Joel M – Sunday Night Castro Speaker Discussion – yay
John B – Boys Night Out – yay
Kaitlin D – Marin Young People – yay
Karen G – Strawberry Daily Remote – yay
Ken R – Sunday Sunrise – yay
Kristen E – Awareness/Acceptance – yay
Lisa B – Awakenings – yay
Marshall M – Friday Night Book – yay
Marty M – Surf – yay
Mary W – God Could & Would If He Were Sought – yay
Michelle G – Lush Lounge – yay
Nancy P – Raising the Bottom – yay
Natalie G – Keep it Simple Sister (KISS) – yay
Nick P – Each Day a New Beginning Sunday – yay
Ole-Jan H – Monday Night Stag Tiburon – yay
Patricia C – Mellow Mission Sunrise – yay
Paul a – West portal – yay
Peggy h – Big Book Basics – yay
Rachel G – Too Early – yay
Rae M – Women’s Kitchen Table – yay
Robert W – Join the Tribe – yay
Sam P – Gratitude Center 6 AM – abstain
Sarah D – Bernal New Day – yay
Scott B – Tuesday Downtown – yay
Shannon S – Cocoanuts – yay
Sue L – Wharf Rats – yay
Tad H – Cow Hollow Young People – yay
Tanya V – Daily Women’s Meeting – yay
Tim C – PAX West – yay
Tom H – Be Still AA – yay
Vanessa B – Mill Valley Cabin – yay

Committee Chairs – Non IGRs:
Alex B – Technology – yay
Caitlin P – HelpChat – yay
Clayton B – Sunshine Club – yay
Elena R – Fellowship – yay
Luke H – SF Teleservice – yay
Michael O – Archives – yay
Peter M – SF Public Relations – yay

MOTION CARRIES: BYLAWS ARE APPROVED: 62 YAY, 3 ABSTAIN

8:19   Discussion Topic

  1. Intergroup Group Inventory Planning/Discussion
    • Create an ad hoc working group
    • Time frame after July most likely August, September
    • Directing to pamphlet “AA Group Inventory”
    • Questions to review
    • Format/Structure
      • Vanessa B: Question What is the process overall? Never participated in group inventory.
      • Luke: Someone runs inventory, someone records it, recording secretary gets minutes back to the group. Usually have a few specific questions picked out but whatever needs to be answered will definitely be revealed with the questions chosen. Usually takes a few sessions to work through and gather responses. An inventory gauges where the group is, what needs to be adjusted, where we’re heading.
      • Alison: Will there be a neutral unbiased party who comes in to facilitate? I’ve heard that is common, also heard some groups have GSRs come in. Who gets to be part of the ad-hoc working group?
      • Patrick: Yes, we would use an outside facilitator for this. They will structure the inventory, what it looks like: days / times for the review, who we hear from, how to get a group conscious.
      • Paul: What are the roles and responsibilities of an IGR and board members? Seems over last year there have been many issues around this, definitely illustrates there is not knowledge of what these are.
      • Patrick: We can do a better job on that, which may be what comes out of group inventory, better communication, aside from a firehose of information at orientation. How does an IGR take group inventories and bring that back. All great questions, please participate and send email to aasfmarin.org and help with ad-hoc group!
      • Alan G: to Paul’s question, It would be great to look at the IGR and board roles and responsibilities document, to have that information reviewed every once in a while and would be great to review it again and find the easiest way to disseminate information, 90% of the board’s job.
      • Kaitlin: As IGR it’s my responsibility to familiarize myself with those documents and to relay that to my groups.
      • Maury: referencing orientation, it’s only 30 mins long but the message is to get familiar with the role of IGR. Some folks read every part of it [orientation packet], many don’t and many in between. There are also different documents that govern us. The bylaws are guidelines versus the operating manual which is a separate document along with the employee handbook that has legal information with responsibilities which the board has, like being compliant with CA non-profit law even if groups don’t want that. The board has the legal responsibility of the organization. We’re wearing two hats; running the organization and serving the fellowship. We’ve made some decisions for the fellowship, other decisions based on legal needs which ultimately does help the group.

8:32   Targeted Message

  1. Soft reopen of Central Office: COVID-19 protocols in place. Phone and online orders for shipping or curbside pickup still encouraged and appreciated. Details at aasfmarin.org/order-aa-literature
  2. Membership survey re: transitioning back into the rooms in the May 7 issue of The Buzz
  3. Town Hall – Thursday, May 20, 2021 @7pm to discuss re-opening in-person meetings
  4. Keep Central Office updated if your meetings move back to in-person.
  5. Coming Up: Founders Day and an Inclusion and Diversity event

8:33    Adjourn with the Responsibility Statement

Next Intergroup Meeting is Wednesday, June 2, 2021. Our monthly meeting will continue to be held online per local guidelines from the health department until further notice. Please email development@aasfmarin.org with any questions.

Treasurer’s Report
Month Ended March 2021

For March 2021, Gross Profit (revenue minus COGS) was $28,553, this was over budget by $10,275 due to higher than expected Group Contributions. Gross Profit is $3,666 under budget year to date.

Total Operating Expense for March was $24,690, under budget by $2,958. Total Expenditures are $9,550 under budget year to date. This is primarily due to budget being allocated for technology work that has not yet been spent.

The result is a Net Operating Surplus of $3,950 for the month, this is $13k over budget. This leaves the fellowship with a $3,309 surplus year to date ($5,814 over budget).

