This is an unofficial summary of the September 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.
Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.
The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.
The meeting was held on Wednesday, September 4, 2019, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The August 2019 minutes and the September 2019 agenda were approved.
Board Chair, Alan G. Our recent Board Retreat included 5 new members. It was facilitated by Lou and we set Committees as well as set Goals. Regarding Outreach – IGRs are the outreach. We discussed an upcoming Safety Workshop in San Francisco and Unity Day 2019, which includes outreach to our Service Groups. Outlined in an email sent prior to this meeting, we offered a reminder of procedures for bringing matters to the board.
Vice Chair, Taran R. At our Intergroup Committee Chair bi-monthly meeting, we talked about rotation and voting, about Branding, and had a discussion about rearranging the IGR meeting agenda. Send opinions to email@example.com.
Treasurer, Renee T. See Treasurer’s Report. Our current rating is “Excellent.” As of this month, Individual Contributions are behind projection. We received a bequest in August. Good news is expenses are under budget. Question: Are we registered as a Non-Profit 501(c)3? Answer: Yes, we are.
Executive Director, Maury P. Welcomed back new members from last month. The International Conference 2020 in Detroit is open for registration. Online registration begins September 9, 2019, a aa.org. There is a call for stories for the pamphlet “A.A. for the Older Alcoholic” and can be submitted to AA World Service. Go to aasfmarin.org Home page or check out the Secretary’s Monthly on the website for details. The popular Meeting Guide app is now being managed by aa.org and includes Daily Reflections quotes. See the insert for Mission Fellowship H&I BBQ and other events coming up this month at aasfmarin.org!
Intergroup Committee Reports
PI/CPC, Justin H. we spoke to ACT MFA students. We will be speaking at the Re-entry Fair on this month. PI continues to be engaged in Sunday Streets. Contact PI/CPC for more information.
Fellowship, Elena R. Thank you to those who volunteered for the Safety Workshop. Although it has been postponed, we still need volunteers. If you are interested, contact us at firstname.lastname@example.org.
The Buzz, Anne Marie C. Here are some Fun Facts about The Buzz: Question: How many “opens” in the first 5 minutes after the email has been sent? Answer: 110. Question: What is the number of new subscribers? Answer: 14. Question: What is the most clicked link in The Buzz? Answer: The “Recent Schedule Changes” page. We want everyone to know we are looking for new Editor.
The Point, John B. We have a call for articles for the coming month: 10th Step for October. Our regular Committee meetings are at 12:30 pm the 2nd Saturday of each month at Central Office. If you have anything to contribute for The Point, submit your piece, which should be approximately 500 words, to email@example.com. By the way: The Point can now be downloaded and printed.
Archives, Kim S. We conducted history talks at the Western Roundup Living Sober conference. We are hoping to have a new history talk in a few months regarding LGBTQ A.A. We will have a display at San Francisco Unity Day, coming up on Saturday, October 12, 2019.
Sunshine Club, Clayton B. We are trying to expand the Sunshine Club into Marin County. We signed up 10 new volunteers at last orientation held at the Marin Alano Club. Thank you for the support! We are looking to have more orientations in Marin in the coming months.
Orientation, Trevor J. Tonight we have 9 new IGRs. As a reminder to all IGRs, please remember to get someone from your meeting/group to sign up as the alternate. Question: Of the 9 new members tonight, how many were from Marin? Answer: 4 new IGRs.
Technology, Taran R. There is lots of interesting stuff going on with the Intergroup. The Chair position is open for rotation. We still would like a graphic-design volunteer. Contact us for details at firstname.lastname@example.org.
SF Teleservice, Lara A. SF Teleservice is proud to announce that we have filled all our committee positions! We still need regular volunteers though, so please remind folks at your meetings that our orientation is the 3rd Monday of the month at 6pm at Central Office.
Service Committee Liaison Reports
General Service, Steve There may be issues with contributions to CNCA. They are currently looking for a new Treasurer. But please, do not stop sending us your regular contributions. Send to the PO Box number listed. There will be a Safety Workshop at Marin Unity Day. The Area Assembly will be in San Francisco in November.
