This is an unofficial summary of the July 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, July 10, 2019, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The June 2019 minutes and the July 2019 agenda were approved.

Standing Reports

Board Chair, Alan G. New Board Chair – Welcome to the new Board members. There will be an orientation and a retreat to assign roles next month. Our Service Table roundtable continues and we will integrate the Consensus process in our Board meetings. There has been a request for a Senior in Sobriety Designation to the meeting guide. We just leased a new copier with significant savings as compared to our prior lease.

Treasurer, Renee T. Review the financial handout. The current rating is Excellent. We are trending downward and Individual Contributions are down compared to last year. We extend a “thank you” to Alix F. for her help in the handoff of the Treasurer’s position. We encourage you to become a Faithful Fiver (recurring individual contributions) right now. GSO is raising the limit on bequests to $10,000 per individual.

Executive Director, Maury P. I am very excited about our new Board! Here are some stats: (see slides) 40-45% of groups contribute to Central Office. If yours does not, consider becoming a Faithful Fiver. Additionally, “The $8.06 Challenge” – if everyone sent in $8.06 to the General Service Office, they would be self-supporting. GSO is getting a new online contribution system put in place. Reminder: please register any new secretary and treasurer with Central Office. It can be done online under Trusted Servant Registration.

Intergroup Committee Reports

The Point, John B. We are proposing new mission statement (during Old Business), We meet the 2nd Saturday of the month at Central Office at 2:30 pm. Our call for submissions on the 8^th Step, Tradition and/or Concept. Contact us at thepoint@aasfmarin.org.

SF PI\CPC, Molly J.  Is the new Chair. At our 1^st meeting, we filled almost every position. Will be present at Sunday Streets in the Mission in July. Gave a brief rundown on what PICPC does.

Fellowship, Elena R. Thanks for making the two June events possible. For SF Founders Day, all who stepped up, including Lara for being the Emcee and Meredith for food. Thanks also to all who volunteered at the production of I am Responsible in Novato: it was a great success! 

SF Teleservice, Lara A. We filled all the coordinator positions, however, we still need a co-chair. See slide for description. Contact us at sfteleservice@aasfmarin.org. We also have open shifts. Our next monthly orientation will be July 15.

The Buzz, Anne Marie C. Our bi-monthly email newsletter of events and service opportunities. Fun Facts: Open rate was 12% lower last year (42% this year), 17 new subscribers in the past month, “Most Clicked” link in the past two Buzz postings were the Log Cabin 12^th Step Workshop. The average Click Rate is 3.3% and 294 subscribers opened within 3 hours. There is a link on the website to subscribe.

Orientation, Trevor J. Alison is our 2^nd person on the committee. Welcome new IGRs! We are looking for suggestions to make orientation better. Passed around buddy sheet for new IGRs.

Sunshine Club, Ann M. The Sunshine Club brings meetings to people who are homebound or in a facility and cannot make it to outside meetings. We need more committee members. Our next orientation will be July 14 at the Gratitude Center.

Technology (and reporting for Archives), Taran R. For Archives: We are working on a Living Sober Archive and could use more help. Archives meets 12:00 pm to 2:00 pm at Central Office on the 3rd Sunday of the month. For Technology: The Chair position is open. We’ve been actively conducting Tech upgrades for Central Office. We will be going to the NAATW in September, which is in Kentucky. Also, the Help Chat function on the website is doing fine.

Liaison Reports

Marin PICPC, Evan C. We are joining forces with Al-Anon for the next Senior Fair. We are also working on Outreach to high schools and middle schools.

SF Bridging the Gap, Pete F. Currently, Bridging the Gap was being seen as redundant. We are changing focus to getting on paperwork for release instead of giving presentations.

General Service District 6, SF, Steve The 5^th Edition of the Big Book is not happening this year. Discussion of the 5^th edition at this time would just distract from the change to a Digital Edition. Expense was not taken into consideration. District 6 has asked for a group conscious about the 5^th Edition. The wording of the pamphlet about “anonymity” is being changed to address safety concerns. District 6 is available to help with safety concerns.

Marin Teleservice, Carlo We covered phone for July 4^th when Central Office was closed. Currently, all positions are filled.

We are thinking of having a booth at the General Service Summer Assembly.