Group Contributions for March $22,916, over budget by $10,310. Group contributions are $5,122 under budget year to date. Individual Contributions for March were $5,603, over budget by $557. Individual contributions are $2,804 over budget year to date.

Total Unrestricted Cash for March 2021 (adjusted for payables) was $56,354. Unrestricted Cash is about 2.1x monthly operating expenses.

The rating for March 2021 is upgraded to “Excellent”.

OVERALL RATING: EXCELLENT

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”.  Generally speaking, here are the definitions of those terms:

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are projected at roughly $27K/month, so we’d have over $54K in unrestricted cash balances for the month.

GOOD: We are meeting our budget.  Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances. Intergroup was last rated “good” in February 2021.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in December 2016.

The Buzz | May 7, 2021

Preparing for the Town Hall: Ready to Return? Survey

Hey everybody! If you haven’t already heard, IFAA will be holding a Town Hall on Thursday 5/20 @ 7pm PDT to discuss resuming in-person meetings.

**In order for us to organize the best information possible, please help us gather crucial information by taking
this survey
geared toward local members, regarding the return to in-person meetings!**

“Call Marty!” Women’s Event Tomorrow

Mily T. is back at it again with another presentation on Marty Mann, with new slides, more info, and more Marty! This ladies-only event includes a re-vamped presentation followed by an afternoon of 3 awesome speakers. Mark your calendars for tomorrow, Saturday 5/8 @ 9:30am PDT. See details in the flyer below or the event posting.

The Point’s May Issue is Posted!

Check out the nifty flyer below for some teasers for this month’s Point. You won’t want to miss these…click the flyer to read!

Tuesday Chip Lineup for May!

It’s that time, y’all! See below for the awesome lineup of Tuesday Chip speakers for May

So Many Service Opportunities!

Ramping Up


For the love of hustle and bustle, please share this information with your social media communities and encourage your A.A. fellows to subscribe to The Buzz. All of our prior updates can be found here. Drop our subscription link in the chat at your meetings and tell your members to subscribe to stay in-the-know on what’s happening with SF/Marin A.A.    🐝

Your IFAA Intergroup | Central Office

The Buzz | April 30, 2021

Soft Reopening of Central Office

Beginning Monday, May 3, Central Office will reopen part-time for walk-in visitors to the bookstore. While curbside pickup will still be available every day beginning at 10:00 am, those who have not placed orders ahead of time can drop by from 10:00 am to 2:00 pm M/W/F and 2:00 pm to 6:00 pm Tu/Th. Since we are not yet out of the woods with the pandemic and in an effort to keep everyone safe and healthy, we encourage all members to call in their orders (415-674-1819) or make purchases online in advance whenever practical.

Ring the Bells for the Town Hall!

Locals! Please join us online for our first Town Hall of 2021 on Thursday, May 20 @ 7:00 pm PST. We plan to revisit some of the material from last year’s Town Hall on resuming in-person meetings and will have leadership from local clubs sharing their experience with in-person meetings, as well as a visitor from the SF Department of Public Health.

In an effort to serve our fellowship as effectively as possible, we will send out a brief survey in next week’s issue of The Buzz to understand group plans for resuming in-person meetings and gauge the fellowship’s comfort levels for this transition that, for some, is already under way. Stay tuned!

Tomorrow: Living Sober Presents Spring Fling!

Get ready to show off your talents tomorrow night, Saturday May 1, at this variety show from Western Roundup’s Living Sober! The show itself starts at 8:00 pm PST, but hop in at 7:00 pm PST to catch a meeting beforehand. Check out the stylish flyer below or visit the event posting for details.

Upcoming Service Committee Meetings

Keep Going!

For the love of labyrinths, please share this information with your social media communities and encourage your A.A. fellows to subscribe to The Buzz. All of our prior updates can be found here. Drop our subscription link in the chat at your meetings and tell your members to subscribe to stay in-the-know on what’s happening with SF/Marin A.A.   🐝
 

Your IFAA Intergroup | Central Office

The Buzz | April 23, 2021

Save the Date for Town Hall # 4

Hey y’all, believe it or not, it’s time to talk about re-opening and what that could mean for the SF/Marin Fellowship. Intergroup is still putting together the details, but please mark your calendars for a Town Hall to discuss re-opening, which will be held on May 20th @ 7pm PST. Stay tuned for more info!

Intergroup Seeking Treasurer Candidates!

Intergroup is still looking for a Treasurer to serve a 2-year term on the Intercounty Fellowship Board, beginning July 1, 2021. We’re looking for someone with extensive bookkeeping experience, or a CPA, CFO or Finance Manager-type. If that sounds like you or someone you know, please let us know! 

We need help from you and other members of our Fellowship to reach potential candidates! 

Please see this link for a description of this volunteer position and announce this broadly at all your meetings. Thank you!

Service Committee Meetings for the Week

  • CNCA Committee meets on Saturday 4/24.

  • Sunshine Club Orientation is on Saturday 4/24.

  • Marin Teleservice Orientation and Business Meeting is on Tuesday 4/27.
    • Orientation @ 6:30pm PST
    • Business @ 7:30pm PST

Volunteer with Marin PI/CPC! 

