This is an unofficial summary of the December 2018 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website www.aasf.org.
Our intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.
The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.
The meeting was held on Wednesday, December 5, 2018, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The December 2018 minutes and the January 2019 agenda were approved.
Board Chair, John R. Happy Holidays! Very proud of the Intergroup consensus process.
Treasurer, Alix F. Rating is Excellent (see provided notes). Group contributions are down but individual contributions to Central Office are making up the difference. Ask your treasurers to get Gratitude Month contributions into Central Office right away. Faithful Fivers may need to reach out for help with the payment processor as we continue to switch over from the old system. The finalized budget for 2019 was approved by the Board (see slides). Zero-dollar budgeting; income is budgeted by averaging last 3 years plus no more than a 7% increase. Thanks to committee chairs for submitting their budgets.
Executive Director, Maury P. Great to have so many new people here. Brought two prepaid literature orders tonight based on November’s discussion about making literature orders more convenient. There are 4 open phone shifts at Central Office and we need people who can work during the day during the week. While Central Office will be closed on Christmas and New Year’s days, we are keeping the office open on Christmas Eve and New Year’s Eve as an experiment. Annual inventory took place on November 24. Everything was counted and we were only off by $138. The following is how the budget happens: It is a based on prior actuals (averaging the past 3 years plus no more than a 7% increase) and we end up being close … but not always. The Intergroup Board approved the deposit for the production of In our Words, Jackie B’s play coming next month. Tickets are now available at the online bookstore. Final flyers will be available next month. The goal is to break even on the production, so it will be priced lower this year. Don’t wait to buy tickets. It sells out.
Intergroup Committee Reports
Archives, Michael filling in for Kim S. Any A.A. materials that you would like to donate, email firstname.lastname@example.org. Groups that host an event should send the flier to Archives as well. We are putting together a record of events that groups produce.We are working to preserve A.A. spaces, so send us pictures of those meeting spaces (without people).
The Point, John B. Looking for more volunteers for the committee. The current issue of The Point is now online! There will no longer be printed issues going forward. We are looking for submissions. Because it’s digital, we are no longer limited by length (can be more than 600 words). Special thanks to all who helped getting it online. Question: Shane – will it be pushed out as well? Answer: Links to The Point will be posted in The Buzz.
Fellowship, Elena R. Working on the play coming up. Looking for volunteers for all the showings. There will be A.A. meetings before some performances that will also require volunteers. Volunteers will be able to see the show for free, if there is available seating. Volunteering is not limited to IGRs, so email email@example.com for more information.
SF Teleservice, Layne Z. Lara L. is taking over the committee as chair. We are looking for co-chair. Phones are answered 24/7 on weeknights, weekends and holidays. We need to fill shifts and also looking for a Friday Coordinator. Orientation is on the 3rd Monday of the month at Central Office.
SF PI/CPC, Justin H. We are still looking for committee members (you will get to hang out with Justin!). We are partnering with Marin PI/CPC. San Francisco is good at jail communications and Marin is good at reaching out to schools, so there is a lot to learn. DUI classes have fallen off. Our plan for 2019 is to give talks to UCSF medical students. We also signed a “memo of understanding” with SFUSD but it has been rescinded.We met with SFUSD and they are not looking for our message but suggested outside organizations. We meet the 2nd Monday of each month at 6:00 pm.
Orientation, Greg M. Lots of new IGRs have joined this month. Tonight is the first time we are trying new buddy system. We ask that buddies come at 6:30 pm and get connected with the newbies.
The Buzz, Anne Marie C. The Buzz is emailed on the 1st and 15th of every month.The Buzz is trying to feature alcothons and/or meeting closures. We’ve added a plaintext format on aasf.org/thebuzz.Soon to have a link to the point in The Buzz. Contact firstname.lastname@example.org.
Sunshine Club, Ann M. Brought 5 to 6 meetings to people in hospitals and homebound folks. We could use another person or two who can be part of the team. We would like more support. Ongoing needs will be discussed in meetings.Question: Jacqueline – Are people doing it in Marin? Answer: Unfortunately, our Marin coordinator stepped down.
Marin General Service, Jacqueline New slate of officers were elected in November. The Safety Workshop came in under-budget. Participation was wide-spread where 78 people came anywhere from Carmel to Vacaville.
SF General Service, Steve Great election cycle and Justin is the new DCMC. We could use a boost in District 6 attendance, so put the word out at your meetings. Lots of things are afoot in this 2-year panel: God, Singleness of Purpose etc.About 200 attended the Hispanic Women in A.A. conference with delegates from all over the world.