Old Business

Committee Chair Elections and Voting Rights

Governance Committee, James Should Committees elect their own chairs or should they be appointed by Intergroup?

Maury P.: Gave context that the by-laws state that Intergroup elects the chairs and encourages a spirit of rotation.

Discussion: Liz: Committee members cannot vote. Elena: would like a vote. Hal: feels that committee rotation is vital. Drew, question: Has this been the case the past? Answer: Kind of, but committees keep going dark without rotation. Further discussion brought up that rotation would bring more light into the service committees. Pete: Feels like there are three different conversations, election, voting rights and rotation. Should Committee chairs have voting rights? Jillian: Why should they not have a vote? Renee: If they are elected, they should have a vote; if they are not elected maybe they should not. Pete: wants to sharpen the discussion next month.

The Point Committee – Proposal of Revised Mission Statement

John B. Motion: Shall we accept this new mission statement? Old statement was read. Consensus was taken with mixed input. James, question: How is The Point different from the Grapevine (or what is the point of The Point?) Will A.A. business and local information from The Point? Maury: Compared old version of the statement and proposed version.

Taran: Is The Point less about business and more about stories or does the proposed mission statement merely reflect the current reality of the online Point? Consensus was taken about moving to vote, a simple majority. A vote was taken and Passed by simple majority. Producing a hard printed copy availability was tabled.

What’s On Your Mind?

Pete F.  We are shutting down a five-day-a-week noon meeting. Remember that financial self-support is not the same as meeting self-support.

Targeted Message

• Did your group just hold elections? Register Trusted Servants and distribute 7th Tradition contributions
• Inform your group members about our Faithful Fiver program
• Sunshine Club needs Marin members
• Communicate what Intergroup is and does – each of us is part of the Outreach Committee

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, August 7, 2019, 7:00 pm, at St. Andrews Presbyterian Church, 101 Donahue Street in Sausalito. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Treasurer’s Report

Month Ended May 2019

For May 2019, Total Revenue was $18,029, this was under budget by $4,439 due to lower than expected individual contributions. Total Revenue is $5,539 under budget year to date. Total Operating Expense for May was $22,801, under budget by $1,089, due to lower than expected committee and employee costs.

The result is a Net Operating Deficit of $4,683 for the month. This leaves the fellowship with a $6,118 deficit year to date.   

Group Contributions for May were $9,745, under budget by $359. Group contributions are $836 over budget year to date. Individual Contributions for May were $4,872, under budget by $4,636. Individual contributions are $10,267 under budget year to date.

Total Unrestricted Cash for May 2019 was $71,227, a decrease of $4,064 from April 2019.  Unrestricted Cash is about 3 months of operating expenses.

The rating for May 2019 is “Excellent”.

OVERALL RATING: Excellent

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”.  Generally speaking, here are the definitions of those terms:

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month.  The Intergroup rating has been “excellent” since December 2016.

GOOD: We are meeting our budget.  Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.

This is an unofficial summary of the June 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, June 5, 2019, at the First Unitarian Universalist Center,

1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The May 2019 minutes and the June 2019 agenda were approved.

Standing Reports

Board Chair, John R. We have elections for the Board of Directors later tonight.

Treasurer, Alix F. Our current rating is Excellent; however, Individual Contributions are under budget. As a result, our rating may slip next month. The best way to offer support as an individual is by becoming a Faithful Fiver. Faithful Fivers are members who pledge a minimum of $5/month, up to $5,000 (per year). See Treasurer’s Narrative below.

Executive Director, Maury P. The July Intergroup meeting was moved from July 3 to July 10 due to the group conscience taken in May around the 4^th of July holiday. There are open phone shifts to be filled at Central Office. We would like to extend a special thanks to all outgoing board members.

Intergroup Committee Reports

SF PI/CPC, Justin H. We are looking for people for key positions. We want to connect with people who have contact with active alcoholics and let them know about A.A. Meet the 2^nd Monday of each month at 6:00 pm at Central Office.

The Point, John B. Our committee is always looking for submissions from the local fellowship. Meet the 2^nd Saturday of each month at 12:30 pm at Central Office.

Fellowship, Elena R. We want to thank everyone who is going to volunteer at Founders Day on June 8 at the First Unitarian Universalist Center. The play I am Responsible is coming up on June 22 in Novato.