Looking for a great way to be of service outside your meeting? Marin’s Public Information / Cooperation with the Professional Community (PI/CPC) has a ton of open service positions! The available positions are: Alternate Chair, African American Outreach, Events, Alternate Media Outreach, and Treasurer/Literature

For more info on these service opportunities and others, please contact aamarinpicpc@gmail.com

Short and Sweet

For the love of lollipops, please share this information with your social media communities and encourage your A.A. fellows to subscribe to The Buzz. All of our prior updates can be found here. Drop our subscription link in the chat at your meetings and tell your members to subscribe to stay in-the-know on what’s happening with SF/Marin A.A.   🐝
 

Your IFAA Intergroup | Central Office

The Buzz | April 16, 2021

Intergroup Needs a New Treasurer!

Hey y’all, Intergroup is seeking a Treasurer to serve a 2-year term on the Intercounty Fellowship Board, beginning July 1st, 2021. 

We need help from you and other members of our Fellowship to reach potential candidates no later than May 1, 2021! Please see this link for a description of this volunteer position and announce this broadly at all your meetings. Thank you!

Speaking of Intergroup, Here’s April’s Meeting Summary

Intergroup had its most recent meeting last Wednesday, April 7th. We are happy to share the summary of the meeting minutes and financials that were reported on!

IFAA Google Account Workshop Next Thursday!

Don’t forget that next week is the Google Account Workshop, to be hosted by the IFAA Tech Committee on Thursday, April 22nd, from 7-8:30pm PST.

The focus of the workshop is to inform meetings in San Francisco and Marin that are utilizing free Google Accounts, provided by IFAA for their meetings, of the tools available to them and how to leverage them effectively. See the flyer below for details!

The Search is On

Note to visitors of the IFAA website serving San Francisco and Marin Counties: the ‘Search’ bar has returned! Our website now uses a Google widget rather than a third party plugin, so the results will be display like the results of a Google search.
Thank you IFAA Web Team (you know who you are!) for putting this in place.

Sunshine Club Orientation Next Saturday!

Sunshine Club will be holding an orientation for fellows interested in volunteering on Saturday, April 24th @ 10am PST. See the flyer below for details, and click on it to be taken to the event posting on aasfmarin.org.

Service Opportunities on Deck

  • Archives Committee meets on Sunday.

  • SF Teleservice Orientation and Business Meeting is on Monday.

  • Marin General Service Orientation and Business Meeting is on Monday.
    • Orientation @ 7pm PST
    • Business @ 7:30pm PST

  • HelpChat Orientation and Business Meeting is on Tuesday.
    • Orientation @ 5pm PST
    • Business @ 6pm PST

  • Marin PI/CPC meets on Thursday.

Central Office Closed Next Friday

Please note that Central Office and the bookstore will be closed for literature pickup and shipping on Friday, April 23rd. Don’t forget that you can always order chips and literature online!

Breathe In, Pause, Breathe Out

For the love of Zen gardens, please share this information with your social media communities and encourage your A.A. fellows to subscribe to The Buzz. All of our prior updates can be found here. Drop our subscription link in the chat at your meetings and tell your members to subscribe to stay in-the-know on what’s happening with SF/Marin A.A.   🐝
 

Your IFAA Intergroup | Central Office

Intergroup News | April 2021

This is an unofficial summary of the April 2021 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, April 7, 2021, online via Zoom. The meeting was started with a call to order and the Serenity Prayer. The March 2021 minutes and the April 2021 agenda were approved.

Officer Reports

Board Chair, Alan G. The Board has 3 seats opening up, so our goal is to have 6 candidates. The election will be held at the June 2 meeting. Statements can be filled out here: https://aasfmarin.org/board-soi and must be submitted by Wednesday, May 5. All submissions will be provided to IGRs to review prior to the June meeting. The Treasurer position is also open, which is a 2-year commitment. The Treasurer doesn’t need to be a member of A.A. Send any Intergroup inquiries to the Board. The Board meeting is on the 4th Monday of each month. inquiries will be discussed at that meeting and a response will be provided on or before the following Intergroup business meeting. Join an Intergroup Committee! Our job as IGRs is to get people involved in the various committees, and you can find them on aasfmarin.org.

Treasurer, Renee T. Reporting is always one month behind, so this report is for February 2021.

Group Contributions: $9,752 → $9,740 (7th Tradition) and $12 (Gratitude Month)
Individual Contributions: $5,863 → $3,758 (Faithful Fivers) and $2,105 (all other Individual Contributions)
Operating Expenses: $24,080 → compared to the average monthly expense of $24k.

We have a Deficit of $8K for February, which results in a net Deficit of $641 YTD. Unrestricted Cash: $52,748 → equal to approximately 2.2x monthly operating expenses. The rating for February 2021 is “Good” (supported by our cash position; the budget comparison is unknown at this time), which has been the same rating since September 2020. Faithful Fivers, for December 2020: 262 members for a total of $3,616, averaging $13.80 per person. For February 2021: 263 members for a total of $3,758, averaging $14.29 per person. Can we get 350 people by the end of the year? Small contributions matter! We appreciate all those who provide monthly support to Central Office by being Faithful Fivers!

Questions:

Darryl, Celtic Men’s Stag: Renee, can you explain to new IGRs how their meetings can contribute to Central Office?

Renee: Groups can contribute electronically at aasfmarin.org. On the site, go to “Make a Contribution” that will take you to a summary on how to contribute to the various areas. We also accept checks and cash contributions at Central Office.

Executive Director, Maury P.  Not present tonight; no report.

