This is an unofficial summary of the May 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website www.aasf.org.
Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.
The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.
The meeting was held on Wednesday, May 1, 2019, at the St. Andrew’s Presbyterian Church,
101 Donahue Street in Marin City. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The April 2019 minutes and the May 2019 agenda were approved.
Board Chair, John R. The board is continuing to do outreach to committee chairs and committee liaisons. Intergroup Board elections will be in June. Five positions are available. Submit Statements of Interest to firstname.lastname@example.org, which are due by Friday May 4. We are continuing outreach to “dark meetings” and updates are on the website. Trusted servant commitments can be updated online at aasfmarin.org/trusted-servant-registration.
Treasurer, Alix F. See Treasurer handout below. Our tracking is on budget, within $500 of budget. Our rating is “Excellent.” the Treasurer position is rotating and we need someone with accounting experience. QuickBooks is a plus but not a requirement.
Executive Director, Maury P. Central Office and the book store will be closed on Memorial Day, Monday, May 27. A new Grapevine joke book Take Me to Your Sponsor has been published and will be in the bookstore later this month. A.A. World Services also released a new book, Our Great Responsibility (Bill W. Conference Speeches).
Intergroup Committee Reports
SF PI/PCP, Justin H. We partnered with Marin PI/CPC to speak at Riordan High School in San Francisco. We will also be presenting at George Washington High for students researching addiction. We are looking for contacts at local high schools who want info about A.A. for students.
The Point, John B. We are currently redefining The Point’s mission and proposing a new mission statement. We want to print out a limited number of hard copies for people who cannot access the web. We plan to present this as New Business at June’s Intergroup meeting. Call for articles can be submitted by email at email@example.com.
Fellowship, Elena R.
Our annual Founders Day event will be on June 8, 5:00 pm to 8:30 pm and flyers are available. Information is also listed on aasfmarin.org Events Calendar. We are circulating a volunteer sign-up sheet for people or meetings to participate. We are asking everyone to pass out flyers at their meetings. Question: Is there parking at Founders Day? Answer: There is street parking around the First Unitarian and a parking garage a block away. We are moving forward with a production of Jackie B’s A.A. history play, I am Responsible, which will be at the Margaret Todd Senior Center in Novato on June 22. The performance will be around 7:30 pm after a speaker meeting at 6pm. Tickets can be purchased at shop.aasf.org. The play is about the history of the Third Legacy of Service (Big Book to 1955). This will be the last time this play will be done for a while. More info will be coming in the May 15 edition of The Buzz.
SF Teleservice, Lara L. Our Volunteer Appreciation Brunch was a success on April 20; great turn out! We were able to fill 13 of 17 open shifts, however, we still have 4 open shifts. The next orientation will be at 6:00 pm on May 14 at Central Office.
Archives, Kim S. The most recent event was on May 5 called “Women in AA Part 2” at Mission Fellowship. One of the Big Book stories authors skyped in.
The Buzz, Anne Marie C. Readership is growing; approximately 20 new signups a month, and we have a 26% open rate (great for an email campaign). Question: How does one subscribe? Answer: Email firstname.lastname@example.org or go to website.
Sunshine Club, New Co-chair, Clayton B. We are looking to partner with IGRs in Marin to bring orientations to Marin and build a base of volunteers there. One year of continuous sobriety is required plus completing an orientation. Speak with Ann M. or Clayton about volunteering.
Orientation, Trevor J. We have five new IGRs and one new liaison tonight. We’ve had 19 new IGRs since February! The Orientation Committee needs help, so consider joining us. The Buddy Sign up sheet is being passed around.
Marin General Service, District 10, Steve Our delegate has been informed that District 10 thinks a 5th Edition of the Big Book should be created. We are working on Inreach (how to keep GSRs coming back). A suggestion has been made to remove the 2-year sobriety requirement instead using an orientation requirement, and suggests changing the term “dark meeting” to “quiet meeting” for our purposes.
Marin Teleservice, Carlo Our Spaghetti Feed last month was a big success! Thanks to those who attended. Our committee needs volunteers.
SF H&I, Robert The upcoming H&I Conference will be in Vallejo. Orientation for H&I is at 11:00 am at 2900 24th Street on the 3rd Saturday of every month. We need more volunteers and coordinators because too many H&I meetings are going dark. Question: If you want to do service for H&I but don’t have a buddy, will you be connected with one? Answer: Yes, you never go in alone. The coordinator is responsible for making sure you have a partner.