The Buzz, Anne Marie C. The Buzz is an email newsletter with events and service opportunities. Here are some “Fun Facts”: 42 new subscribers in last month, San Quentin Pilot Program most clicked in last Buzz and a 42% open rate. Question: How would I subscribe?  A: Email thebuzz@aasfmarin.org or sign up on the aasfmarin.org website, go to News & Events and click on The Buzz.

Archives, Michael for Kim S. Our committee is always looking for help. Meet on the 3^rd Sunday each month at 2:00 pm at Central Office.

Sunshine Club, Clayton B. Our next orientation will be on July 14 at 2:00 pm at the Gratitude Center. We are currently building a volunteer base in Marin. Passing around a sign-up sheet for interested Marin folks who want to volunteer.

SF Teleservice, Lara A. We have several openings at the committee level. “If you like 12 stepping, Teleservice can be your jam.” Meet on the 3^rd Monday at 6:00 pm at Central Office.

Orientation, Trevor J. Orientation needs committee members. Intergroup has three new IGRs tonight. As a reminder to everyone, please work getting Alternate IGRs.

Technology, Taran R. The Tech Committee is still seeking a graphic designer with an emphasis on WordPress. Some “Fun Facts”: 11K people found our website aasfmarin.org through Google in the past month. We’ve been asked about creating smaller, activity specific email lists. The group consensus is not to do this.

Service Committee Liaison Reports

Marin PI/CPC, Evan We had a booth at the recent Psychiatric Convention. We were surprised by so many professional’s lack of knowledge about A.A. This just highlights the need for more PI/CPC. We are looking at liaising with Al-Anon. We are also looking at where we are missing out on inclusivity. Secretary’s Monthly has a date error that has been corrected online.

SF General Service, District 6, Steve The General Service Office is not going to pursue a 5^th edition of Big Book this year. A delegate will be making reports in Marin and San Francisco, so contact your GSR if you want a 5^th edition.

Marin Teleservice, Carlo Things are good; shifts are filled. Meet on the 4^th Tuesday of each month at 7:30 pm at the Marin Alano Club.

New Business

The Point Committee – Proposals

The editorial committee presented a revised Mission Statement and suggested Central Office print out hard copies of The Point for rehabs that do not allow Internet access. Question: Maury asked for clarity around the 12 Traditions language. A: The intent is that The Point will follow the Traditions.

Old Business

Committee Chair Elections and Voting Rights

This was tabled.

Elections for Board of Directors

Discussion and Q&A were conducted. Renee was elected to the Treasurer role; Josh, Alan and Karen to 3-year terms; Patrick to a 2-year term; Brian to a 1-year term.

What’s On Your Mind?

Meredith: Wants to bring up safety in our community. Hearing of a lot of incidents of women not feeling safe at meetings. Maury: Last fall we co-hosted a Safety Workshop with San Francisco and Marin General Service. We want to do it again but need follow up from collaborators. This matter was referred to the Fellowship Committee. 

Hal: Made an announcement about the new book from AA World Services “Our Great Responsibility.”

Targeted Message

1. Founder’s Day is Saturday, June 8, 2019
2. Consider becoming a Faithful Fiver, especially if your Group isn’t contributing
3. I Am Responsible, Saturday, June 22 at Margaret Todd Senior Center in Novato
4. Some of our Intergroup Committees need immediate support!
5. Communicate what Intergroup is and does; each of us is part of the Outreach Committee

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, July 10, 2019, 7:00 pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Treasurer’s Narrative

Month Ended April 2019

For April 2019, Total Revenue was $19,629, this was under budget by $3,065 due to lower than expected individual contributions. Total Revenue is $1,100 under budget year to date. Total Operating Expense for April was $23,719, under budget by $2,712, due to lower than expected committee and insurance costs.

The result is a Net Operating Deficit of $4,141 for the month. This leaves the fellowship with a $1,435 deficit year to date.

Group Contributions for April were $15,783, over budget by $439. Group contributions are $1,195 over budget year to date. Individual Contributions for April were $1,830, under budget by $3,644. Individual contributions are $5,631 under budget year to date.

Total Unrestricted Cash for April 2019 was $75,291, an increase of $2,765 from March 2019. Unrestricted Cash is about 3 months of operating expenses.