Intergroup Committee Reports

Archives, Mike O. The Archives committee preserves the legacy of A.A. through the collection and preservation of archival material, like objects, recordings, photographs, prints, documents, interviews, etc.  Our goal is to collect and preserve local A.A. history for future generations. As a way of generating participation and enthusiasm for A.A. history, the committee hosts a series of history presentations on various topics of local interest. If you (or your group) has a topic, please email or snail mail it to us. We are looking for volunteers to help collect group histories, member stories, catalog, organize, create and recreate visual displays, scan, file and lots more. Meetings are on the 3rd Sunday of each month from 12:00 pm to 2:00 pm. Contact: archives@aasfmarin.org.

Fellowship, Elena R. Founders Day for 2021 will be on Thursday, June 10, on Zoom. You may volunteer or participate in any way by emailing us. Next month, will be a presentation on what we’ll do for that event. Contact: fellowship@aasfmarin.org.

HelpChat, Caitlin P. HelpChat is a chat service via our website where many people have their first interaction with a sober member of A.A. Volunteers with at least one year of continuous sobriety can answer chats. Young people are especially needed. There is lots of room for new volunteers! Monthly orientations are on the 3rd Tuesday from 5:00 pm to 6:00 pm. Contact: helpchat@aasfmarin.org for the Zoom meeting ID.

SF Public Relations, Peter M. Here are some of the recent events and activities: 11 San Francisco radio stations were offered PSAs: KALW Radio, KBLX, KCBS Radio, KDFC, KGO Radio (ABC), KMEL, KOIT, KQED Radio, KSAN (the bone) and KPO. Six TV stations will be contacted to air PSAs. The problem is there are no scripts for the TV PSAs. GSO has suggested contacting college/university radio stations. We are working on a Calling Card, and are in the last stages of adjusting the font. A method is available for “proof of attendance” at Zoom meetings. Need to add group emails to aasfmarin.org. We will be doing a presentation in April for CP Medical Center Social workers. Also working on a “diversity and inclusion” event, most likely in mid-May. Our next meeting will be on Monday, April 12 at 7:00 pm. The New Speaker Workshop/Orientation will be at 6:00 pm that same evening. Contact: sfpr@aasfmarin.org for Meeting ID and password.

SF Teleservice, Luke H. Our Teleservice shifts are mostly filled but we still need volunteers. Please be sure to include in your IGR report to your groups Teleservice is a great opportunity for service outside of the group. The requirement is at least 1 year of continuous sobriety. During the pandemic, we have assumed 24/7 operating hours. Orientations are on the 3rd Monday monthly at 6:00 pm via Zoom. The  meeting ID can be found at aasfmarin.org/events. Contact: sfteleservice@aasfmarin.org.

Sunshine Club, Clayton B. The Sunshine Club is now making phone calls to A.A. members who don’t have access to virtual meetings and other A.A.’s who are isolated. We request all IGR’s announce in their meetings this service is available. Please email contact information for anyone in need of receiving calls. We need a co-chair in Marin. Our next new volunteer orientation will be on Saturday, April 24 at 10:00 am, on Zoom ID 830 8900 0111, no password. Volunteers are required to have at least 1 year of continuous sobriety and have attended a Sunshine Club orientation. The Sunshine Club will hold its quarterly business meeting on Thursday, April 29 at 7:00 pm on Zoom (same meeting ID as above). Contact: sunshine@aasfmarin.org.

 

Technology, Alex B. An upcoming workshop on Thursday, April 22 at 7:00 pm, will be “Leveraging Your Group’s IFAA Google Account.” Topics include: email, Google Calendar, G-Drive Flyer in chat. Also, regarding the return of the “Search” bar on the website. It disappeared for budgetary reasons but it will return with a different format and technology: a Google widget. You may view this and other updates at: staging.aasfmarin.org, no password is required. Hopefully, we will be moving into “production” mode next week. That job will be addressing questions about transitioning to Hybrid meetings (combination of in-person AND Zoom). The Tech Committee meets the first Monday of the month at 6:00 pm. Contact: tech@aasfmarin.org with questions or to receive an invitation to meeting.

The Buzz, Nikki T. The Buzz is our weekly digital newsletter highlighting upcoming events and service opportunities within our Fellowship. The Buzz February stats: 2,172 subscribers; 2% increase; 43% average open rate. To submit, email thebuzz@aasfmarin.org. Buzz Content Guidelines:

to keep the newsletter fresh, we don’t repeat announcements, plus try to publish info that is relevant for a 2-week time horizon, with the exception of events for which people might need to act in advance.

All events/posts must be sponsored by an A.A. Group, Conference or Service Entity, and is in harmony with the spirit of the Twelve Traditions, including not directly supporting an outside entity. Posts cannot have commercial advertising on the flyer. Have an upcoming event or service opportunity? Send it to us at thebuzz@aasfmarin.org by Monday to be included in the following Friday’s issue.

The Point, John B. Event: By the Bay―For the Bay, April 2021. The Point is now on Spotify. Search The Point San Francisco in the app. At aasfmarin.org, click on Read | Listen in the top directory. New stories include, “The Importance of Not Caring Too Much” by Brian C., “Difference Between Intergroup & GSO” by Jackie B., “Meaning of Friendship” by John B., and more! Submit a story at aasfmarin.org (written or audio file). The Point Committee meets the 2nd Saturday monthly at 12:30 pm. Contact: thepoint@aasfmarin.org.

