Here are some options for listing a meeting on the Remote Meeting Schedule:
- Keep the meeting open by either not requiring a password or including it in the link
- Include the password in the meeting listing, but not directly in the link
- Provide an email address so members can contact the group for the password
There may be additional ways to set up an accessible remote meeting. We do not list meetings that don’t provide sufficient information for a visitor to access or contact the meeting, as they are not accessible to anyone not “in the know” and are not useful on aasfmarin.org or to newcomers.
The following examples One and Two are for Zoom, but the principles should apply to any videoconferencing platform.
Example Option One: One-click enabled, PW embedded
This will require the host to set the meeting up again and adjust the settings to enable the one-click option. This is the most accessible way to post meeting info and may increase the likelihood of your meeting being disrupted.
In your “Personal User Settings,” enable “Embed password in meeting link for one-click join” by using the toggle on/off. Detailed instructions can be found here.
1. Click Meeting Name
2. Click the Link to Meeting
The password will be included in the posted link. Meeting attendees need only click the Meeting Name and then the Link to Meeting for immediate access to the meeting (or the Waiting Room… keep reading).
If you choose Option One, you do have some deterrents for distruptors; you can keep the “Waiting Room” enabled, which again, is now the default. However, should you choose to forego that option, you can disable that feature. More detailed Instructions here.
Adding two to four co-hosts, depending on the size of your meeting, is our current suggestion for managing the Waiting Room and for removing participants if necessary. Detailed instructions here.
Example Option Two: Password provided, not embedded
This will require meeting attendees to enter the password manually. This is still a luxury problem and less work than having to get your physical person to a physical meeting. Bonus: it reduces the likelihood of getting bombed by trolls.
The password will be posted as a separate number in the meeting page a mere one click away.
Waiting Room options and co-host suggestions apply here, there and everywhere.
You will need to resend the information via a Zoom Meeting Invite to firstname.lastname@example.org. This will give us the complete information necessary to update your meeting page with the password. Please put the meeting name, day, and time in the subject.
1. Click the Meeting Name
2. Copy down password and enter into the Zoom popup after clicking the meeting link
Example Option Three: Email for Password
If your meeting does not want to provide the password in the schedule, you will need to provide us with a group email address so members can write you for access info. If you do not have a group email address, here is information on getting one. You can circulate your meeting password among your known members while those who are not regulars can email the greeter, if you will, for the password.
In this option, attendees will need to…
1. Click on the Meeting Name
2. Email the group
If members of your group need help in figuring out how to remove meeting disruptors, please contact the volunteers at email@example.com for support. Many of the groups that have assigned co-hosts are up and running and they are happy to help.
That said, keep in mind that we have several other ways newcomers can reach us: 24/7 Teleservice, firstname.lastname@example.org and HelpChat (our online chat tool), all staffed by volunteer members of AA.
NOTE: We have learned that sharing meeting passwords on social media is one of the primary ways meeting disruptors are getting meeting information, so you might want to refrain from that practice at this time.