The rating for April 2019 is “Excellent”.
OVERALL RATING: Excellent

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent,” “Good,” “Fair” or “Poor.” Generally speaking, here are the definitions of those terms:

EXCELLENT: We exceeded our budget. Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances. Operating expenses are roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month. The Intergroup
rating has been “excellent” since December 2016.

GOOD: We are meeting our budget. Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget. Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.

This is an unofficial summary of the May 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website www.aasf.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, May 1, 2019, at the St. Andrew’s Presbyterian Church,

101 Donahue Street in Marin City. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The April 2019 minutes and the May 2019 agenda were approved.

Standing Reports

Board Chair, John R. The board is continuing to do outreach to committee chairs and committee liaisons. Intergroup Board elections will be in June. Five positions are available. Submit Statements of Interest to governance@aasfmarin.org, which are due by Friday May 4. We are continuing outreach to “dark meetings” and updates are on the website. Trusted servant commitments can be updated online at aasfmarin.org/trusted-servant-registration.

Treasurer, Alix F. See Treasurer handout below. Our tracking is on budget, within $500 of budget. Our rating is “Excellent.” the Treasurer position is rotating and we need someone with accounting experience. QuickBooks is a plus but not a requirement.

Executive Director, Maury P. Central Office and the book store will be closed on Memorial Day, Monday, May 27. A new Grapevine joke book Take Me to Your Sponsor has been published and will be in the bookstore later this month. A.A. World Services also released a new book, Our Great Responsibility (Bill W. Conference Speeches).

Intergroup Committee Reports

SF PI/PCP, Justin H. We partnered with Marin PI/CPC to speak at Riordan High School in San Francisco. We will also be presenting at George Washington High for students researching addiction. We are looking for contacts at local high schools who want info about A.A. for students.

The Point, John B. We are currently redefining The Point’s mission and proposing a new mission statement. We want to print out a limited number of hard copies for people who cannot access the web. We plan to present this as New Business at June’s Intergroup meeting. Call for articles can be submitted by email at thepoint@aasfmarin.org.

Fellowship, Elena R.

Our annual Founders Day event will be on June 8, 5:00 pm to 8:30 pm and flyers are available. Information is also listed on aasfmarin.org Events Calendar. We are circulating a volunteer sign-up sheet for people or meetings to participate. We are asking everyone to pass out flyers at their meetings. Question: Is there parking at Founders Day? Answer: There is street parking around the First Unitarian and a parking garage a block away. We are moving forward with a production of Jackie B’s A.A. history play, I am Responsible, which will be at the Margaret Todd Senior Center in Novato on June 22.  The performance will be around 7:30 pm after a speaker meeting at 6pm. Tickets can be purchased at shop.aasf.org. The play is about the history of the Third Legacy of Service (Big Book to 1955). This will be the last time this play will be done for a while. More info will be coming in the May 15 edition of The Buzz.

SF Teleservice, Lara L. Our Volunteer Appreciation Brunch was a success on April 20; great turn out! We were able to fill 13 of 17 open shifts, however, we still have 4 open shifts. The next orientation will be at 6:00 pm on May 14 at Central Office.

Archives, Kim S. The most recent event was on May 5 called “Women in AA Part 2” at Mission Fellowship. One of the Big Book stories authors skyped in.

The Buzz, Anne Marie C. Readership is growing; approximately 20 new signups a month, and we have a 26% open rate (great for an email campaign). Question: How does one subscribe? Answer: Email thebuzz@aasfmarin.org or go to website.

Sunshine Club, New Co-chair, Clayton B. We are looking to partner with IGRs in Marin to bring orientations to Marin and build a base of volunteers there. One year of continuous sobriety is required plus completing an orientation. Speak with Ann M. or Clayton about volunteering.

Orientation, Trevor J. We have five new IGRs and one new liaison tonight. We’ve had 19 new IGRs since February! The Orientation Committee needs help, so consider joining us. The Buddy Sign up sheet is being passed around.

Liaison Reports

Marin General Service, District 10, Steve Our delegate has been informed that District 10 thinks a 5th Edition of the Big Book should be created. We are working on Inreach (how to keep GSRs coming back). A suggestion has been made to remove the 2-year sobriety requirement instead using an orientation requirement, and suggests changing the term “dark meeting” to “quiet meeting” for our purposes.