Service Community Liaison Reports

Marin Teleservice The Marin Teleservice Committee successfully turned over all our business committee commitments at our monthly business meeting on March 23. We have a new website at marinteleservice.net. The next new volunteer orientation will be Tuesday, April 27, orientation at 6:30 pm and our business meeting at 7:30 pm. Join us at Zoom Meeting ID  947 9360 5622; password BillBob35!

SF General Service, District 6, Alison T. The Pre-Conference Assembly (PRAASA) was held on April 3 and 4 to discuss a variety of topics which are going to be on the agenda at the larger Conference.

For those who could not attend, you can still submit your groups conscience by email directly to the Delegate NO LATER THAN, April 8 at: delegate.p71@cnca06.org. Or, you can now submit group consciences online via a web form on the Area’s website: https://www.cnca06.org/group-conscience. Next steps in the Conference process: our Area Delegate Jennifer B. will be attending the General Service Conference the week of April 17. On Saturday, May 15, the Delegate will deliver a full report. All GSR’s and A.A. members are encouraged to attend. In mid-August, GSRs will receive a comprehensive report of the 2020 service highlights and financials as well as details on the Agenda Items that were passed at the 71st General Service Conference. Please contact our DCMC Jackie B. for digital flyers, a full list of agenda topics, links, Zoom IDs and more details about any of the above items: chair@sfgeneralservice.org.

Marin PI/PCP, Dave F. Our commitment turnover was successful. The new Chair is Dave F. We have available commitments:  Alternate Chair, African American Outreach, Events, Alternate Media Outreach, and Treasurer/Literature. Upcoming Presentations: Novato High and UC Hastings, College of the Law. For service opportunities and info please contact aamarinpicpc@gmail.com.

SF H&I, Elena R. Our next business meeting via Zoom is Saturday, May 15 at 12 pm. A few meetings have openings, so please announce. We currently have 15 H&I Zoom meetings (no in-person). Contributions to H&I continue to decline. However, expenses are down, therefore H&I is sound at this time. We’re still distributing literature to facilities, so we are still in need of contributions. Normal monthly orientations are on hold at this time but personal orientations can be requested by visiting handinorcal.org, then click on Contact Us.

New Business

Bylaws Approval Update

Taran, Chair of the Governance Committee manages the IFAA Bylaws. This is new business because we haven’t spoken about it in a while. We are making a push for active 2021 bylaws, but working off of 2011 bylaws. We are working with an attorney to modernize and conform to California Non Profit Law. We are working on final updates and should have May’s meeting in order for IGRs to get plenty of time to review and email governance@aasfmarin.org.

Questions:

Thatcher: will we have an opportunity to ask questions of clarification prior to vote to approve?

Taran: yes, we are hoping to have the bylaws emailed out next week so IGRs can get 3 weeks for review and questions. You will still have an opportunity for questions at the May meeting as well.

Thatcher: Is there a need to have it done in a different format, for example, presenting the bylaws as a complete packet at the next meeting?

Taran: great question. If it’s necessary to have a more formal presentation, we can. This is more of “housekeeping on paper” now that we have an attorney review.

Old Business

2021 Budget Review, Renee T.
2021 Budget Review: Key Takeaways

Historically, we budget using a zero-dollar methodology, meaning we plan our expenses and needed contributions around not generating a surplus OR a deficit. We have a technology project presently active.

Received one question regarding contribution limits. Answer: 5k per year for individuals; deceased member and/or estate: 10k per year one time.

Received feedback on how to balance the budget. Response: Tech expenditures are being planned but cannot be certain until costs come in, it’s a best estimate at this time. It doesn’t mean the amount approved will be spent. We are still as prudent and thrifty as possible. Unrestricted cash has been growing over the past 3 years. These funds are in addition to our restricted prudent reserve. The 2021 budget proposes we spend down 20k of unrestricted cash for anticipated tech expenditures of $36k. This is shown as a $20k deficit for the year to allow for this expense as planned. The remaining $16k has been factored into needed contributions.

Intergroup Committees budgets were submitted by committee chairs and were all approved.

Central Office rent has budgeted current rent for the entire year (although this amount could change based on the lease expiration).

Employee expenses and operational expenses are budgeted based on actual anticipated expense.

Contributions over the last 3 years were averaged and then increased proportionally to cover budgeted expenses.

Book sales have been low but that is consistent recently.

2021 Proposed Budget

Technology Efforts employing outside contractors: See slide deck chart.

Accounts receivable inputs

Credit Card (Give WP Plugin -> Stripe), PayPal, Venmo, Shopify (books/chips), Checks/Cash, Integrations, QuickBooks. Currently requires re-entry of all donations from $1 to large group contributions (> 250 Faithful Fivers plus all Group and one-time Individual Contributions). Master Database (Airtable) of Groups/Individuals.

Questions:

Chad, IGR Valencia Smoke Free: Not one person in my group could justify $36k of expenses and feel it’s too vague to approve. Board has “hopes and plans” for expenses but they feel those plans need to be presented and approved. Line item is too steep and especially being a non-profit. Tech needs to be reined in prior to approval.

Renee: Understands need for plan visibility, next two slides were suppled last time, breaking down exact technology projects listed on why it matters, the status, work effort and estimated hours. Currently, a lot of manual processes that take work from Central Office special workers and volunteers. Many tasks are necessary and must be addressed, but the projects are separate from the budget. Acknowledge needed visibility for projects, and full intention to bring this as they come up to the IGRs. Regarding deficit: this is planned so the contributions don’t need to be gathered from IGRs groups.

