This is an unofficial summary of the March 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website www.aasf.org.
Our intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.
The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.
The meeting was held on Wednesday, March 6, 2019, at the First Unitarian Universalist Church,
1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The February 2019 minutes and the March 2019 agenda were approved.
Board Chair, John R. Board Elections will be in June. We have 3 at-large positions, and the Treasurer position will also be open as of July 1. Submit your Statement of Interest to firstname.lastname@example.org if interested. Consider being a Faithful Fiver; it’s a great way to support Intergroup/Central Office. We want to thank Maury for 17 years as Central Office E.D. (who just celebrated 30 years of sobriety).
Treasurer, Alix F. The year 2018 was strong and our rating remained at “Excellent.” We upped our Prudent Reserve to 6 months (see report).
Executive Director, Maury P. We need volunteers for Central Office because there are 4 open shifts plus we need substitute volunteers. If interested, please call to schedule a training shift. What are thoughts on eliminating hard copies of the agenda? If anyone feels strongly about it, please email email@example.com. Sign up for outreach and connectivity. We have circulated lists of groups for IGRs to visit. We will send support materials to you before going to meetings. Box 459 published an article about Special Purpose Groups. We have Blue Cards that describe our Primary Purpose for meetings. The Statement of Interest in taking a Board Position are in the link that was emailed to you and is also on aasfmarin.org. Question: Would you still bring small number of Agendas? Answer: Yes. Question: Can more than one secretary register? Answer: Yes.
Intergroup Committee Reports
The Point, John B. Michael P. posted a PDF version of The Point for easy printing. We are putting a call out for someone to print some issues for the Dry Dock. We are looking for submissions about spiritual practices or meditation. We meet the 2nd Saturday at 12:30 pm at Central Office.
The Buzz, Ann-Marie C. A link to The Point will be in The Buzz. We will be including Intergroup News and the Treasurer Report as well.
SF PI/CPC, Justin H. We have plenty of open positions on our committee. Our purpose is to inform the general public and interface with the professional community. We made a presentation to the Military Veterans and Re-entry Fairs. We are not H&I, just offer information, not bring a meeting. We meet on the 2nd Monday at Central Office at 7:00 pm with an orientation at 6:00 pm.
Technology, Taran R. The Tech committee is looking for volunteers for a Co-Web Servant position (WordPress admin), Graphic Designer and /or Web Dev for upcoming projects. Please email us at firstname.lastname@example.org. Good news, “aasfmarin.org” has gone live! Email changes will start happening soon. The Digital Contributions “how-to” is being updated.
Sunshine Club, Ann M. We took 7 meetings for folks in need during February and oriented 9 new people. We will be presenting at NCCAA in Foster City this month. Seeking 4 coordinators (2 in San Francisco and 2 in Marin. Email us at email@example.com.
SF Teleservice, Lara L. There will be our Volunteer Appreciation Brunch with a speaker and orientation on April 20 at 777 Brotherhood Way. Email firstname.lastname@example.org. We meet the 3rd Monday of each month at Central Office for Orientation. We’ve also started our SF Teleservice roadshow that will bring an orientation to your meeting. We have a coordinator position open, so if interested, email us.
Fellowship, Elena R. Thank you to all the volunteers for the In Our Own Words play. It was a resounding success! The net revenue for Intergroup was $1100. Founders Day will be coming up on Saturday, June 8. We will need a committee of people interested in working on this event. Email email@example.com. The play I Am Responsible will be showcased at Founders Day. Question: Are you interest in having a show up in Marin? Answer: Yes.
Orientation, Trevor, J. We have 8 new IGRs this month.
Archives, Kim S. Our next event will be Women in AA History Part II being presented on May 4. We meet on the 3rd Sunday of the month, 2:00 pm to 4:00 pm.
Spring Fling, Ken Western Roundup Living Sober is having a fundraiser on March 30 at 8:00 pm. It will be a Sober Drag Show. Requested donation is $15 pre-show, $20 at the door.
SF General Service, Steve Coming up is the Agenda Topics Workshop on Saturday, March 16, 12:30 pm to 3:00 pm, at the Urban Life Center, 1101 O’Farrell Street.
Marin Teleservice Liaison, Carlo We will be having our annual Spaghetti Feed probably in Mill Valley, so stay tuned. Our next business meeting will be in San Rafael.
GGYPAA, Justin H. Our ACYPAA Roundup will be April 4-7 at the LAX Hilton Hotel.
Marin PI/CPC, Andrew We are filling new positions including a new School Representative. We are doing outreach to groups. Our next speaker orientation and meeting will be on Thursday, March 28 (see flyer).
Strategies for Connectivity
Conducted a Roundtable Discussion for 10 minutes, then heard Report Backs with Action Steps, which took 10 minutes. Results:
Michael: Many signed up, so the sign up sheet was helpful; the pamphlet is very helpful; ask to join a business meeting, try individual recruitment.
Justin: Focus on one committee per week; perhaps form an outreach committee so outreach can be coordinated; focus on connected meetings first; have an annual outreach panel that connects every year.
Alex: Make a pitch to a business meeting; don’t repeat things that have already been announced; talk about the bullet points from The Buzz and The Point.
Dave: Go to individual meetings instead of clubs; talk about group liability insurance ($50 fee); explain the difference between IGR and GSR commitments.
Charlie: Remind people that this is 12th step work; add humor; sign up for the email list and use that to discuss Intergroup; put flyers on literature tables.
Maury: Asked for volunteers to discuss outreach further prior to next meeting
GGYPAA Request, Justin H. GGYPAA has been bidding for the annual ACYPAA Roundup. Requirement for bidding is a letter of support. A Letter of Support was endorsed by consensus.
What’s on Your Mind?
Regina: The Waterfront meeting needs to move. This meeting is on Sunday at 8pm and has about 50 people regularly. We can afford up to $130 per week.
- Communicate what Intergroup is and does
- Each of us is part of the Outreach Committee
- Register your meetings
- Open Board Positions
- Treasurer Position – QB experience preferred for a 2-year commitment and will require several hours a month
- Help Chat Orientation March 23 at 1:30 pm
Adjourn with the Responsibility Statement
Next Intergroup Meeting: Wednesday, April 3, 2019, 7:00 pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.
Intergroup, March 2018
Month Ended January 2019
For January 2019, Total Revenue was $33,325. Total Operating Expense for January was $23,060. The result is a Net Operating Surplus of $13,190 for the month.
Group Contributions for January were $25,645. Individual Contributions were $3,094.
Total Unrestricted Cash for January 2019 was $88,973, an increase of $11,409 from December 2018. Unrestricted Cash is over 3 months of operating expenses.
The rating for January 2018 is “Excellent.”
OVERALL RATING: Excellent
INTERGROUP FINANCE RATING SYSTEM
Every month we rate our monthly finances as “Excellent,” “Good,” “Fair” or “Poor.” Generally speaking, here are the definitions of those terms:
EXCELLENT: We exceeded our budget. Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances. Operating expenses are roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month. The Intergroup rating has been “excellent” since December 2016.
GOOD: We are meeting our budget. Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 ‐ 2 months of operating expenses in unrestricted cash balances.
FAIR: We are not meeting our budget. Our expenses were greater than our income for the month and for the YTD ‐ and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.
POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.