Marin Teleservice, Carlo Our Spaghetti Feed last month was a big success! Thanks to those who attended. Our committee needs volunteers.

SF H&I, Robert The upcoming H&I Conference will be in Vallejo. Orientation for H&I is at 11:00 am at 2900 24th Street on the 3rd Saturday of every month. We need more volunteers and coordinators because too many H&I meetings are going dark. Question: If you want to do service for H&I but don’t have a buddy, will you be connected with one? Answer: Yes, you never go in alone. The coordinator is responsible for making sure you have a partner.

Marin PI/CPC, Evan C. We’ve seen increased attendance, which is very nice. We have created new liaison positions. Our focus last month was on high schools. Next month, we will be working with the Dominican Nursing students. We will be staffing a booth at the American Psychiatric Association Conference.

Marin H&I, Karen We meet on 2nd Tuesday of the month at the Marin Alano Club. We could use more “feet on the ground” in Marin. Marin 2020 asked for an H&I Liaison but it has been tabled.

GGYPAA, Justin H.

Elections will be held on Sunday, May 19 at Piper Park in Marin at Noon plus a BBQ.

New Business

July 2019 Intergroup Meeting logistics

Do we move it to July 10 or keep it on July 3? Consensus was taken and it was decided to move to July 10. Also, we definitely need relocate the July meeting due to construction at our regular venue. For now, the location is TBD.

Committee Chair Elections and Voting Rights

Taran R. – Representing the Governance Committee: Should Committee Chairs be voted on by Intergroup (or at least ratified) as per our Bylaws? Maury P. – We could consider having annual elections with terms, similar to board elections, and how other service entities operate. This would enforce the spirit of rotation and would allow us to plan better. Suggestions or questions can be emailed to governance@aasfmarin.org prior to the June 5 Intergroup meeting.

Old Business

SF PI/CPC: What, Why and How?

Justin H. – SF PI/CPC: Cooperating with nonalcoholic professionals is an effective way to carry the message to the suffering alcoholic. Such people often meet the alcoholic in places where A.A. is not present. Through professionals, alcoholics may be reached who might otherwise never find the program, or they may be reached sooner with the help of informed non-alcoholics. Our Interim Chair has become the Chair. Right now, we only have three people running the committee. This means we need immediate support!

How Marin CI/PCP works

Evan C. – Marin PI/CPC: We have someone reaching out to libraries and someone for law firms. We are looking for more “Dr. Silkworth types” to reach out to medical professionals. We are trying to alleviate a lot of unnecessary suffering. Right now what we need is a PI/CPC Chair, a Special Events Coordinator, a Media Coordinator and an Outreach Coordinator. Question: (after a description of the sign up process) How does one continue the process? Answer: It is difficult because there are so few people on the committee.

Outreach

Peter made a pitch for outreach to meetings and sponsees since many IGRs are double and tripling their commitments.

Intergroup Committee Fair, Part II: Archives, Teleservice

The Buzz will speak next month.

What’s On Your Mind?

Jackie B. – Unity and Service Conference will be dedicated to 2nd and 3rd Legacy. The location will be in Concord at the Concord Hilton in July. Go to aasfmarin.org Events Calendar for complete information.

Targeted Message

• Founders Day is coming: Saturday, June 8, 2019
• I am Responsible, Saturday, June 22 at Margaret Todd Senior Center in Novato
• SF PICPC needs immediate support
• Open Board and Treasurer Positions; Statements of Interest are due NOW
• Sunshine Club needs Marin members
• Communicate what Intergroup is and does because each of us is part of the Outreach Committee

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, June 5, 2019, 7:00 pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Intergroup, May 2019
Treasurer’s Report
Month Ended March 2019

For March 2019, Total Revenue was $16,200, this was under budget by $5,189 due to lower than expected group contributions. Total Revenue is $1,964 over budget year to date. Total Operating Expense for March was $23,381, under budget by $18.

The result is a Net Operating Deficit of $7,230 for the month. This leaves the fellowship with a $2,706 surplus year to date.   

Group Contributions for March were $10,574, under budget by $4,329. Group contributions are $756 over budget year to date. Individual Contributions were $1,968, under budget by $954. Individual contributions are $1,986 under budget year to date.