Alex B.: Involved in IFAA since 2017 and has knowledge of approval projects planned. Some are obsolete and has seen things on verge of falling through the cracks. He feels Central Office and the Treasurer are acting in a forthright and responsible manner. He feels the budget is accurate and the projects and final costs will come closer into view as the projects move forward. He is in full support of moving forward.

Jackie B., District Chair SF General Service, comment: The area is transitioning to Airtable and the General Service Office moved their database into the cloud recently. They are big projects proposed in our budget but they are happening concurrently on larger levels and they do take time and money and professionals. Question: with 20k removed from unrestricted cash, how much of expenses will be covered?

Renee: Needs clarification. the prudent reserve of 6 months will not be touched and will remain there. The plan is to draw down from unrestricted cash on hand, which is separate from the prudent reserve.

Darryl B., question: Regarding contributions over last three years, where did these contribution increases come from? The groups?

Renee: Group, Individual, some sub-categories within groups, and Individuals (i.e.: 7th Tradition also Gratitude Month, and individuals: Faithful Fivers, those celebrating anniversaries, or miscellaneous one-time contributions that’s not related to any line item. This is a projection; contributions haven’t happened.

Darryl, clarifying: This is an assumption and if those numbers aren’t met, then the treasury will meet this number.

Renee: Yes, allocation is spread over the “buckets” of contributions but this is an assumption based on past contributions.

Jaime, Sesame Step: Says his group voted to approve the budget if it’s balanced but if it remains at a deficit, they don’t want to approve. Also, regarding the 222K for employees: how many employees is there and is there any way to break that down to exactly who that is and what they will be paid?

Renee, clarifying: three employees (2 full time, 1 part time) but we didn’t budget part time due to COVID. We don’t discuss employee specifics at this level, only at the board level. This number covers everything that it costs to have an employee, for example, insurance. Also, I understand it’s alarming to see a deficit. Considered putting the 36K as needing that as contributions from Groups but felt it was displayed as asking members for these, when we have an amount of unrestricted cash that we could use for this. Spending that cash and going into the deficit doesn’t affect the credit rating.

Jaime: Regarding “money taken in by sales, 15K” had a cost related to that. Why is money lost there since we’re a non-profit? Is that a fee?

Renee, regarding the red number/cost of processing contributions: fee when we receive electronic contributions. It’s small, less than 1% of contributions that we pay a fee to process. Regarding book sales: the cost is the actual piece of literature (i.e., Big Book from GSO).

Kaitlin: The word “deficit” sounds bad but you’re saying we have prudent reserve that’s not being touched, we have 57k unrestricted cash, and we’ve proposed 20K in possible expenses. If we use this to update our technology, we will still have 37k in unrestricted cash. Could we use a different word if we are not technically going to be in the red?

Renee: I will consider if there is another word to use, but this is a standard accounting term. It does not mean we are not in a bad financial position.

Pause for Vote to approve the 2021 budget

A yay vote approves the budget; a nay vote does not approve the budget.

Renee: please keep in mind, a NO vote means we have no operating budget but will still have to pay expenses and still accept contributions. But we will not be able to move forward with any projects.

Roll Call Vote, Drew H.

IGRs:

  • Alan, Last Step Men’s Step Study: yay
  • Alex, Sunset Speaker Step: yay
  • Alexa, Monday Night Women’s Group: yay
  • Alexander, A New Start: yay
  • Alison, Sometimes Slowly: yay
  • Amanda, Intimate Feelings: yay
  • Amy, Any Lengths: yay
  • Ashley, Pocket Aces: left meeting prior to vote
  • Ayn, Morning Attitude Adjustment: left meeting prior to vote
  • Brian, Friendly Circle: yay
  • Carlo, Constructive Criticism: abstain
  • Carol, Thursday Night Womens: yay
  • Chad, Valencia Smokefree: nay
  • Chip, Serenity Seekers: nay
  • Chris, Each Day a New Beginning: yay
  • Christina, Say Hey Tuesday: yay
  • Dan, Attitude Adjustment 7am Fairfax: yay
  • Darryl, Celtic Friday Morning Men’s Stag: yay
  • David, Monday Nooners: yay
  • Ed, Came to Believe: abstain
  • Eileen, Mill Valley Tuesday Beginners: yay
  • Fiona, Ten Years After: abstain
  • Gabrielle, People of Color: yay
  • Hunter, Saturday Beginners: left meeting prior to vote
  • Irene, Sunday Vision for You: abstain
  • Jaime, Sesame Step: nay
  • James, Tuesday Chip: yay
  • Jared, Artists and Writers: abstain
  • Jerry, Saturday Night Fever: yay
  • Jim, Barnyard: yay
  • Joel, Sunday Night Castro Speaker Discussion: yay
  • John, 7am Larkspur: yay
  • John B, Boys Night Out: yay
  • John H, High Noon Weekday: abstain
  • Judy, Corte Madera Saturday Candlelight: yay
  • Karen, Strawberry Daily Remote: yay
  • Ken, Sunday Sunrise: yay
  • Kristen, Awareness Acceptance: yay
  • Lisa, Awakenings: yay
  • Marshall, Friday Night Book: abstain
  • Marty, Surf: yay
  • Mary, God Could and Would if He Were Sought: nay
  • Michelle, Lush Lounge: yay
  • Natalie, Keep It Simple Sister: yay
  • Nick, Each Day a New Beginning: abstain
  • Ole-Jan, Monday Night Stag Tiburon: abstain
  • Patricia, Mellow Mission Sunrise: yay
  • Paul, West Portal: left meeting prior to vote
  • Peggy, Big Book Basics: yay
  • Rachel, Too Early: abstain
  • Rae, Women’s Kitchen Table: yay
  • Robert S, Blue Book Special: nay
  • Robert W, Join the Tribe: yay
  • Sarah, Bernal New Day: yay
  • Scott, Tuesday Downtown: yay
  • Sheana, Leaky Cauldron: yay
  • Tad, Cow Hollow Young People: yay
  • Tanya, Daily Women’s Meeting: yay
  • Thatcher, Same Story Different Details: nay
  • Tim, Pax West: abstain
  • Tom, Be Still AA: yay
  • Vanessa, Mill Valley Group: abstain