Marin PI/CPC, Evan C. We’ve seen increased attendance, which is very nice. We have created new liaison positions. Our focus last month was on high schools. Next month, we will be working with the Dominican Nursing students. We will be staffing a booth at the American Psychiatric Association Conference.
Marin H&I, Karen We meet on 2nd Tuesday of the month at the Marin Alano Club. We could use more “feet on the ground” in Marin. Marin 2020 asked for an H&I Liaison but it has been tabled.
GGYPAA, Justin H.
Elections will be held on Sunday, May 19 at Piper Park in Marin at Noon plus a BBQ.
July 2019 Intergroup Meeting logistics
Do we move it to July 10 or keep it on July 3? Consensus was taken and it was decided to move to July 10. Also, we definitely need relocate the July meeting due to construction at our regular venue. For now, the location is TBD.
Committee Chair Elections and Voting Rights
Taran R. – Representing the Governance Committee: Should Committee Chairs be voted on by Intergroup (or at least ratified) as per our Bylaws? Maury P. – We could consider having annual elections with terms, similar to board elections, and how other service entities operate. This would enforce the spirit of rotation and would allow us to plan better. Suggestions or questions can be emailed to email@example.com prior to the June 5 Intergroup meeting.
SF PI/CPC: What, Why and How?
Justin H. – SF PI/CPC: Cooperating with nonalcoholic professionals is an effective way to carry the message to the suffering alcoholic. Such people often meet the alcoholic in places where A.A. is not present. Through professionals, alcoholics may be reached who might otherwise never find the program, or they may be reached sooner with the help of informed non-alcoholics. Our Interim Chair has become the Chair. Right now, we only have three people running the committee. This means we need immediate support!
How Marin CI/PCP works
Evan C. – Marin PI/CPC: We have someone reaching out to libraries and someone for law firms. We are looking for more “Dr. Silkworth types” to reach out to medical professionals. We are trying to alleviate a lot of unnecessary suffering. Right now what we need is a PI/CPC Chair, a Special Events Coordinator, a Media Coordinator and an Outreach Coordinator. Question: (after a description of the sign up process) How does one continue the process? Answer: It is difficult because there are so few people on the committee.
Peter made a pitch for outreach to meetings and sponsees since many IGRs are double and tripling their commitments.
Intergroup Committee Fair, Part II: Archives, Teleservice
The Buzz will speak next month.
What’s On Your Mind?
Jackie B. – Unity and Service Conference will be dedicated to 2nd and 3rd Legacy. The location will be in Concord at the Concord Hilton in July. Go to aasfmarin.org Events Calendar for complete information.
- Founders Day is coming: Saturday, June 8, 2019
- I am Responsible, Saturday, June 22 at Margaret Todd Senior Center in Novato
- SF PICPC needs immediate support
- Open Board and Treasurer Positions; Statements of Interest are due NOW
- Sunshine Club needs Marin members
- Communicate what Intergroup is and does because each of us is part of the Outreach Committee
Adjourn with the Responsibility Statement
Next Intergroup Meeting: Wednesday, June 5, 2019, 7:00 pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.
Intergroup, May 2019
Month Ended March 2019
For March 2019, Total Revenue was $16,200, this was under budget by $5,189 due to lower than expected group contributions. Total Revenue is $1,964 over budget year to date. Total Operating Expense for March was $23,381, under budget by $18.
The result is a Net Operating Deficit of $7,230 for the month. This leaves the fellowship with a $2,706 surplus year to date.
Group Contributions for March were $10,574, under budget by $4,329. Group contributions are $756 over budget year to date. Individual Contributions were $1,968, under budget by $954. Individual contributions are $1,986 under budget year to date.
Total Unrestricted Cash for March 2019 was $72,526, an decrease of $11,923 from February 2019. Unrestricted Cash is about 3 months of operating expenses.
The rating for March 2019 is “Excellent”.
OVERALL RATING: Excellent
INTERGROUP FINANCE RATING SYSTEM
Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”. Generally speaking, here are the definitions of those terms:
EXCELLENT: We exceeded our budget. Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances. Operating expenses are roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month. The Intergroup rating has been “excellent” since December 2016.
GOOD: We are meeting our budget. Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.
FAIR: We are not meeting our budget. Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.
POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.