Total Unrestricted Cash for March 2019 was $72,526, an decrease of $11,923 from February 2019.  Unrestricted Cash is about 3 months of operating expenses.

The rating for March 2019 is “Excellent”.

OVERALL RATING: Excellent

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”.  Generally speaking, here are the definitions of those terms:

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month.  The Intergroup rating has been “excellent” since December 2016.

GOOD: We are meeting our budget.  Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.

This is an unofficial summary of the April 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website www.aasf.org.

Our intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, April 3, 2019, at 1187 Franklin St. in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The March 2019 minutes and the April 2019 agenda were approved.

Standing Reports

Board Chair, John R. Alan G. was elected by the Board to the open board seat. The election needs to be approved by Intergroup. Regular Board Elections are in June. We have four at-large seats to fill. The Treasurer position is also open. Send Statements of Interest to governance@aasf.org. Question: Is the Treasurer a member of the Board? Answer: Yes.

Treasurer, Alix F. – Pete F. is doing readout (See handout.) Our overall rating is Excellent.

Executive Director, Maury P. Fun Fact – Tomorrow (April 4) is the 80^th Anniversary of the publishing of the Big Book. Tonight we have fewer printed copies of meeting material to conserve paper; the agenda, minutes and financials were emailed in advance. We have a request from GSO for more male Corrections Correspondence from our members. There are over 200 male members in prison requesting correspondents and we don’t have enough volunteers to pair with them. Q: What can Inmates ask about? A: We have no way of knowing that. Question from Lucy: Do they need women for prison correspondence? Answer: Not as many as men are assigned to men and women to women with no wait list for women. This is a reminder the International Conference will be in Detroit in 2020. We are starting to post information on our website and aa.org. The AA Grapevine is looking for stories about Accessibility Issues. We passed around a list of meetings we have not had contact with in the past year. We are asking all IGRs to sign up to check out meetings and reach out to them about registering their secretary and treasurer. Spring San Francisco and Marin schedules are now available. Oops! The date is wrong on the Marin Schedule (2018 instead of 2019), however, all meeting information is correct. Printed material about Intergroup, Central Office and “What AA Does/Does Not Do” is being passed out for outreach along with the Secretary’s Monthly for secretaries to read during their meetings.

Intergroup Committee Reports

Technology Committee, Taran R. Still looking for volunteers (especially WordPress admins and graphic designers). Regarding the aasfmarin.org migration: all aasfmarin.org email addresses now resolved, however, any aasf.org emails still work. You can contact us at tech@aasfmarin.org.

SF Teleservice, Karen R. On April 20, we will host a Volunteer Appreciation Brunch for current volunteers followed by an 11:00 am speaker meeting and 12:00 pm Orientation open to all. There is a one-year sobriety requirement for SF Teleservice.

The Point Editorial Committee, John B. The Point Committee meets on the 2nd Saturday at 12:30 pm. Contact us at thepoint@aasf.org for submissions (April 22 deadline). Notes from our last Committee meeting are: continuing to use First Name Last Initial in all bylines. Any links within the stories and articles will only connect to A.A. websites. Faithful Fivers and Memorials/Anniversaries are back in The Point. We will be making a new business proposal for a limited print run to get The Point into places that do not have Internet access.

Archives, Kim S. Our next “History in A.A.” series will be “Women’s Part II” on Sunday, May 5 at Mission Fellowship, 2900 24^th Street in San Francisco, 4:00 pm to 6:00 pm. There is a flyer. We will need help setting up A/V tech to help a speaker virtually attend the event.

Marin Teleservice, Jillian E. Our Annual Spaghetti Feed will be on Sunday, April 28, starting with dinner at 5:00 pm. It will take place at the Whistle Stop Café, 930 Tamalpias Avenue in San Rafael. There has been confusion over times the Marin line will switch to the SF Teleservice.  Please inform San Francisco volunteers that they may be answering calls on the Marin line.

Orientation, Trevor J. Our committee needs help. Tonight there were five new IGRs. We have passed around the Buddy Sheet in order to help new IGRs make sense of the process.

Sunshine Club, Ann M. We have two new Co-chairs for Sunshine: David for San Francisco and Clayton coordinating in Marin. In the past month, six meetings were taken 8 meetings to the infirm.