Committee Chairs, Non IGR:

  • Clayton, Sunshine Club: yay
  • Elena, Fellowship: yay
  • Peter, SF Public Relations: abstain
  • Caitlin, HelpChat: yay
  • Luke, SF Teleservice: yay
  • Michael, Archives: left meeting prior to vote
  • Alex, Technology: yay

Alternates:

  • Gregg, Gratitude Center 6 AM: yay
  • John, Not a Glum Lot: yay
  • Shannon, Cocoanuts: abstain
  • Blu, Pocket Aces: left meeting prior to vote

MOTION PASSES: 2021 BUDGET IS APPROVED
47 yay, 6 Nay, 14 Abstentions 

Targeted Message

  1. Please remind your Treasurers to send in any group contributions so we continue to cover operating expenses.
  2. Contribute directly by becoming a Faithful Fiver. Sign up on the aasfmarin.org. Contribute directly by becoming a Faithful Fiver. Sign up on the org/contributions
  3. Open Board Positions – Please submit your Statement of Interest
  4. Treasurer Position Open
    1. Accounting Experience, esp. QuickBooks Online, 2 Year Commitment

Adjourn with the Responsibility Statement

Next Intergroup Meeting is Wednesday, May 5, 2021. Our monthly meeting will continue to be held online per local guidelines from the health department until further notice. Please email development@aasfmarin.org with any questions.

Treasurer’s Report
Month Ended February 2021

For February 2021, Gross Profit (Revenue minus COGS) was $15,986. Total Operating Expense was $24,080.

The result is a Net Operating Deficit of $8,010 for the month.

Group Contributions for February were $9,752. Individual contributions were $5,863 (of which $3,758 were Faithful Fivers).

Total Unrestricted Cash for February 2021 was $75,853; however, this includes certain liabilities payable related to payroll totaling $23k. The Unrestricted cash adjusted for payables equals $52,748.  Unrestricted Cash is 2.2 months of operating expenses.

The rating for February 2021 is “Good” based on the information we have available related to Unrestricted cash. We do not have an approved 2021 budget, so that metric cannot be assessed.

OVERALL RATING: Good

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”.  Generally speaking, here are the definitions of those terms:

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are roughly $24K/month, so we’d have over $48K in unrestricted cash balances for the month.  Intergroup rating was last rated “excellent” in November 2020.

GOOD: We are meeting our budget.  Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances. Intergroup has been rated “good” since December 2020.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in December 2016.

Attention A.A. Groups & Members – Seeking New Treasurer

The Intercounty Fellowship Board is seeking a Treasurer for a two-year term beginning July 1, 2021. We need help from you and other members of our Fellowship to reach potential candidates no later than May 1, 2021. Please see the Job Description below and make this announcement at all meetings you attend.

Job Description for Treasurer

The Intergroup Treasurer:

  • Oversees the application of generally accepted accounting principles for
    Intergroup / Central Office
  • Serves as Chair of the Finance Committee of the Board of Directors
  • Reviews and analyzes monthly financial statements
  • Advises the Executive Director on bookkeeping, payroll, tax filings and compliance issues
  • Approves bank reconciliations
  • Prepares the annual Intergroup budget with the input of the Executive Director and Board of Directors
  • Updates Statement of Functional Expenses for year-end tax returns
  • Assesses internal controls and initiates outside audits as appropriate
  • Reports to the Board of Directors on the 4th Monday of each month
  • Presents financial reports to Intergroup on the first Wednesday of each month
  • Calculates the annual prudent reserve
  • As a Board Officer, serves on the Executive Committee of the Board of Directors and oversees/evaluates the performance and compensation of the Executive Director

The Treasurer is an elected officer of the Board and serves as a member of the Board of Directors (and the Executive and Finance sub-committees). Knowledge of QuickBooks Online is beneficial.  Experience in financial accounting management of a small business (as an owner or bookkeeper) is recommended.  Experience in Non-Profit accounting is best.

The job requires a minimum of 10 hours a month. It is a volunteer position with a two-year term to begin July 1, 2021. 

It is not a requirement that the Treasurer be a member of the Fellowship, however, if the applicant is an A.A. member, we suggest that they have two or more years of continuous sobriety.  

Interested parties can email a resume and cover letter, by May 1, 2021, to board@aasfmarin.org.

The Buzz | April 9, 2021

The Point Needs Your Submissions!

