This is an unofficial summary of the January 2020 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.
Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.
The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.
The meeting was held on Wednesday, January 8, 2020, at the First Unitarian Universalist Church, 1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The December 2019 minutes and the January 2020 agenda were approved.
Board Chair, Alan G. January through March is Outreach Season, so starting tonight we will hold workshops to develop a clear message for IGRs to bring to groups and work on being comfortable bringing it to them. You will find links to readings and meeting resources at aasfmarin.org. All the committees keep us going, so “yay” budget, “yay” operations! Thank you everyone.
Treasurer, Renee T. For November 2019, we were $19K under budget for Group Contributions, $5K under for Individual Contributions and $1K under for Central Office Bookstore sales. Operating expenses were under by $14K and the total budget deficit was $6K. Overall, our rating is “Good.” Question: Mark noted a typo; $53 should be $53K in Unrestricted Cash. This was fixed. Question: The reduction in Operating Expenses was due to what? Answer: A decrease in the health insurance expense (due to staff member going on Medicare) and Committee expenses coming in under budget.
Executive Director, Maury P. We will need to increase revenue this year, but not too much (likely $1K per month). We have five open shifts at Central Office. There is a one-year sobriety requirement. We are also looking for substitutes or once-a-week volunteers, so please spread the word. Please take a moment to remember Matt T. Also, Barbara M. has 62 years! This is possibly the longest sobriety in San Francisco and Marin. We are sending her a fancy chip and a card for her milestone (nice!).
Intergroup Committee Reports
Fellowship, Elena R. We are ready to go for Safety Workshop on February 29, 10:00 am to 1:00 pm at 777 Brotherhood Way in San Francisco. We NEED volunteers! Please reach out to Elena at firstname.lastname@example.org.
San Francisco PI/CPC, Molly J. We are working at building fresh relationships with local education through San Francisco USD, San Francisco State and City College. Our focus is Diversity and Inclusion: How to increase this. Come join us! We meet on the 2nd Monday each month. We begin with a 6:00 pm speaker workshop, followed by a business meeting at 7:00 pm. email@example.com
The Point, John B. (Michael – alternate is covering) We provide local stories about recovery in San Francisco and Marin, so send us your interesting stuff to firstname.lastname@example.org. Creative? We have service ops for you: drawing, writing, etc.
Archives, Kim S. Preserve our local legacy in San Francisco and Marin by sharing individual group histories with us. Our next history talk will be on Sunday, March 15, and the topic is the first transgender alcoholic. We need volunteers! Our committee meets on the 3rd Sunday each month at 2:00 pm at Central Office. email@example.com
Sunshine Club, Clayton B. The Sunshine Club brings meetings to people who can’t get to them on their own. One-year sobriety plus attendance at an orientation is required. Please give us your ideas about how to publicize this service to our members. firstname.lastname@example.org
Orientation, Trevor J. We have 7 new IGRs tonight. Welcome! Be a buddy for someone new to Intergroup.
The Buzz – Maury P. We currently have more than 2,000 subscribers and a 50% open rate which is good! Most traffic has to do with meetings, 2nd most popular was Holiday Meeting Closures followed by Events. email@example.com
Technology, Taran R. We’ve seen that our communication tool HelpChat is used by lots of newcomers. Contact us at firstname.lastname@example.org
Service Committee Liaison Reports
Teleservice Marin, Carlo We have a 12th Step Workshop in January at the Marin Alano Club. Our commitments are turning over. marinteleservice.com
San Francisco General Service, Alison The District Inventory was conducted in December. The biggest suggestion from it was offering food at the meeting. We are looking for more GSRs, please. The Agenda Topics season is coming up, so help out all our new GSRs. The 5th Edition of the Big Book still being discussed locally as well as the General Service Board strategic plan roll-out.
San Francisco Bridging the Gap, Phil S. We are trying to breathe life into a 12th Step Committee that is in need of refreshing. It’s a work in progress. “Bridging the Gap picks up on where H&I leaves off.” We are looking for a phone list coordinator. email@example.com
Marin PI/CPC, Evan We have a Speaker orientation in January at the Marin Alano Club in San Rafael. Positions are turning over, so please come to the business meeting after the orientation. We have decided to extend positions to 2 years. We plan to present at Marin High School and UC Hastings College of Law, if you want to join us.
San Francisco Hospital & Institution, Elena R. There was no business meeting last month, so there is nothing to report. We do have a liaison.
Board Governance Committee: Amendments to IFAA Bylaws
Proposed Bylaws will be sent via email to all IGRs, so read them and give your feedback. The IGR feedback will be during the “Comment Period” of 2 months. You may email to firstname.lastname@example.org or go in person to the Governance Committee meeting. Governance will review and edit, then finalize the IGR proposed draft making it ready for discussion and vote. A lawyer is being hired to review and finalize. Question: what is not helpful feedback? Answer: minor rewordings, fine-tooth comb stuff. Helpful input should be about the content and interacting with the literature. So ask us questions.
“Seasons of Focus” – outreach is a primary focus for the entire year. How do we best fulfill our obligation to bring the message to groups? The idea is to increase representation and participation, so if we can bring the message, it will be easier to get people on board. Here are some questions: What are our responsibilities? What is your response when someone asks, “What is Intergroup?” What can we do to support IGRs? Make a couple announcements at your meeting but don’t make too many of them. Keep it short and sweet and palatable. The GSR is the architect, the IGR is the carpenter. Focus on outreach to other meetings. (Find meetings without IGRs? Be the IGR, hit bigger meetings, make more of an impact)
What’s On Your Mind?
The Wits End meeting is celebrating their 34th anniversary in January. Congrats!
- 12th Step Workshop at Marin Alano Club on Saturday, January 19 from 1:00 pm – 3:00 pm
- Sunshine Club Orientation on Sunday, January 26 in Novato after the 10:00 am Rise N Shine meeting
- Communicate what Intergroup is and does; each of us is part of the Outreach Committee
- Five open shifts at Central Office, one-year sobriety requirement
Adjourn with the Responsibility Statement
Next Intergroup Meeting: Wednesday, February 5, 2020, 7:00 pm, at St Andrew Presbyterian Church, 101 Donahue Street in Sausalito. Orientation is at 6:00 pm, dinner is served at 6:30 pm.
Month Ended November 2019
For November 2019, Total Gross Income (revenue minus COGS) was $13,763, this was under budget by $10,556 due to lower than expected Group contributions. Gross Income is $21,793 under budget year to date.
Total Operating Expense for November was $22,886, under budget by $2,516, due to lower than expected committee costs.
The result is a Net Operating Deficit of $8,642 for the month. This leaves the fellowship with a $20,636 deficit year to date (budgeted deficit is $14,768).
Group Contributions for November were $7,402, under budget by $12,492. Group contributions are $19,235 under budget year to date. Individual Contributions for November were $5,670, over budget by $2,705. Individual contributions are $5,461 under budget year to date.
Total Unrestricted Cash for November 2019 was $52,933, a decrease of $19,345 from October 2019. Unrestricted Cash is about 2.2x monthly operating expenses.
The rating for November 2019 is downgraded to “Good”.
OVERALL RATING: GOOD
INTERGROUP FINANCE RATING SYSTEM
Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”. Generally speaking, here are the definitions of those terms:
EXCELLENT: We exceeded our budget. Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances. Operating expenses are roughly $24K/month, so we’d have over $48K in unrestricted cash balances for the month. The Intergroup rating has been “excellent” since December 2016.
GOOD: We are meeting our budget. Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.
FAIR: We are not meeting our budget. Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.
POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in November 2016.