Intergroup News | May 2020

This is an unofficial summary of the May 2020 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, May 6, 2020, online via Zoom. The meeting was started with a call to order and the Serenity Prayer. The April 2020 minutes and the May 2020 agenda were approved.

Intergroup-2020-May-Roll-Call

Standing Reports

Board Chair, Alan G. Remember to subscribe to The Buzz. We are still getting remote meeting updates and providing information for Digital Contributions. Also, Intergroup can provide an email address specifically for your group. The link is located on the home page of aasfmarin.org. the next Intergroup Orientation will be on Tuesday, June 2 at 6:30 pm via Zoom. Check the website Events Calendar for details.

Treasurer, Renee T. Group Contributions for March were not unexpectedly under budget and Individual Contributions were up. The rating for March is still “Excellent.” This report reflects the first month of Shelter in Place orders. Please remind all groups to continue to collect the 7th Tradition. Also consider sending a contribution to GSO in New York. They have been hit hard by the crisis and are tapping into their prudent reserve.

Executive Director, Maury P. Central Office is still closed to foot traffic. Books are available through shipping and “no-contact pickup.” I met with staff from several other Northern California A.A. offices plus two Delegates (CNCA and CNIA) last week to discuss the recent transition, current operations, some of the General Service Conference topics (see pie chart for suggested contributions which could affect Intergroups) and A.A. World Service changes in literature pricing. I will be checking in with Central Office volunteers in the next week.

Intergroup Committee Reports

The Point, John B. Check out the latest issue of The Point at aasfmarin.org. It now includes audio for some of the stories. We meet the 2nd Saturday of each month; check the Events Calendar for details and Zoom link.

Public Relations, Guru P. This is the2nd Intergroup meeting for Guru. Just a reminder that Public Relations is our revised title for the former PI/CPC Committee. The new email address is sfpr@aasfmarin.org. We are working with Media.

SF Teleservice, Luke H. Interest in participating with SF Teleservice continues to grow. There are zero empty shifts. We still need substitutes and people for 12th Step calls. Contact us by emailing to  sfteleservice@aasfmarin.org.Question: Has there been an increase in 12th Step calls? Answer: We’ve gotten more calls but the majority of them are Zoom/tech related. Email if you want to be a part of committee.

Fellowship, Elena R. Founders Day is in June. There may be an online celebration, so stay tuned. There is more information to come. Contact: fellowship@aasfmarin.org.

Archives, Mike We had a great event titled “A.A. in the Times of War and Crisis.” We are still looking for archival materials from this unprecedented time (i.e., photos of closure signage on doors of meeting spaces, change of location flyers, etc.). The next history talk has been postponed due to sheltering in place. We would like to find out more about the people who wrote the stories in the Big Book. Contact: archives@aasfmarin.org.

Technology, Taran R. As announced previously, we are still looking for a Committee Chair. If interested, contact us at tech@aasfmarin.org. Sixteen groups have signed up for group-level emails. We participated with a HelpChat Implementation Workshop with 50 other Intergroups. HelpChat is seeking new volunteers, so reach out to helpchat@aasfmarin.org.

Service Community Liaison Reports

General Service, Steve R. The CNCA Pre-Conference is May 16. The General Service Conference is scheduled for June and the Post-Conference Assembly information is soon to follow. The international Convention has been cancelled for the first time since 1955 due to the coronavirus crisis. General Service and Intergroup reps are working together during this time.

Marin Teleservice, Amanda Our business meeting was last week. The phone lines are being run 24/7 and all shifts are currently covered.

Marin H&I, Karen Mill Street New Beginnings and the hospital allowed Zoom meetings. Marin H&I donations are almost non-existent right now. We are asking meetings to earmark some digital collections to H&I. We are sending literature directly to institutions. Question: Is there a way to digitally contribute to H&I? Answer: Yes, by going to the Northern California H&I website at handinorcal.org/contribute.