It’s that time again. The deadline to submit articles for The Point’s May Issue is April 22nd, 2021. And if you haven’t already, check out the April issue right here!


Read | Listenaasfmarin.org/the-point

Service Opportunities This Week

  • The Point Committee meets on Saturday.

  • GGYPAA meets on Sunday.

  • SF Public Relations Committee meets is on Monday.

  • Marin H&I Orientation and Business Meeting is on Tuesday.

  • SF General Service Orientation and Business Meeting is on Tuesday.

  • SF Service Manual and Concepts Study is on Tuesday.

  • Bridging the Gap Marin Committee meets on Wednesday.

SF Public Relations (PI/CPC) Guidance on Court-Ordered Attendance

SF Public Relations (PI/CPC) wants to remind groups that there are methods available for proof of attendance at Zoom meetings, but we need group action to tackle the implementation! Please see this page for guidance.
Especially if you are a trusted servant (secretary, treasurer, IGR, or GSR) please raise this issue with your group and discuss whether to provide attendance verification, and how to then implement that decision. This could be as simple as designating a “court card signer” who is willing to communicate with newcomers via chat during the meeting and subsequent emails to verify attendance.
Groups can set up a group email account to be used for many purposes, including this one.

Volunteer for Teleservice! ☎

SF Teleservice shifts are mostly filled (thanks volunteers for your tireless efforts!). However, there are a few shifts that still need volunteers. Teleservice is a great opportunity for service outside of your group! 

Orientations continue to be held on the third Monday of every month at 6pm PST via Zoom and the meeting ID can be found online.

Please email sfteleservice@aasfmarin.org for more information.

Save the Date for Founders’ Day!

Our annual Founder’s Day (and this year virtual) is tentatively scheduled for June 10th, 2021, so keep your peepers peeled and stay tuned for details!

Keep Going, You’re Almost There!

For the love of trudging the road to happy destiny, please share this information with your social media communities and encourage your A.A. fellows to subscribe to The Buzz. All of our prior updates can be found here. Drop our subscription link in the chat at your meetings and tell your members to subscribe to stay in-the-know on what’s happening with SF/Marin A.A.   🐝
 

Your IFAA Intergroup | Central Office

IFAA Board of Directors – Statement of Interest

Annual Elections are held in June. Occasionally, a board member vacates their seat during their term; in such cases, the Board backfills their seat.

  • Because of the time commitment, generally 8 -10 hours each month, it is suggested that you discuss this service commitment with your family and A.A. sponsor.
  • Our Bylaws require each candidate to have two-years of continuous sobriety on the date the election is held.
  • The primary purpose for our existence is to be of service to the alcoholic who calls us for help and to serve the A.A. groups in San Francisco and Marin. This work is largely accomplished through supporting the efficiency and effectiveness of our Intergroup and Central Office.
  • A business background can be helpful; however, experience with your home group, Intergroup, or General Service brings value to the mission of our Intergroup.
  • As an elected board member you are serving all the groups in the San Francisco and Marin AA community not just your home group.
  • You will be expected to attend and be an active participant in all Board and IGR meetings, sit on at least one board committee, make regular visits to the other Intergroup Committee meetings and business meetings of the other Service Entities, and attend the functions that are sponsored by Intergroup and/or other service entities.
  • The term is three years. 
  • Please submit your completed statements as soon as possible.
  • The Intercounty Fellowship of Alcoholics Anonymous is a California non-profit Corporation 501(3)(c) and is subject to all State and Federal laws.

The Buzz | April 2, 2021

The Point‘s April Issue is Posted!

Check out the freshest content submitted by your very own fellow A.A.’s right here,
in the April issue of The Point. Enjoy!

The Importance of Not Caring Too Much – Brian C.
“Sometimes it’s better to not care too much. Really. Caring too much can destroy friendships, screw with your serenity and mess up your sleep schedule. I know: it’s happened to me.”

+ Much, Much More!

Read | Listen @ aasfmarin.org/the-point

 
Service Opportunities This Week

  • Technology Committee meets on Monday.

  • SF Bridging the Gap Committee meets on Tuesday.

  • Twelve Concepts Study is on Tuesday.

  • Intergroup Orientation and Business Meeting is on Wednesday.

Tuesday Chip Speakers for April

Hey y’all, check out the April lineup for the Tuesday Chip meeting (based out of Marin)! You’ll see the list of speakers in the awesome flyer below.

Reminder: Pre-conference Assembly This Weekend!

Trusted Servants, this is a friendly reminder that this weekend is your Pre-conference Assembly, where GSRs can directly deliver to our Area Delegate their group consciences on the 71st Conference Agenda Items! See here or click the flyer below for details.

Save the Date: IFAA Google Account Workshop!

Mark your calendars for this Google Account Workshop, to be hosted by the IFAA Tech Committee on Thursday, April 22nd, from 7-8:30pm PST.
The focus of the workshop is to inform meetings in San Francisco and Marin that are utilizing free Google Accounts, provided by IFAA for their meetings, of the tools available to them and how to leverage them effectively. See the flyer below for details!

All Aboard the Sober Train!


For the love of train journeys and sobriety, please share this information with your social media communities and encourage your A.A. fellows to subscribe to The Buzz. All of our prior updates can be found here. Drop our subscription link in the chat at your meetings and tell your members to subscribe to stay in-the-know on what’s happening with SF/Marin A.A.     🐝

Your IFAA Intergroup | Central Office