Marin PI/CPC, Cathy P. Conducted presentations at Dominican, Novato, etc. for nurses. Expect to hear more about hospital 12th step work. We meet on 4th Thursday of each month at the Marin Alano Club in San Rafael.
Alix F. Propose to change the canonical domain of aasf.org to aasfmarin.org. Currently, aasf.org and aasfmarin.org go to the same place but the proposal would be to make aasfmarin.org the canonical domain on the web as well as on marketing collateral and Central Office emails. Question: Allison – Would aasf.org redirect? Answer: Yes. They go to the same place and that would not change. Question: Don – Would this equal a change in marketing collateral? Answer: Yes. Question: Could we get aamarin.org? Answer: No, that belongs to another individual. Question: John – Would email addresses have to change? Answer: Those issues still need to be addressed. Question: Drew – Has there been any technical discovery for this change? Worried about downstream effects for the newcomer (loss of email, loss of search rankings, general confusion) of domain changing and branding. Answer: That will need to be addressed. Question: Allison – How do other Intergroups handle similar situations? Answer: We do not have any other examples. The feeling from some Marin groups is that aasf.org is not inclusive. Question: Jillian – Can we do a small change and then do larger changes later? Answer: Yes.
Tarin R. As a member of the Technology Committee I volunteer in order to look at some of the downstream effects. I will report back next month. Statement: Keith – There is a feeling that Marin doesn’t feel a part of the Intergroup. Question: James – What about other URLs? Answer: Well, aasfmarin.org is the one that we own and it redirects to the website.
Building enthusiasm, Alan Surprised there is a push from Marin to break away from aasf.org. People are interested in getting information and the enthusiasm is there. Follow up from last month:
Alix Expresses gratitude about the technological bridge building. Rise ‘N Shine groups did not vote to send people to MI2020. MI2020 has done a good job of reaching out to North Marin and West Marin and wants to push into southern Marin.
Jim He is from Novato and thinks there is more participation here due to MI2020. Asks Marin IGRs to do outreach pitch to Marin meetings. Doesn’t want San Francisco people to come to Marin to talk but thinks Marin people should make a pitch for the existing Intercounty Fellowship. Thinks MI2020 is a bad idea.
Maury Prepaid literature as opposed to mobile bookstore is the first step. Please inform Marin groups about this. Wants to address what we can do to improve our services rather than be reactive.Made the GSR and IGR handout available. Would love to have more meetings in both San Francisco and Marin know about the current Intergroup. Thinks that switching to aasfmarin.org is a good idea because it informs members on both sides of the bay that we serve both counties.Should weperhaps put together an outreach committee?Asks all IGRs for actions steps. Consensus was to continue discussion next month.
Alix We have to be careful about how Intergroup talks about MI2020. It is Intergroup’s responsibility to make clear current services.
Adjourn with the Responsibility Statement
Next Intergroup Meeting: Wednesday, Wednesday, January 2, 2019, 7pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.
|God Could & Would If He Were Sought|
|Last Stop Men’s Step Study|
|Men’s Two Plus|
|Mill Valley 7 am|
|Mill Valley Beginners|
|Monday Night Stag Tiburon|
|Rise ‘N Shine|
|Saturday Weekend Warriors|
|Thursday Night Speaker|
|San Francisco Groups|
|A New Start|
|Anything is Possible|
|Artists & Writers|
|As Bill Sees It Thu. 6 pm|
|Be Still AA|
|Bernal New Day|
|Blue Book Special|
|Cow Hollow Men’s Group|
|Cow Hollow Young People|
|Design for Living|
|Each Day a New Beginning|
|Experience, Strength & Hope|
|Join the Tribe|
|Sunday Night Castro Speaker Discussion|
|Sunset Speaker Step|
Intergroup January 2018
Month Ended November 2018:
Total Revenue was $22,283, over budget by $4,453. This was due to a higher than expected group contributions. Total Operating
Expense for November was $22,428, under budget by $4,850. This was mainly due to an out of period adjustment related
to employee healthcare costs. The result is a Net Operating Deficit
of $241 for the month.
Group Contributions for November were $16,045, over budget by
$5,833. Individual Contributions were $2,176, under budget by
Total Unrestricted Cash for November 2018 was $76,046, an
increase of $832 from October 2018. Unrestricted Cash is over
3 months of operating expenses. Year to date we are operating at a $4,810 deficit, over budget by $15,271.
The rating for November 2018 is “Excellent”
OVERALL RATING: Excellent