Marin Teleservice, Carlo You may sign up for service online at marinteleservice.com. Business cards for how to transfer the lines have been approved.
Marin PI/CPC, Evan Our committee addressed outreach to the African American community. Discussion will continue at the Marin Alano Club in San Rafael.
GGYPAA, Justin H. The “All California Conference” will be held in Sacramento this coming spring on Sunday, September 15, 2020. Our next gathering, “HIke and Meditation in Tennessee Valley” is coming up. All are welcome.
Marin H&I, Karen Our next meeting will be on Tuesday, September 10. The rolls have been purged and we need more active volunteers. We also need more speakers for Helen Vine.
Election of Intergroup Committee Chairs, James – Governance Committee
Section 3.6 Intergroup Committees
The Intergroup may act by and through such committees as may be specified in resolutions adopted by a majority vote of the Intergroup Representatives. Each such committee shall have such duties and responsibilities as are granted to it from time to time by Intergroup. Each committee is composed of Representatives and any other individual A.A. member who is willing to contribute time to Intergroup activities in the furtherance of the principles, purposes, and objectives of Alcoholics Anonymous. Committee chairs must be approved by a majority vote of Intergroup Representatives and a majority vote of the Board.
Term length – Should Committee Members have a term length and be approved by IGRs?
Voting Rights – Should Committee Members have votes?
Question: What is the point of the discussion (to change the bylaws or to follow the bylaws)?
Answer: Much discussion followed. Committee Chairs do not necessarily represent Groups (because their commitment to their group rotates). Question: Should they get a vote? (if yes, we need to change the bylaws). Question: Should they first be elected (or ratified by the Intergroup)? In order to keep relevant skills in the committee, having the chair be an IGR may be problematic. James clarified the question: Should Committee Chairs be elected by the Group and have term limits? Would they have voting rights? Renee suggested the board make a recommendation to the Intergroup body. Current Bylaws state that Intergroup elects Committee Chairs and that only Intergroup Reps have a vote.
What’s On Your Mind?
Justin H. – PI/CPC meets the 2nd Monday of each month at 7:00 pm at Central Office. Reminder: GGYPAA is a “.com” not a “.org” when emailing.
Jim – Registration for the International Conference opens at 10:00 am EST on September 9, 2019. So be ready at 7:00 am on that Monday.
- Inform your group members about our Faithful Fiver program and Honorary Contributions
- Communicate what Intergroup is and does – each of us is part of the Outreach Committee
Adjourn with the Responsibility Statement
Next Intergroup Meeting: Wednesday, September 4, 2019, 7:00 pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.
Intergroup, September 2019
Month Ended July 2019
For July 2019, Total Revenue was $27,568, this was under budget by $1,806 due to lower than expected contributions (Group & Individual) and book sales. Total Revenue is $11,818 under budget year to date. Total Operating Expense for July was $22,520, under budget by $1,371, due to lower than expected committee costs and credit card processing fees.
The result is a Net Operating Surplus of $5,048 for the month. This leaves the fellowship with a $8,607 deficit year to date.
Group Contributions for July were $22,710, under budget by $437. Group contributions are $954 under budget year to date. Individual Contributions for July were $3,085, under budget by $809. Individual contributions are $12,810 under budget year to date.
Total Unrestricted Cash for July 2019 was $68,472, an increase of $3,043 from June 2019. Unrestricted Cash is about 2.8x monthly operating expenses.
The rating for July 2019 is “Excellent”.
OVERALL RATING: Excellent
INTERGROUP FINANCE RATING SYSTEM
Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”. Generally speaking, here are the definitions of those terms:
EXCELLENT: We exceeded our budget. Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances. Operating expenses are roughly $24K/month, so we’d have over $48K in unrestricted cash balances for the month. The Intergroup rating has been “excellent” since December 2016.
GOOD: We are meeting our budget. Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.
FAIR: We are not meeting our budget. Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.
POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.