Marin PI/CPC, Evan We are exploring contacts with local media. We request PI/CPC be mentioned in meetings as there is a great need right now. Contact us at aamarinpipcp@gmail.com for service opportunities. We also need help reaching out to local shelters and nursing homes.

New Business

Board Governance Committee: Board Elections 2020, James O.

New board positions open next month. The commitment is about 8 to 10 hours a month. The 3-year term will start July 2020. We are currently soliciting Letters of Intent from all interested parties. The statement is due no later than May 13 and informal interviews will happen the following week. A letter template was sent out last week via Maury’s email. Email governance@aasfmarin.org for the template with any questions. Requirements: 2-years of continuous sobriety from the date of the election.

Shelter in Place Survey preliminary results reviewed, Maury P

So far, we have about 70 respondents, so the survey is still open. Some preliminary results:

  • Most meetings have not discussed what will happen after the Shelter-In-Place order is lifted
  • Zoom is by far the preferred medium for remote meetings
  • There has been a significant decrease in the number of disruptions
  • Meetings seem to be able cover their expenses
  • Most groups use Venmo for their 7th Tradition
  • Intergroup has been rated very high for its handling of the Shelter-In-Place order
  • Groups need to start having the conversation about safely going back to in-person meetings

What’s On Your Mind?

Michael P.: How can we better help newcomers during stay-at-home? Should Intergroup promote a beginners meeting? How has the newcomer experience changed with the Shelter-In-Place order?

Jillian: We hold the meeting before and after the scheduled time. We also turn the chat back on after the meeting is over. And we have a phone list and email it out.

Evan: Maybe promote a collection of newcomer meetings on the website? Use breakout rooms.

Karen: Suggests adopting a newcomer liaison position.

Marshall M.: Using breakout rooms. Larger meetings have used breakout rooms to good effect.

They have a commitment for breakout room manager.

Michael P.: How can we better outreach to Trusted Servants and help them?

Maury P. A member wrote asking for suggestions to keep attendance up at chip meetings during SIP.  Any ideas?

Targeted Message

  • Fill out the survey.
  • As much as possible, contribute to your group so all service entities are supported.
  • Communicate what Intergroup is and does – each of us is part of the Outreach Committee!
    • Intergroup/Central Office is a local AA service provider bringing you aasfmarin.org, the meeting schedule, 12th step support – including 24/7 phone coverage, Sunshine Club meetings and HelpChat, AA literature, group insurance and more.

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, June 3, 2020, 7:00 pm, location to be determined. Please email development@aasfmarin.org with any questions.

Treasurer’s Report

Month Ended March 2020

For March 2020, Gross Profit (revenue minus COGS) was $19,580, this was over budget by $1,992 due to lower than expected Cost of Goods Sold. Gross Profit is $3,044 over budget year to date.

Total Operating Expense for March was $22,726, over budget by $835.

The result is a Net Operating Deficit of $3,110 for the month, this is $1,186 over budget. This leaves the fellowship with a $13,139 surplus year to date ($2,491 over budget).

Group Contributions for March $8,853, under budget by $4,035. Group contributions are $8,283 under budget year to date. Individual Contributions for March were $9,911, over budget by $7,018. Individual contributions are $12,358 over budget year to date.

Total Unrestricted Cash for March 2020 was $101,033, a decrease of $8,202 from February 2020.  Unrestricted Cash is about 4.2 x monthly operating expenses.

The rating for March 2020 is “Excellent”.

OVERALL RATING: EXCELLENT

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”.  Generally speaking, here are the definitions of those terms:

EXCELLENT:  We exceeded our budget.  Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances.  Operating expenses are roughly $24K/month, so we’d have over $48K in unrestricted cash balances for the month.  The Intergroup rating has been “excellent” since December 2019.

GOOD: We are meeting our budget.  Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances. The last time we were “good” was in November 2019.

FAIR: We are not meeting our budget.  Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in December 2016.

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