Intergroup News | June 2019

This is an unofficial summary of the June 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website aasfmarin.org.

Our Intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, June 5, 2019, at the First Unitarian Universalist Center,

1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The May 2019 minutes and the June 2019 agenda were approved.

Standing Reports

Board Chair, John R. We have elections for the Board of Directors later tonight.

Treasurer, Alix F. Our current rating is Excellent; however, Individual Contributions are under budget. As a result, our rating may slip next month. The best way to offer support as an individual is by becoming a Faithful Fiver. Faithful Fivers are members who pledge a minimum of $5/month, up to $5,000 (per year). See Treasurer’s Narrative below.

Executive Director, Maury P. The July Intergroup meeting was moved from July 3 to July 10 due to the group conscience taken in May around the 4th of July holiday. There are open phone shifts to be filled at Central Office. We would like to extend a special thanks to all outgoing board members.

Intergroup Committee Reports

SF PI/CPC, Justin H. We are looking for people for key positions. We want to connect with people who have contact with active alcoholics and let them know about A.A. Meet the 2nd Monday of each month at 6:00 pm at Central Office.

The Point, John B. Our committee is always looking for submissions from the local fellowship. Meet the 2nd Saturday of each month at 12:30 pm at Central Office.

Fellowship, Elena R. We want to thank everyone who is going to volunteer at Founders Day on June 8 at the First Unitarian Universalist Center. The play I am Responsible is coming up on June 22 in Novato.

The Buzz, Anne Marie C. The Buzz is an email newsletter with events and service opportunities. Here are some “Fun Facts”: 42 new subscribers in last month, San Quentin Pilot Program most clicked in last Buzz and a 42% open rate. Question: How would I subscribe?  A: Email thebuzz@aasfmarin.org or sign up on the aasfmarin.org website, go to News & Events and click on The Buzz.

Archives, Michael for Kim S. Our committee is always looking for help. Meet on the 3rd Sunday each month at 2:00 pm at Central Office.

Sunshine Club, Clayton B. Our next orientation will be on July 14 at 2:00 pm at the Gratitude Center. We are currently building a volunteer base in Marin. Passing around a sign-up sheet for interested Marin folks who want to volunteer.

SF Teleservice, Lara A. We have several openings at the committee level. “If you like 12 stepping, Teleservice can be your jam.” Meet on the 3rd Monday at 6:00 pm at Central Office.

Orientation, Trevor J. Orientation needs committee members. Intergroup has three new IGRs tonight. As a reminder to everyone, please work getting Alternate IGRs.

Technology, Taran R. The Tech Committee is still seeking a graphic designer with an emphasis on WordPress. Some “Fun Facts”: 11K people found our website aasfmarin.org through Google in the past month. We’ve been asked about creating smaller, activity specific email lists. The group consensus is not to do this.

Service Committee Liaison Reports

Marin PI/CPC, Evan We had a booth at the recent Psychiatric Convention. We were surprised by so many professional’s lack of knowledge about A.A. This just highlights the need for more PI/CPC. We are looking at liaising with Al-Anon. We are also looking at where we are missing out on inclusivity. Secretary’s Monthly has a date error that has been corrected online.

SF General Service, District 6, Steve The General Service Office is not going to pursue a 5th edition of Big Book this year. A delegate will be making reports in Marin and San Francisco, so contact your GSR if you want a 5th edition.

Marin Teleservice, Carlo Things are good; shifts are filled. Meet on the 4th Tuesday of each month at 7:30 pm at the Marin Alano Club.

New Business

The Point Committee – Proposals

The editorial committee presented a revised Mission Statement and suggested Central Office print out hard copies of The Point for rehabs that do not allow Internet access. Question: Maury asked for clarity around the 12 Traditions language. A: The intent is that The Point will follow the Traditions.

Old Business

Committee Chair Elections and Voting Rights

This was tabled.

Elections for Board of Directors

Discussion and Q&A were conducted. Renee was elected to the Treasurer role; Josh, Alan and Karen to 3-year terms; Patrick to a 2-year term; Brian to a 1-year term.

What’s On Your Mind?

Meredith: Wants to bring up safety in our community. Hearing of a lot of incidents of women not feeling safe at meetings. Maury: Last fall we co-hosted a Safety Workshop with San Francisco and Marin General Service. We want to do it again but need follow up from collaborators. This matter was referred to the Fellowship Committee. 

Hal: Made an announcement about the new book from AA World Services “Our Great Responsibility.”

Targeted Message

  1. Founder’s Day is Saturday, June 8, 2019
  2. Consider becoming a Faithful Fiver, especially if your Group isn’t contributing
  3. I Am Responsible, Saturday, June 22 at Margaret Todd Senior Center in Novato
  4. Some of our Intergroup Committees need immediate support!
  5. Communicate what Intergroup is and does; each of us is part of the Outreach Committee

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, July 10, 2019, 7:00 pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Treasurer’s Narrative

Month Ended April 2019

For April 2019, Total Revenue was $19,629, this was under budget by $3,065 due to lower than expected individual contributions. Total Revenue is $1,100 under budget year to date. Total Operating Expense for April was $23,719, under budget by $2,712, due to lower than expected committee and insurance costs.

The result is a Net Operating Deficit of $4,141 for the month. This leaves the fellowship with a $1,435 deficit year to date.

Group Contributions for April were $15,783, over budget by $439. Group contributions are $1,195 over budget year to date. Individual Contributions for April were $1,830, under budget by $3,644. Individual contributions are $5,631 under budget year to date.

Total Unrestricted Cash for April 2019 was $75,291, an increase of $2,765 from March 2019. Unrestricted Cash is about 3 months of operating expenses.

The rating for April 2019 is “Excellent”.
OVERALL RATING: Excellent

INTERGROUP FINANCE RATING SYSTEM

Every month we rate our monthly finances as “Excellent,” “Good,” “Fair” or “Poor.” Generally speaking, here are the definitions of those terms:

EXCELLENT: We exceeded our budget. Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances. Operating expenses are roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month. The Intergroup
rating has been “excellent” since December 2016.

GOOD: We are meeting our budget. Our income for the month, or for the YTD, was slightly greater than our expenses and we’d have approximately 1.5 – 2 months of operating expenses in unrestricted cash balances.

FAIR: We are not meeting our budget. Our expenses were greater than our income for the month and for the YTD – and our unrestricted cash balance would be somewhere between 1 and 1.5x our operating expenses.

POOR: We are not meeting our budget and our unrestricted cash balances fell below one month of operating expenses. The last time we were “poor” was in September 2016.

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