This is an unofficial summary of the March 2020 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.
Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.
The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.
The meeting was held on Wednesday, March 4, 2020, at the Unitarian Universalist Center, 1187 Franklin Street. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The February 2020 minutes and the March 2020 agenda were approved.
Board Chair, Alan G. We are approaching outreach season and will begin testing text messaging for 12th Step workers. Talk to Patrick if you want to be part of the test project. Concerns or items can be sent to email@example.com or firstname.lastname@example.org.
Treasurer, Renee T. Our rating for January is Excellent. The Prudent Reserve is 4.25 multiplied by the monthly expenses.
Executive Director, Maury P. This is my 18th anniversary in my position working for Intergroup. We still have open phone shifts for volunteers at Central Office. Spread the word. We are starting to collect information for the annual report. We held the meeting with all Northern California Central Office/Intergroup Managers this month. I want to share a letter from the Toronto Intergroup Chair thanking us for sharing information with them.
Intergroup Committee Reports
Archives, Mike Our committee meets on the 3rd Sunday of each month, 12:00 pm to 2:00 pm at Central Office. Contact: email@example.com
The Point, John B. We are looking for articles about your home group. Your write-up should be approximately 600-700 words. Podcasting? Who knows how to assist with this? Question: How does one get The Point newsletter? Answer: go to aasfmarin.org under “News & Events” or via the link in The Buzz. We meet on the 2nd Saturday of each month at 12:30 pm at Central Office. Contact: firstname.lastname@example.org
Fellowship, Elena R. The Safety Workshop held on March 29 was a success. Thank you to all the volunteers to helped out that day. Here are some Safety Survey results: “Sexual Predation/Harassment” and “Meeting Disruptions” are the highest concerns for members. We conducted roundtable discussions and presentations, which were most effective. Fun Fact: our membership primarily learns about events and workshops through “word of mouth”! So, keep on sharing. Central Office and the website aasfmarin.org have the yellow Safety Cards for groups. We will be putting on more workshops during the year, so stay tuned. The next one is on Saturday, May 9, titled “Anonymity in the Digital Age” and will be at Christ Church, 777 Brotherhood Way in San Francisco. By the way: we always need volunteers. Contact: email@example.com
SF PI/CPC, Peter M. Here are our current service needs: Sunday Streets Coordinators, Outreach Coordinator, Media Coordinator, Diversity Coordinator (new position) and more. Thinking about changing name; NA uses Public Relations Committee. We are also thinking about creating a pamphlet for the housing challenged. Contact: firstname.lastname@example.org
Service Community Liaison Reports
Marin Teleservice, Amanda On Sunday, April 19, we will be having our Spaghetti Feed starting at 5:00 pm at Good Shepherd Lutheran Church in Novato. Join us!
Marin PI/CPC, Evan The Events Chair position was filled. Check out the videos on aa.org for PI/CPC information. Our committee presented to the Marin Suicide Prevention Committee. We are hoping to deepen that relationship. We are also looking to build relationships with the religious community in Marin.
SF Bridging the Gap, Phil S. Our monthly BTG orientation is on the 1st Tuesday at 6:00 pm at Central Office. We have new committee members! We are continuing to build relationships with Re-entry Counselors. Also, we are working to normalize “language and lingo” (i.e., CJ = County Jail). Contact: email@example.com
Marin General Service, Alex We are very excited about the Safety Workshop and what will be learned.
SF General Service The Agenda Topics Workshop happens in March.
Governance: Bylaws Amendment
Governance Committee, Liz M. The Bylaws review process began over a year ago. Revisions were presented at Intergroup and change requests have been received and integrated into the New Revisions (presented to the group). There will be an Attorney Review after revisions have been ratified by this group. Next, a motion from Kathleen was offered to adopt the Amended Bylaws as Presented and seconded by Karen. A vote was taken and the motion passed, 29 in favor, 0 opposed, with 2 abstentions.
Outreach Survey Results & Next Survey
A new survey was handed out with results from the previous Outreach Survey in the Information Packet.
Finance: One-time Bequests
Finance Committee, Renee T. The Intercounty Fellowship of Alcoholics Anonymous (IFAA) has been named a recipient of a two bequests. The Board has approved acceptance of both. The exact amount of each is unknown but well over the limit. Accepting bequests would not affect our budget. Proposed Use of Funds is for things we would not otherwise do, such as obtaining a PDF Generator for online meeting schedules, software upgrades and implementations, setting aside a reserve for a potential Central Office relocation since the current Central Office lease is up in 18 months, unknown incurred costs, and consulting hours for accounting help.
Question: Is this creating a precedent? Answer: Our policy is not changing; we are making an exception and any further scenarios will be decided on a case by case basis.
Question: Where do these limits come from? Answer: The General Service Conference establishes limits for GSO and our policy is to adopt those limits.
Question: What is the history of bequests to IFAA? Answer: Occurs regularly, but no schedule and not often.
What’s On Your Mind?
- COVID19 – Some meetings and H&I may be cancelled due to COVID19, so keep in contact with Central Office to communicate those changes through the website org.
- Karen – Meeting having trouble paying rent due to Recovery Centers sending newcomers to meetings. Group asked if they can ask Recovery Centers to kick in for rent. Discussion ensued and consensus was maybe find a community room.
- Central Office needs volunteers; one-year sobriety requirement
- Communicate what Intergroup is and does. Each of us is part of the Outreach Committee!
- Intergroup/Central Office is a local A.A. service provider bringing you org, the meeting schedule, 12th step support, including 24/7 phone coverage, Sunshine Club meetings and HelpChat, AA literature, group insurance and more
Adjourn with the Responsibility Statement
Next Intergroup Meeting: Wednesday, April 1, 2020, 7:00 pm, at the Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.
Month Ended January 2020
For January 2020, Gross Profit (Revenue minus COGS) was $38,986. Total Operating Expense was $22,202.
The result is a Net Operating Surplus of $16,925 for the month.
Group Contributions for January were $31,305. Individual contributions were $5,837.
Total Unrestricted Cash for January 2020 was $102,297, an increase of $17,190 from December 2019.
Unrestricted Cash is over 4 months of operating expenses.
The rating for January 2020 is upgraded to “Excellent”.
OVERALL RATING: EXCELLENT
INTERGROUP FINANCE RATING SYSTEM
Every month we rate our monthly finances as “Excellent”, “Good”, “Fair” or “Poor”. Generally speaking, here
are the definitions of those terms:
EXCELLENT: We exceeded our budget. Our income was greater than our expenses for the month and we have
more than two months’ worth of operating expenses in unrestricted cash balances. Operating expenses are
roughly $24K/month, so we’d have over $48K in unrestricted cash balances for the month. The Intergroup
rating has been “excellent” since December 2019.
GOOD: We are meeting our budget. Our income for the month, or for the YTD, was slightly greater than our
expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.
The last time we were “good” was in November 2019.
FAIR: We are not meeting our budget. Our expenses were greater than our income for the month and for the
YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.
POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating
expenses. The last time we were “poor” was in December 2016.