Service Committee Liaison Reports

District 6 Liaison, Steve We have been thinking of starting to do outreach to missing meetings.The weekend of April 13 and 14 will be the Pre-Conference Assembly 2019 in Santa Rosa. GSRs should be getting group consciences around the new 75 proposals being sent to the Conference.

Marin PI/CPC, Andrew Our last Speaker Orientation had a lot of people in attendance and we were able to fill positions. We are looking to create liaisons with other committees.

Marin Teleservice, Carlo Reminded everyone about the Spaghetti Feed.

Marin H&I, Karen We have 11 new inductees. The 46^th Annual H&I Conference will take place May 3 –to 5 in Vallejo.

SF H&I, Robert Later in April is a NorCal H&I Pilot Program titled “Visitation and Sponsorship at San Quentin” on Saturday, April 27 at the East Bay Central Office. Right now, lots of H&I meetings are going dark in San Francisco. Our regular orientation is on the 3rd Saturday monthly at 11:00 am at Mission Fellowship. Also coming up, is an evening orientation on April 25, 6:00 pm, at Central Office.

New Business

Motion to Confirm Alan G. as Board Member. A vote was taken and 36 approved (motion passes).

Governance Committee, Taran R. Regarding Stakeholder Voting Rights: According to our Bylaws “Committee chairs must be approved by a majority vote of Intergroup Representatives and a majority vote of the Board.” Along those lines, we would like to resume the process of having proper elections for Committee Chairs and for you all to consider giving them voting rights. Currently, only Intergroup Reps vote. Q: What is currently happening? A: Committees vote on their own chairs and unless the Chairperson remains an IGR, they give up their votes

Old Business

Outreach and Connectivity Report Back, Maury P. Since our last meeting, 18 people registered as Trusted Servants, some from the list that was passed around. We will talk more about outreach possibilities when we have more time.

Reports from people who did outreach:

Andrew: Went to groups who he knew and gave them love.

Peggy: Explained to chairs of meetings that she knew didn’t have representation and explained why they should register. We are accepting the fact that people don’t know what Intergroup does.

Intergroup Committee Fair, Part I

Broke up the meeting to hear from each of the following committees: Sunshine Club, PI/CPC, Board of Directors, Fellowship and HelpChat. Each committee chair explained what their committee does and answered questions from each small group. Feedback:The overall consensus was positive.

Jillian: Need to have a representative from both Marin and San Francisco committees when there are two and both can go around together. Five groups and five minutes were good numbers. It was helpful to communicate if needs were for volunteers or committee members (or both). Add Orientation date and time to cheat sheet. Next time, we will hear from a few more Intergroup Committees.

What’s On Your Mind?

Marin Alano Club will have a service workshop 2:00 pm to 5:00 pm on Saturday, April 20.

Targeted Message

• Communicate what Intergroup is and does
• Each of us is part of the Outreach Committee
• Founder’s Day is coming: Saturday, June 8, 2019
• SF Teleservice Outreach Event, April 20, 2019 at 11:00 am, 777 Brotherhood Way, San Francisco
• Open Board and Treasurer Positions; submit Statements of Interest

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, May 1, 2019, 7:00 pm, at St. Andrew’s Presbyterian Church, 101 Donahue Street in Sausalito. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Treasurer’s Report

Month Ended February 2019

For February 2019, Total Revenue was $23,661, this was over budget by $7,159 due to higher than expected group contributions combined with ticket sales for the play.

Total Operating Expense for February was $27,460, over budget by $4,719 mainly due to timing of expenses from the play.

The result is a Net Operating Deficit of $3,482 for the month. Combined with last month’s surplus, this leaves the fellowship with a $9,935 surplus year to date.

Group Contributions for February were $15,335, over budget by $5,085. Individual Contributions were $2,570, under budget by $1,032.

Total Unrestricted Cash for February 2019 was $84,449, an decrease of $4,524 from January 2019. Unrestricted Cash is over 3 months of operating expenses.

The rating for February 2019 is “Excellent”.

OVERALL RATING: Excellent

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”. Generally speaking, here are the definitions of those terms:

EXCELLENT: We exceeded our budget. Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances. Operating expenses are roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month. The Intergroup
rating has been “excellent” since December 2016.

GOOD: We are meeting our budget. Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget. Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.